Facilities Project and Design Coordinator

Posted: 1/27/26
Deadline: 2/15/26
Salary: $63,100 - $80,125

About This Organization

Wesleyan University

Job Duties

Key responsibilities include:

Project Planning, Design, and Administration

• Consult historical building documentation in the print library.
• Conduct site visits to verify and document existing conditions; update AutoCAD drawings accordingly.
• Develop project scope, plan spaces, specify and design contract furniture concepts in consultation with clients ensuring alignment with budget constraints and project goals.
• Evaluate how HVAC, electrical, data, life-safety systems, and structural constraints impact proposed layouts or space changes.
• Select and specify coordinated campus standards.
• Facilitates and coordinates input from multiple trades during project planning including movers, electricians, plumbers, general contractors, and furniture suppliers.
• Provide comprehensive project coordination, cost tracking, contract management and related documentation for multiple concurrent projects.
• Maintain and update AutoCAD files and space attribute data for University buildings.
• Demonstrate flexibility and willingness to contribute to the Facilities and Construction team as needs arise.

Project Management and Execution

• Manage multiple renovation and improvement projects (typically under $250,000) from concept through completion.This includes managing budgets, contracts and schedules for assigned projects to ensure on-time, on-budget, and on-scope delivery.
• Plan and oversee faculty and staff move requests, coordinating furniture, finishes, power, data, lighting and minor mechanical reconfigurations.
• Coordinate and schedule work across multiple trades including contractors, vendors, and campus partners to maintain project quality and schedule.
• Support classroom and student-space renovation efforts and other projects that enhance campus functionality.
• Develop design presentations and guide stakeholders through planning options and finish selections to ensure alignment with University standards and project objectives.
• Review and approve project invoices to verify compliance with budgets, scopes, schedules, and contract terms.
• Maintain thorough project documentation including photos, meeting notes, and summary reports to support project tracking and closeout.

Required Qualifications

Minimum Requirements

• Associate’s degree in Interior Design, Architecture, Construction Management, Facilities Management, Planning, Design or related field with at least 5 years of relevant professional experience or an equivalent combination of education, training, and experience.
• Must be at least 20 years of age and possess a valid U.S. driver’s license for a minimum of three years with a satisfactory driving record.
• Ability to develop accurate space plans and evaluate impacts of HVAC, electrical, data, and life-safety systems.
• Demonstrated ability to manage multiple concurrent projects, while coordinating all trades and vendors.
• Demonstrated skills in developing, monitoring, and maintaining project budgets.
• Proficiency in measurement tools such as tape measures or laser distance devices.
• Strong computer skills including proficiency in AutoCAD, MS Office Suite, MS Project, PowerPoint, Adobe, CAFM and related systems for design, planning, budgeting, and project management.
• Effective communication and presentation skills, supported by a client-service mindset.
• Ability to balance practical problem solving with creative thinking with regard to renovating campus spaces in alignment with Campus Planning Principles.
• Self -motivated with the ability to work independently, take initiative and resolve challenges proactively.
• Build and maintain positive, collaborative relationships with campus clients’, Physical Plant staff, and external contractors to ensure project success.
• Capacity to thrive in a fast-paced, team-oriented environment.
• Proficient organizational and project management skills.
• Ability to work independently, manage deadlines, and solve practical design and construction challenges creatively.
• Working knowledge of building codes, accessibility standards, and office safety procedures.

Preferred Qualifications

• Bachelor’s degree in planning, Design, Architecture, Construction or equivalent plus at least two years of relevant professional experience.
• Proficiency in project cost accounting, scheduling and CAFM or other space management software.
• Demonstrated ability to interpret the project scope and goals, understanding their impact on surrounding departments and ensure alignment with the Campus Master Plan.
• Working knowledge of ADA and Life Safety guidelines as related to space planning – i.e. door swings and clearances, dead end corridor limits, aisle widths, room occupancy limits etc.
• Relevant experience in space planning, contract furniture design and specification, cost estimating, budgeting and AIA contract standards.
• Knowledge of ergonomics and furniture modifications to promote comfort and prevent repetitive strain injuries.

Salary

$63,100 - $80,125

Other Info

https://wesleyan.wd5.myworkdayjobs.com/careers/job/Middletown-CT-Main-Campus/Facilities-Project-and-Design-Coordinator_R101029

Required Application Materials

Cover Letter and Resume