Pacific 2023 Regional Conference

Stewardship

Colleges and universities are where students cultivate values and learn how to act on them; this is an experience that can be especially impactful during times of disruption and uncertainty. In this time of reckoning—with a confluence of crises creating historic shifts, from the pandemic to human rights to climate change—what is the role of the campus?

If planning and design give physical definition to institutional values, how do higher education leaders see mission, vision, and identity evolving on their campuses? How do campuses and students thrive? What ethical frameworks are most relevant for future generations?

Stewardship is a term we use to talk about how we care for something, such as our communities, histories, values, places, resources, and the natural environment. Meaningful stewardship is thoughtful, creative, and multivariate; it involves learning from the past with a focus on the future, striking a balance between diverse human and ecological needs while also demonstrating hope and purpose.

When we talk about stewardship of college and university campuses, we’re talking about integrated planning—how and what we steward often sits under the academic umbrella, but at the nexus of physical, environmental, social, and financial considerations.

• What is our role as campus stewards?
• How do we define campus stewardship to orient planning and design?
• How do planners embrace the interplay between known needs of current constituents (students, faculty, staff, and community) and evolving trends that will inform the future?
• How might we identify the new imperatives of integrated planning to create the greatest impact?

For the University of California (UC), Davis, host of this year’s conference, stewardship has offered a framework for creating a campus that toggles between individual and community perspectives, social and environmental needs, and academic advancements and intellectual pursuits over its 114-year history. It is in this spirit of stewardship that UC Davis is innovating around best practices to address aging infrastructure investments and deferred maintenance, continue its commitment to high sustainability, respect indigenous cultures and lands, foster campus inclusivity and belonging, and make advancements in teaching and research—all with limited available resources.

Located within a vibrant, walkable college town in northern California’s Central Valley, UC Davis’s main campus is marked by generous landscapes, including the Arboretum and Public Garden, Spafford Lake, teaching vineyards, and a rich collection of heritage oaks. The campus also features a variety of welcoming cultural places like the Shrem Museum of Art as well as state-of-the-art active learning centers such as the newly-opened Teaching and Learning Complex.

Join your community of higher education leaders to explore and define campus stewardship and learn from one another about what it means to be an impactful steward of higher education.

Featured Speakers (more coming soon)

Deborah Cullinan

Vice President for the ArtsStanford University

Jonna Mazzet

Vice ProvostUniversity of California, Davis

Bob Segar

Associate Vice Chancellor for Campus Planning and Environmental StewardshipUniversity of California, Davis

Sponsorship Opportunities

Gain visibility and be part of this event! Learn about event sponsorship.
Call KenDra McIntosh at 734.669.3283 or complete the application form.

Support your region become an annual sponsor! Learn about annual sponsorship.
Call KenDra McIntosh at 734.669.3283 or complete the application form.

Pacific Regional Sponsors

Partner

Platinum Sponsor

Gold Sponsor

Silver Sponsor

Bronze Sponsor

Program

Registration

Register Today

Deadlines

**Cancellations must be made in writing and may be submitted by email to your registration team registration@scup.org by 2/27/2023. Refunds are subject to a processing fee – 10% of the total purchase. No-shows are not eligible for a refund, and funds committed by purchase order must be paid in full by the first day of the event. Refunds will be issued within 30 days of received written notification.

Badge sharing, splitting, and reprints are strictly prohibited.

SCUP Photo Policy

Attendance at, or participation in, any workshop or conference organized by the Society for College and University Planning (SCUP) constitutes consent to the use and distribution by SCUP of the attendee’s image or voice for informational, publicity, promotional, and/or reporting purposes in print or electronic communications media. Video recording by participants and other attendees during any portion of the workshop or conference is not allowed without special prior written permission of SCUP. Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed. Photographs of any images that are labeled as confidential and/or proprietary is forbidden.

Scholarship

In this economic climate that has created challenges for so many colleges and universities, the Society for College and University Planning recognizes that professional development and travel budgets have continued to be reduced or cut. To that end, we are offering a limited number of scholarships to help underwrite costs associated with participating in SCUP events.

Scholarships of up to $500 will be awarded. Preference will be given to members in the region.

Eligibility

To be eligible for the Conference Scholarship, applicants must provide the following:

1. Demonstrate financial need and explain desired benefits from attendance (one paragraph)

2. Optional: A brief statement of support by the institution or organization, such as a supervisor (one paragraph)

Application Review

The Regional Council Chair will review applications and provide recommendations (ranked based on application criteria). Award recipients may elect whether to (1) receive the award directly or (2) have them paid to their institution/employer, and whether or not to use some of the funds as a waiver of the conference registration fee.

