Space Planning Data Analyst

Eau Claire, Wi

Posted: 5/14/19
Deadline: 5/15/19
Salary: $50,000 per year
Reference Number: 15452

About This Organization

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

Job Duties

POSITION: A full-time academic staff position is available in Facilities – Planning & Construction beginning June 1, 2019. The working title for this assignment is Space Planning Data Analyst with an official title of Associate Facilities Planning Specialist. The expected salary will be based on qualifications and experience.

Under general supervision of the Campus Planner, the Space Planning Data Analyst is a member of the Planning and Construction Team. The team currently consists of two construction project coordinators, an AutoCAD specialist and a Facilities Designer. The Space Planning Data Analyst position is integral to supporting the campus facilities space management partnerships by working to improve facility space utilization as well as user experiences. This is done through regular space surveys which provide space allocation and utilization data reports to inform short and long-term space needs and decision making. This position works closely with other campus units such as Facilities Operations, Learning & Technology Services, Registrar’s Office and other university departmental stakeholders who’ve been assigned space coordination roles.

The Space Planning Data Analyst will support the two-year capital budget planning cycle through the University of Wisconsin System Capital Planning & Budget Office process. This is done by providing space utilization reports and technical writing for project justifications. This includes document submittals provided to University of Wisconsin System and Division of Facilities Development and Management (DFDM) for Major Enumerated Construction Projects (New construction and major Renovations), All Agency Projects (Utilities & Repairs), and Small Projects (Unforeseen Issues).

Daily duties will include working with end users in current spaces to get an accurate understanding of space needs across campus and maintaining a database for data analysis. Interaction with multiple stakeholders across campus will inform the development of project; type, intent, description & scope, background, analysis of need & project justification, budget, schedule, physical development impacts and programmatic impacts. This information will be used in coordination with space use trends to propose actionable institutional priorities.


-Responsible for managing, designing, coordinating, and maintaining a single university-wide relational space inventory, facility characteristics database system, which includes reporting and space usage.

-Works with administration, colleges, departments and units to develop and implement policies related to the allocation and reallocation of space; support strategic recommendations by university leadership; analyze facility needs, develop proposals, makes recommendations for allocations and management of space, space improvement and capital projects

-Utilizes the data to conduct complex analyses and make recommendations regarding the efficient usage, allocation and reallocation of space assignments based upon knowledge of programmatic needs, institutional resources, priorities and metrics for utilization of existing, new or reassigned space

-Creates space allocation/utilization reports which inform short and long-term space needs and decision making based on documentation of space use trends.

-Performs annual space audits, drafts capital project request by using predictive modeling, data mining and other statistical analyses techniques to optimize space performance and improved user experience

-Determine best practices to ensure accuracy of data; identify and capture data which can be used in reporting but is not accessible today and develop data strategies utilizing program data, departmental data, demographic data, etc.

-Participates in creation and maintenance of workflows, instructional documents, program templates and tools.

THE UNIT: Facilities is located on upper campus across from the Towers Halls. Our division is responsible for the operation and maintenance of 28 major buildings, 177 acres of developed land, and 186 acres of undeveloped land. Our sub-units include Building Trades Shops, Planning & Construction, Vehicle Maintenance Shop, Capital Inventory, Custodial Services, Heating Plant, Mail Services, Material and Supply Store, and Surplus Store.

Required Qualifications

– Bachelor’s Degree from accredited institution or equivalent combination of education and experience
– Experience in space management/space planning
– Intermediate proficiency with Microsoft Office applications including Word and Excel
– Demonstrated ability to:
–write technical reports and project requests
–read and understand adjacency and space allocation plans
–read and understand construction documents
–use Adobe Suite applications
–collect, analyze, and assess data to problem solve and inform recommendations for campus facilities asset management decisions
–analyze, organize and prioritize work under pressure
–work independently and/or collaboratively; within the unit and various cross-functional departments, university stakeholders and external partners
–maintain confidentiality while working with sensitive information
–Experience using academic registration software or Facilities Management asset software
–High degree of initiative, attention to details and reliability
– Demonstrates commitment to equity and inclusiveness; able to bring diverse perspectives and experiences together.


– Education in Architecture, Planning, Interior Design, Information Systems Management or related field
– 3+ years’ experience space management working in higher education with space management / space planning
– Familiarity with the Postsecondary Education Facilities Inventory and Classification manual (FICM), 2006 Edition, published by the National Center for Education Statistics (NCES)
– Experience with Building Information Modeling (BIM) or Graphic Information Systems (GIS) tools High level of dedication to quality service by interacting directly with students, staff or other external customers


$50,000 per year

Other Info

Please direct requests for additional information to:

Renee Strehlau at

To ensure consideration, completed applications must be received by May 3, 2019. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report ( penings/upload/AnnualSecurityandFireReport-2.pdf) Also visit our Campus Security Authority policy (

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing diversity, equity, and inclusion.

Required Application Materials

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: You must create an account and login before you can apply. If you have not yet registered, click on the “Click here to Register” link to begin the registration process. If you are already a registered user, input your “User Name” and “Password” and select “Login.” Click the link to the Space Planning Data Analyst position (Job ID # 15452) and then click the “Apply Now” button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format: – Letter of application – Curriculum vita/Resume – Names and contact information for three references.