Project Manager OR Senior Project Manager

Medford/Somerville, MA

Posted: 3/25/21
Deadline: 5/1/21
Reference Number: 21001152

About This Organization

The Operations Division serves four Tufts University campuses: the Medford/Somerville campus, the Boston Health Sciences campus, the Boston School of the Museum of Fine Arts at Tufts and the Grafton Veterinary campus together encompassing 170 buildings and 5.1 million gross square feet. This division encompasses not only Capital Programs, but also includes peers in Campus and Capital Renewal Planning, Facilities and Engineering Services, Dining, Auxiliary Services, Public Safety, Real Estate, and related services. Together, these functions are responsible for the efficient, cost effective and safe operations of our university as well as the maintenance and management of our university assets to support our research and educational mission, vision and values.

The Capital Programs Department is responsible for the design and construction of all capital projects for Tufts University, including those traditionally called “Capital Renewal” projects, and “programmatic projects” funded by academic schools and departments. We work closely with Operations Division partners and the Finance departments in addition to clients in the schools. The department ensures that quality objectives are achieved and resources are effectively managed, and coordinates data collection for asset-based management and other analytical and operational tools. This department will also be responsible for implement projects critical to Tufts’ goal to decarbonize the institution by 2050.

Job Duties

This position reports to the Director of Capital Programs, and for certain projects secondarily to the Medford Program Manager. One position will be hired, at either a Senior Project Manager or Project Manager level. This position is responsible for managing a collection of capital projects in an entrepreneurial fashion, including schedule and budget management, procurement and contracting, consultant management, and maintaining communications with the many individuals/departments associated with a capital project. Projects may involve science and engineering laboratories and core facilities, health care environments, academic spaces, student residences, utilities and infrastructure repairs or upgrades, clinical environments, deferred interior or exterior building maintenance, interior fit-outs or rehabilitation, and new construction ranging from $100k to $30M. At a project’s inception this includes developing programmatic scope, schedule and preliminary budget estimates; maintaining high-quality relationships with future occupants and stakeholders, utilizing a shared project management software platform (PMWeb) to track every financial action, compiling asset data to support future operations and obtaining campus and outside regulatory approvals. The Senior Project Manager/Project Manager will work with consultants and stakeholders to develop designs and construction documents, work with procurement to award external contracts, administer construction activities including project cost control and quality assurance, and accurately report and document project information.

This position will apply best practices for comprehensive project risk management and reporting, including oversight of project schedules and budgets from planning through project closeout/turnover. The individual must possess a strong business sense, negotiating skills and familiarity with project management tools. Of utmost importance is maintaining high customer satisfaction levels and completing projects on time and within budget. Additionally, this position will work with others in the Operations Division and the University to satisfy sustainability and energy goals.

The Capital Programs office is a fast-paced, service-oriented, team environment adaptable to evolving circumstances and creativity in moment–to-moment problem solving. Tufts University places a high priority on the quality of its campus environments, and Capital Programs plays a key role in creating and maintaining those environments.

For full consideration, applications should include a resume and cover letter.

Required Qualifications

Minimum Required Experience, Education, Background, and Certifications/Licenses:

Years of related experience required: Progressively responsible experience in architecture, engineering, interior design or construction management. Experience with project management for an institutional or large-organization owner’s facility projects, renovation and new construction, preferred. Candidate will have experience managing several projects simultaneously, and developing projects from planning and design through construction completion. Senior Project Manager: Is assigned larger projects requiring more coordination and communication, minimum 10 years experience. Project Manager: May be training to take on multiple projects or larger projects over time, minimum 5 years experience.

Required education: Bachelor’s Degree in construction management, architecture, engineering or related field.

Special licenses required: None.

Required computer/technical skills: Excel, Word, web-based database project management systems.

It is a baseline requirement for all employees within the Division to support, engage and enliven discussion, solutions and behaviors that promote university investment in environmentally sustainable yet economically defensible models that balance our stature as a prominent environmental steward with our need to deliver preeminent, cost effective education.

Other : Microsoft software, database software. Basic familiarity with budget and financial management systems, such as People Soft; CAD systems; project controls, project scheduling systems, and project management and reporting software such as PM Web.

Additional Preferred Experience, Education, etc.:

Familiarity with architecture, mechanical, electrical, plumbing and structural and building envelope systems, in particular those contributing to sustainability. Good basis in computer literacy/ease in picking up new computer programs (i.e. prefer to work on the computer rather than not). Natural inclination to mentor, teach and lead PM and staff colleagues, and also to contribute to improvement of internal departmental working processes. Shares a wealth of knowledge based on experience freely. License or certification (RA, PE, LEED, PMI, CM, CMMA or trade license) desirable. Ability to communicate graphically desirable, as well as good writing skills.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Other Info