Application Deadline

Monday, January 23, 2023

Notification of Selection

Scholarship applicants will be notified of award status by February 1. If you have any questions, please contact Allison Derrig at allison.derrig@scup.org.

Hotel Information

There will be bus transportation from the 3 hotels listed below to the UC Davis campus.

Travel Information

Airport

Sacramento International Airport (SMF)

Approximately 11 miles from the Kimpton and Sheraton Grand hotels and approximately 22 miles from the Hyatt Place.

Ground transportation

Driving Directions

To Kimpton
To Hyatt Place
To Sheraton Grand

Parking

Kimpton: Valet parking for cars is $37.00 for overnight usage with in and out privileges. Rates include applicable taxes and are subject to change without notice. The Kimpton Sawyer Hotel only offers valet parking.

Hyatt Place: Overnight Parking $15 per night per vehicle. Onsite parking, $15 per vehicle.

Sheraton Grand: Valet parking is $35.00 per day with in and out privileges for overnight guests.

Call for Proposals

You are invited to submit your proposal for a 60-minute concurrent session. The conference program will include case studies and in-process work that highlight lessons learned, share successful strategies, explore emerging trends, test new approaches, and provide opportunities for dialogue with thought leaders.

Additionally, the program will feature workshops, which are 90-minute highly-interactive, moderated sessions aimed at sharing specific tools or processes. If you would like to have your concurrent session proposal considered for a workshop format, please leave your name and contact information on our Workshop Interest Form.

Selection Criteria

Relevant

Develop quality sessions and workshops that address key issues facing institutional planning and delivery. We encourage the effective use of statistical and analytic benchmarking, research, delivery methodologies, and use of appropriate media. Outline key insights and lessons learned within the agenda items section on the proposal form.

Participatory

Concurrent sessions and workshops should involve one to four presenters. Proposals should include institutional representatives (faculty, staff, students) to add context to the sessions where appropriate to content. You must confirm the commitment of all speakers listed in your proposal and all presenters are required to register for the conference; presenters do not receive free or discounted registration. During the review and selection process, we will consider how the proposal demonstrates the diversity of experiences and viewpoints amongst presenters as well as how those perspectives shaped the outcomes related to the topic.

Engaging

Proposals should clearly outline the subject and content, exhibit research and analysis of the topic, and show how it applies to the conference theme. Your agenda items should describe who the target audience is, define the intended delivery and presentation medium, and outline how you intend to engage the audience in the session.

Concurrent Session Facts and Proposal Questions

Submissions must be made using SCUP’s online submission tool. The proposal form doesn’t ask for an abstract, title, etc. Rather, it asks you specific questions about the content you are going to present. This gives session reviewers a clear understanding of what you plan to cover during your session.

Read frequently asked questions.

Examples of active learning exercises you can include in your proposal.

View the questions included on the Call for Proposals Form.

Example Proposal

Other questions you will need to answer

• Session Presenter(s): Identify your session’s presenter(s). ***Please note that the submission form will only accept a maximum of four presenters (one Main Contact Presenter and three Co-presenters) per proposal. In the event that the proposal is accepted, SCUP may consider allowing additional presenters.
• Presenter Biography 150-word limit
• Room Set
• What type of room set would you prefer to best enhance participant learning in your session? We try to provide preferred room set requests, but cannot guarantee them.
• Audio Visual Questions
  Will you show a video?
  Will you play a sound clip?
  Will you go online? If so, what will you do online?

After You Submit Your Proposal

How Proposals Are Reviewed

• Members from SCUP’s planning academies and other regional member volunteers review concurrent session proposals.
• Reviews are based on attendee takeaways, topical relevance, and session organization.

Requirements If You Are Accepted

• Presenter Registration Requirement
  All concurrent session presenters are required to register for the conference; presenters do not receive free or discounted registration.
• Use of Presentation Materials
  Following the conference, session recordings and presentation materials (such as slideshows) from each accepted concurrent session may be posted on the SCUP website for attendees to view and download. By participating as a concurrent session presenter, you agree to allow SCUP to share your content in this way.

QUESTIONS? Email speaker.information@scup.org

The deadline to submit a proposal for the SCUP 2023 Pacific Regional Conference was Monday, October 17, 2022, at 11:59 PM PT.