Project Manager for Interior Design Services

Orange, CA

Posted: 6/7/21
Deadline: 6/21/21
Reference Number: 20170988

About This Organization

Chapman University, founded in 1861 and based in the city of Orange, is one of the oldest, most prestigious private universities in California. Chapman’s picturesque campus is located in the midst of one of the nation’s most vibrant economies and artistically creative areas and draws outstanding students from across the nation and around the world. Known for its blend of liberal arts and professional programs – including film, science, business, education, humanities and performing arts – Chapman encompasses eleven schools and colleges. Ranked #125 out of 399 top-tier universities in the nation by U.S. News & World Report, Chapman enrolls more than 10,000 undergraduate, graduate, and law students and employs over 1,500 faculty and staff.

Campus Planning and Design
The Office of Campus Planning and Design (CP&D) supports the Mission and the Strategic Plan of Chapman University through the creation and enhancement of a vibrant campus environment, buildings and spaces.

CP&D manages all phases of Chapman’s campus planning and capital development with services ranging from space programming and campus GIS mapping, to long-range planning and entitlements, to the design and construction of campus buildings and landscapes. Our team of planning, design and construction management professionals strives to deliver services and environments of the highest quality to our students, faculty, staff and administrators alike.

Job Duties

The Project Manager for Planning and Interior Design Services acts as a single point of contact, with responsibility for all aspects of assigned space programming and interior space enhancements projects, furniture selection and procurement, and signage including project inception, design development, field installation management, project close-out and invoicing. Plans, coordinates and oversees all tasks, critical dates, client and third-party interface and relations, performance quality and customer satisfaction, budget, and project administration for each assigned project.

• Assist unit Director in developing and maintaining inventory and standards for interior space enhancements, furniture selection and procurement, and signage project scopes, budgets, and timelines for both campuses.
• Provide design support and expertise on assigned projects.

• Independently manage assigned projects. Develop project narratives, dashboards, budgets, schedules, financial projections, and other reporting and managing documents.
• Assist unit Director with outreach to campus constituents on assigned projects from design through construction.
• Assist unit Director in the preparation of project scopes of services, agreements, and contracts.
• Participate in the selection of and recommend to unit Director the hiring of project architects, contractors, and consultants appropriate to project types and scopes.
• Support unit Director in directing design and construction professionals in the realization of assigned projects.
• Liaise with permitting officials and recommend a course of action to the unit Director.
• Collaborate with and provide direction to assigned coordination staff.
• Assist unit Director in providing subject matter and technical expertise regarding matters of space programming, interior space enhancements projects, furniture selection, and procurement, and signage during all project phases.
• Lead and manage document reviews by the appropriate and relevant campus departments, including but not limited to Facilities Management, IS&T, Risk Management/ Environmental Health & Safety, Fire & Life Safety, Parking & Transportation, and Public Safety.
• Coordinate internal approvals from appropriate parties as required.
• Ensure appropriate attention is paid to lifecycle costs, energy use, sustainability, the durability of materials and equipment, and maintenance issues.
• Independently manage all aspects of assigned projects. Monitor and ensure budget and quality standards are met and projects are executed in a timely manner.
• Assist in administering the bidding and procurement processes to determine the appropriate selection of external consultants, architects, contractors, vendors, and other professionals.
• Prepare and manage the completion and/or amendment of contract agreements with awarded external consultants, architects, contractors, vendors, and other professionals in collaboration with Legal Affairs and Risk Management.
• Manage and administer contracts of external consultants, architects, contractors, and other professionals through all project phases to ensure designs are implemented in accordance with campus and industry standards, specifications, construction documents, and overall design objectives.
• Perform periodic construction and installation observation, and prepare and distribute reports to appropriate personnel as required.
• Interact with city departments, including but not limited to processing applications, coordinating planning issues, and interfacing with appropriate divisions.
• Assist and coordinate with consultants to address state and federal permitting requirements.
• Independently manage project closeout documentation for Campus Planning & Design and Facilities Management archives, records, and as-built documents.
• Coordinate with Facilities Management project occupant relocations and move-ins.
• Collaborate with Facilities Management to ensure smooth transitions from project phase to facilities operation.
• Provide programming and design expertise related to interior space enhancements projects, furniture selections and procurement, and signage projects.

Assist in the advancement of the campus accessibility goals and objectives.
• Assist unit Director in collaboration with University Advancement and project users to understand donor parameters and manage the execution of the design, development, and implementation into the project.
• Collaborate with users to determine needs, space program, the scope of work, and make recommendations on designs.
• Assist and/or advise Facilities Management in relation to design direction and accessibility compliance for ongoing facilities maintenance repairs and work requests.

• Assist in the development and refinement of design, installation, and construction guidelines and standards and related procedural documents for space planning, interior spaces, furniture, and signage.
• Conduct quality control reviews of project documents to ensure consistency with master plans, programs, budgets, campus and building design standards, sustainability objectives, and accessibility compliance.
• Assist in the development and updating of department project management standards, administrative procedures, and reports.
• Assist in the development and updating of architectural and interior design standards that are consistent with the University’s strategic master plan and goals.
• Ensure design quality and design excellence.

Required Qualifications

Education: Professional degree in Architecture from a NAAB-accredited architecture program, or a professional degree in Interior Design from a CIDA-accredited program or another closely related field.

Professional Experience: Six (6) years of experience in a combination of space programming, interior design, and project management, preferably in institutional projects. Experience in project budgeting, furniture selection, and signage design are strongly preferred.

Supervisory Experience: One (1) year of supervisory experience is preferred.

Certification/Licensure: One or more of the following certifications or licenses is strongly preferred: Architect License, NCARB registration, NCIDQ Certified designer, California Certified Interior Designer (CID), LEED AP, and/or PMP.

• Knowledge and expertise in space planning, design, development, management, and implementation of interior space enhancements projects, furniture selection, and procurement.
• Knowledge and experience in signage design, standards and projects is desirable.
• Thorough knowledge of applicable requirements, regulations, codes and laws.
• Experience in following and an ability to develop design standards.
• Skills in effective use of applicable technology/systems.
• Ability to communicate effectively in both verbal and written form, in order to convey ideas, facts and instruction.
• Ability to support a mission and strategic vision.
• Teambuilding and collaborative skills.

Other Info

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and upon accepting and returning a signed original Agreement to Arbitrate.

Submit application at:

Required Application Materials

Resume and Cover Letter