University Planner for Capital Projects

Seaside, CA

Posted: 2/12/20
Deadline: 3/2/20
Reference Number: MB2020-ED2612

About This Organization

California State University Monterey Bay

Powered by an inspiring Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.

Job Duties

Under the general supervision of the Director of Campus Planning, Design, and Construction, the University Planner is responsible for overseeing all project planning activities including review of project programs, budgets and schedules; and also perform high-level technical tasks and work closely with local jurisdictions, municipalities, and external agencies on planning, policy development, and environmental reviews of concepts, plans or initiatives that may impact the university’s property or its interests.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
1. CAPITAL PROJECT PLANNING AND DEVELOPMENT: Directs development of short- and long-term planning and annual submission of the University’s Capital Outlay Program (e.g., Five-Year Facilities Renewal and Capital Improvement Plan). Oversees development of project feasibility studies and resulting projects into the Capital Improvement Plan. Creates and oversees a collaborative process that identifies and prioritizes all projects included in the Five-Year Capital Improvement Plan, and capital and deferred maintenance budgets. Identifies and oversees pursuit of extra funding (including but not limited to public-private partnerships, grants, donor events etc.) required to build the most innovative and sustainable projects.

2. STAKEHOLDER/CLIENT ENGAGEMENT: Manages stakeholder engagement and development of project scopes. Represents campus end-users, project clients, campus technical staff, and the university community on all assigned capital projects. Ensures all project scopes reflect approved stakeholder input and ensures decision-making process documentation. The position works with campus staff and the Chancellor’s Office on all physical planning activities from project conception to construction implementation and maintenance for all programs. Reviews facility condition reports generated for both academic and self-support funded campus facilities to determine critical deferred maintenance and recommends prioritization of deferred maintenance, ADA and capital renewal projects. Develops and submits long-range development plans, including changes in academic and enrollment plans. Manages all major/minor master plan changes and Environmental Impact Reports.

Other Functions:
1. Participates in university task forces and special projects as required.
2. Performs other job-related duties and special projects as assigned.

Working knowledge of, or the ability to learn, the California Environmental Quality Act (CEQA) review process. Excellent communication skills, verbal and written. Excellent skills in developing and maintaining effective and collegial working relationships. Excellent time-management skills. Ability to handle stress and maintain a stable performance under pressure.

Ability to relate facility condition reports to long- and short-term needs, particularly as related to utility infrastructure, deferred maintenance and support requirements. Ability to analyze and evaluate capital outlay requests for academic renewal and enhancements, utilities infrastructure and physical plant capacity, including review of construction cost estimates and schedules.

Ability to work within a department undergoing transformational changes (i.e., organizational structure, management, and culture). Ability to be flexible and accommodate shifting priorities and economic conditions. Ability to manage multiple priorities and meet established deadlines.

A Bachelor’s degree from an accredited four-year college or university in urban planning, business administration, engineering, or related field; or equivalent combination of education and experience in project planning demonstrating the application of the methods, practices and procedures of facilities planning, capital project design and construction, fiscal management, budgetary preparation, scheduling and control techniques.

Advanced degree preferred in a related field. Familiarity with capital project development, building codes, environmental and regulatory requirements. Experience working in a collective bargaining unit environment.

The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness


• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
• May require occasional evenings and/or weekend work.

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.
Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
If you are interested in learning more about California State University, Monterey Bay please visit:
CSUMB – Experience It

For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at:

CSUMB is a smoke and tobacco-free campus.
CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Required Qualifications

A Bachelor’s degree from an accredited four-year college or university in urban planning, business administration, engineering, or related field; or equivalent combination of education and experience in project planning demonstrating the application of the methods, practices and procedures of facilities planning, capital project design and construction, fiscal management, budgetary preparation, scheduling and control techniques.

Other Info