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Space Planning Manager

San Francisco, CA

Posted: 8/20/19
Deadline: 9/20/19
Reference Number: 1578000

About This Organization

California College of the Arts

Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.

Job Duties

Note: The new closing deadline to apply for this position is Friday, September 20, 2019.

Space Planning Manager

R504981

San Francisco

The Space Planning Manager (SPM) manages the efficient and optimal use of the College’s spaces and implements a comprehensive space utilization strategy. The SPM will work with constituents across the College to identify, analyze, plan, and coordinate complex space programming decisions and space utilization to plan for academic growth and change while maintaining optimal efficient use of spaces. The SPM facilitates deep engagement across Academic Divisions and Administrative areas to ensure the use of physical spaces matches the vision and strategy for the College now and in the future.

The SPM reports to the Sr. Director of Planning, Design and Construction (D-PDC). The SPM position has no direct reports but will need to work collaboratively with all other College entities as well as various external entities.

MAIN RESPONSIBILITIES:

Inventorying of all spaces and maintenance of space inventory and management system (25%)

• Confirms inventory of all existing spaces to assure that all College spaces are captured appropriately and thoroughly

• Formulates a comprehensive listing of rooms in a database

• In collaboration with the D-PDC and Facilities, researches, proposes, procures and implements a cloud-based facilities/space management database system

• Re-assesses all spaces each semester to assure that space management database remains accurate

• Working with the D-PDC and architectural consultants, as appropriate, maintains current CADD drawings of all CCA spaces

Development of space planning and utilization standards, policies and procedures to increase overall effective space utilization management each year (25%)

• Working with the D-PDC and various stakeholders across the academic and administrative areas, and utilizing best practices for space management within arts colleges, formulates standards for space types and sizes relative to the unique functions of an arts college as well as standard instructional and administrative spaces and various college ancillary functions

• Based on a thorough assessment of the instructional and administrative functions throughout the year at the College, and working with the D-PDC and various stakeholders across the College, develops applicable and functional policies and procedures to increase effective and efficient space utilization

• In regards to the Unification project, assures that standards for the use of all the new spaces are met and that policies and procedures for utilization of the spaces are in place well before occupancy of the new buildings

• Partners with the Sr. Director of Academic Administration to track facility usage data and recommend space assignments

Collaboration with academic and administrative constituents to understand current and future space needs (30%)

• Develops knowledge of each and every department – academic and administrative – across the College to understand their functioning and their needs in order to effectively manage spaces

• With the D-PDC, meets at least annually with each Dean and Chair and with Academic Administration to understand changes in programs and enrollment and to learn of new academic ideas which may impact space utilization

• Engages in complex conversations with a diverse range of academics and administrators to arrive at optimal, perhaps difficult and complex, solutions to space needs

• Provides information about best practices as well as creative ideas on space sharing, space utilization and multi-functionality of spaces to academic and administrative constituents to assist in their creative approaches in planning for instruction within spaces

• Maintains an archive of institutional space planning and management decisions for reference

Creation of innovative and flexible space planning options (15%)

• Through professional national and international organizations and other arts college organizations (such as AICAD) maintains knowledge of current trends that relate to space management

• Working creatively with various academic areas, develops creative ideas for usage of space such that CCA may be on the leading edge of efficient, functional, creative and flexible use of all our current spaces as well as future spaces within the Unification buildings

• Provides drawings, sketches, plans and other presentation documentations to convey space planning ideas utilizing a range of tools including AutoCadd

Other duties as assigned (5%)

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in planning, architecture or related field and 5 years demonstrated experience performing facilities space management or planning work in campus-based institutions (university, medical, science, and engineering or similar)

• Knowledge of Best Practices in space planning and management

• Ability to create standards, policies and procedures related to space planning/utilization and assure that these are followed

• Excellent communications skills – in person and written – with experience in web-based and other digital communications

• Customer service skills starting with listening and spanning through discussion of options through well-reasoned and fully reviewed implementation to meet customer/client needs

• Strategic and analytical thinking skills to create, interpret and recommend physical space planning/utilization options,

• Ability to spatially understand and calculate space needs (with options) for a range of classroom, studio, exhibition, administrative, office, student housing and college auxiliary functions

• Ability to generate and coordinate similar and dissimilar data in varying formats, read and generate standard floor plans, work to solve complex and challenging issues and present solutions in an understandable, visual format

• Excellent computer skills, primarily cloud-based, including google documents, spreadsheets, databases and AutoCad or similar advanced drafting application.

Preferred Qualifications

• Experience working with diverse faculty and administration in an arts college of similar size

• Experience implementing and utilizing facility/space management databases, so as to be able to research and recommend a system appropriate for CCA

Working Conditions
The Space Planning Manager will primarily work on the San Francisco campus but may be required to travel to Oakland campus. This position typically holds office hours Monday – Friday, TBD am – TBD pm but should expect to respond 24/7 to emergent needs. Flexible schedule required. Must be able to work weekends.

Location
San Francisco
Additional Locations
Oakland
Application Instructions
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline
For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

Questions?
Please address any questions to mailto:hr@cca.edu.

To apply, visit https://apptrkr.com/1578000.

Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.

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Required Qualifications

see job description


Other Info

To apply, visit https://apptrkr.com/1578000