Four Year Liberal Arts College
Under the direction of the Director of Capital Projects, manage capital projects and assist in the management of the capital program. Projects may include large multi-year capital efforts requiring support from multiple consultants, as well as multiple small projects as assigned.
• Project Management: For larger projects, all of the following duties may be assigned; however, at any given time, incumbent will be assigned a number of smaller projects that will include only a subset of these duties.
Planning: Manage project-specific planning efforts as assigned. Manage feasibility studies and other pre-planning efforts. Conduct the programming phase of capital projects as needed. Assist in the development of project budget and duration information.
Design: Manage the design phase of capital projects, including organizing and supervising the selection of architects and other consultants as assigned. Assist in the establishment of project budget and schedule. Obtain stakeholder input. Coordinate design meetings and activities as necessary. Manage value engineering and/or scope reduction activities to ensure budget compliance. Ensure design activities are completed within schedule. Ensure all regulatory requirements are met.
Construction: Perform construction phase management duties as necessary for the completion of construction on time and within budget. Duties include conducting meetings, construction observation, and performing a wide variety of problem resolution activities. Manage all contractors, consultants, and vendors associated with construction. Ensure quality control/assurance. Manage all construction change order activities, including negotiations and dispute resolution. Coordinate all construction activities with surrounding constraints imposed by campus, neighborhood, or city operations. Maintain updates to project budget and schedule.
Acceptance: Perform activities as necessary to ensure appropriate final project acceptance. Manage punchlist and contract compliance. Ensure receipt, acceptance, and turnover of complete project record and closeout deliverables. Ensure delivery of these materials to operations & maintenance staff. Ensure timely closeout of all contracts as appropriate.
• Program-wide Activities: Perform duties as assigned that may affect the Capital Program and not be related to a specific project. This may include program-wide consulting studies, facility condition assessments, organization of documents and materials, development of building standards and design guidelines, or other. May include tasks associated with long-term planning related to specific systems and infrastructure.
• Procurement: Manage the selection and procurement of consultants, contractors, and vendors, ensuring maximum competition as appropriate. Perform administrative tasks related to the management of these contracts, such as writing scopes of work, evaluating proposals, negotiating fees, establishing clarifications, paying invoices, implementing corrective action, or any other contract management activities that may be necessary for the successful fulfillment of services.
• Communications/Collaboration: Perform frequent and robust communications related to project activities. Utilize a variety of communications tools and methods to ensure full distribution of information. Collaborate with other departments and stakeholders as necessary to ensure a cooperative and positive project experience for all parties to the greatest extent possible.
– A Bachelor’s Degree in Architecture, Engineering, Construction Management, or related field.- Five to eight years project management experience, or a suitable combination of education and on the job experience equivalent to eight years is required.
• Demonstrated project management skills in overseeing construction and renovation projects in a diverse college community preferred.
• Working knowledge of all construction trades and construction safety requirements.
• Ability to read and understand all components of construction drawings and specifications, as well as submittals, shop drawings, and any other related materials.
• Demonstrated ability to establish and maintain effective working relationship with diverse constituencies; ability to effectively communicate orally, in writing and electronically;
• Able to work effectively in a service-oriented environment subject to frequently changing priorities which may require re-prioritization of daily operations;
• Demonstrated problem-solving skills sound judgment and ability to understand and apply the College’s and Department’s policies and procedures.
• Knowledge of New York City regulatory requirements for capital projects.
• Computer literacy is required: word processing, spreadsheets, databases, project scheduling, etc.
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