Space Management Workshop: From Assessment to Action
April 23–24, 2019 | The Catholic University of America | Washington, DC
Learning and workspace environments are changing - how is your plan adapting? Whether you're looking for ways to adapt existing space or planning for new space having the right data and asking the right questions is key.
Join us for this deep-dive, hands-on workshop that will help walk you through the steps to create a robust data space management system. You'll look at the various inputs from other data sources needed for decision-making; space metrics to consider for implementation within your internal space planning processes; and space management policies and procedures to consider for use at your institution.
You'll walk away with tools, confidence, and real-life examples of how to communicate the value of space planning, identify and prioritize needs, and connect space planning into your institution's integrated plan.
Let's plan together!
Tue, Apr 23, 2019
8:00 AM- 5:00 PM
Day One: Implementing a Space Assessment and Identifying Outcomes
This day focuses on the space assessment – from establishing its goals to identifying and sharing its outcomes. We'll dive into the space classification nomenclature used within NCES's Postsecondary Education Facilities Inventory and Classification Manual (FICM). We'll discuss real-world examples of space inventory issues and methods for keeping it current, utilization expectations, pitfalls of space metrics and benchmarking, and ways in which space planning fits into integrated planning at an institutional level.
Note: If you have taken a space management workshop from SCUP in the last 5 years, you may be able to skip Day One and just take Day Two.
Use FICM to classify your institution's space.
Outline a space assessment process that ensures accurate space data and incorporates other key data inputs from institutional sources.
Explain how space planning fits into other institutional planning.
Interpret outcomes from your space assessment data.
Wed, Apr 24, 2019
8:00 AM- 5:00 PM
Day Two: Space, Institutional Priorities, and Tough Conversations
Beyond creating an accurate space assessment, it’s critical to be able to define, prioritize and communicate space optimization actions. This day focuses on combining what you learned from the space assessment with institutional priorities identified via other planning efforts, to generate a coherent and defensible capital implementation plan. We'll discuss how to facilitate politically charged conversations around space management policies and procedures, space sharing, deferred maintenance, and prioritization of needs. You'll also learn how to effectively communicate outcomes to create consensus and generate momentum.
Prerequisite: Day One or completion of a SCUP space management workshop in the last 5 years.
Use space assessment outcomes to identify and prioritize your institution's space needs.
Provide space data to inform capital budget planning and master planning processes.
Create stakeholder consensus by socializing outcomes results and facilitating tough conversations around space.
Use a variety of techniques to communicate precise outcomes through verbal and visual methods.
Alyson Goff , Associate Principal, Ayers Saint Gross Alyson's Bio:
Alyson Goff is an associate principal at Ayers Saint Gross with 14 years of experience in higher education facilities planning and space management. With experience at the governing board and campus levels, she understands the innerworkings of higher education institutions and brings an in-depth knowledge on institutional operations. Through analysis and planning of short- and long-term space needs, she provides valuable insight to institutions to inform their space planning and management strategies. Her work allows institutions to align academic, financial and physical planning goals. Alyson’s academic background includes public administration and higher education business administration, and she is a member of SCUP.
Lisa Keith , Principal, Ayers Saint Gross Lisa's Bio:
Lisa Keith's professional background includes several years as a computer programmer and over 25 years as an educational planning consultant. Keith applies her expertise working directly with college and university leaders throughout the US and internationally. She has expert knowledge of space metrics, which allows her to conduct space needs assessments as a component of master planning and pre-design program planning. Keith has interviewed many campus leaders, affording her insight on the different types of institutional missions, research activities, facilities utilization, new trends in learning and teaching, and the impact of technology on instructional spaces. She has expertise in data visualizations that help communicate various space topics.
Kate Sullivan, Senior Institutional Planner, University of Wisconsin-Extension Kate's Bio:
Kate Sullivan has served in several roles at the University of Wisconsin System. In her position she facilitates space problem solving exercises at several of the UW System institutions. She helps them grapple with prioritizing needs and effective ways of solving space issues. In her role she gets to observe many of the current space trends and their effectiveness in higher education.