Payroll Specialist

Posted: 11/10/25
Deadline: 1/5/26
Salary: $49,553 - $66,621

About This Organization

Northwest Florida State College

Job Duties

The Payroll & Human Resources Specialist is directly accountable to the Vice President of Business Operations & Finance for the following duties and responsibilities and is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

• Audit and input records for Personnel/Payroll system processing including verifying salaries and monitoring receipt of required documents associated with payroll.
• Monitor terminal leave payout for retirees (DROP, etc.) in accordance with applicable law and Board policy.
• Monitor Alternative Social Security Program for associate instructors to ensure compliance with applicable law, IRS regulations, and Board policy.
• Review all hours worked by part-time employees and monitor eligibility to enter FRS.
• Prepare manual transactions as needed for handwritten checks, funding adjustments, or pay modifications.
• Perform data entry of pay certification information, adjustments, manual transactions, etc.
• Check payroll for any accounting proofs and make corrections as needed.
• Validate payroll calculations including salary computations, deductions, etc., and check all reports related to final phase of payroll for accuracy.
• Prepare benefits vendor payroll checks at month end and mail to appropriate vendors on pay date.
• Ensure that timesheets and/or attendance verifications have been received by Human Resources prior to releasing payroll checks.
• Prepare monthly spreadsheet of student workers for Financial Aid Department.
• Set up and maintain all tax tables in system for each pay class.
• Set up and maintain payroll calendars in the system.
• Prepare reports for Federal, State, and Division of Retirement Reporting.
• Reconcile escrow accounts monthly and submit reconciliation analysis to Finance for review and approval.
• Prepare quarterly reports on Federal Income Tax, Social Security withholdings, and Unemployment Compensation.
• Prepare annual report on Federal Income Tax withholdings and distribute W-2 forms.
• Maintain all payroll-related records in digital format in Payroll system.
• Handle special requests from employees regarding salary
• As part of the college’s risk management tool annual mandatory compliance training is required.
• Fully use technology to increase efficiency, reduce costs, reduce to the maximum extent paper storage requirements, and reduce non-replicable processes.
• Perform other duties as may be assigned by the Director of Finance & Accounting.

Required Qualifications

• Bachelor’s degree required in Accounting, Business Finance or other finance related field.
• Minimum two (2) years college course work in business/accounting.
• Minimum three (3) years documented work experience in personnel functions.
• Experience in Payroll.
• Experience in Windows-based PC software to include tools such as Outlook, Word, Excel.
• Willingness and ability to effectively greet employees and the public both in person and via telephone.

Preferred Qualifications:

• Experience in Payroll/Human Resources at the community college level.
• Master’s degree in field
• Accounting experience

Salary

$49,553 - $66,621

Other Info

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee’s expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee’s expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Required Application Materials

Apply Here: http://nwfsc.interviewexchange.com/jobofferdetails.jsp?JOBID=194628