Annual Conference Local Host Position Description
This is an overview of the local host responsibilities for SCUP’s Annual International Conference and Idea Marketplace. The local host chair and committee support the conference committee in identifying an optional campus tours and events program that highlights local sights and complements the educational program.
Please note that SCUP appreciates our volunteers greatly, but cannot offer complimentary conference registrations for your participation. All board and committee volunteers pay for their conference registration.
The primary contact on the SCUP staff for development of the optional tour activities is the director of administrative services.
The Local Host Chair's Role:
Local Host Committee Members:
The SCUP Director of Administrative Services' Role:
The SCUP Associate Director of Corporate Relations' Role:
The associate director of corporate relations takes the lead in securing sponsorships for the annual conference. We no longer offer sponsorships for specific items or events, and instead, now offer different levels of sponsorship with accompanying benefits; therefore, there are no “tour” sponsorships. Members of the local host committee who help organize the tours are not considered sponsors. In the same way, institutional and corporate consultants who may lead a portion of the tour (arranged by the local host tour coordinator) are not considered sponsors. In-kind sponsorships may be available which would include items that would otherwise be a cost to SCUP such as transportation to the site, meeting space, food or beverage. The in-kind sponsor and the associate director for corporate relations agree upon the value of the item, which then determines the “level” of the sponsorship and the accompanying benefits. The college or university hosting the tour is most likely to provide these items.
General Timeline Highlights
18 – 12 months out Local Host Committee Selected
12 – 8 months out Finalize tour options and descriptions
6 months out Registration for tours opens
SCUP Membership Required? Yes
An annual conference local host committee member must be a member-in-good-standing (dues paid), have excellent project management and organizational skills, an excellent knowledge of the host city, and be able to work in an online environment.
Terms of Service: One Year
Time Commitment: 1-5 Hours Month
Training: Limited Training by Staff
Travel Requirements: 1 Meeting Annually
Related Webpage: SCUP's Annual Conference Committee
Interested In This Role? Contact Karen Verhey