Project Early Alert Coordinator, R20084

Bellevue, WA

Posted: 11/18/20
Deadline: 1/1/20

About This Organization

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

Job Duties

Create, manage and oversee the Early Alert program

• Design, coordinate and implement the Early Alert program
• Develop processes and procedures for Early Alert submission, triage, tracking, and follow up with faculty and staff
• Develop and implement key communication plans for Early Alert awareness, collection and appreciation
• Assist with group-based academic skill development curriculums, and programming, including but not limited to training for staff and faculty, adapting workshops to meet the needs of the large groups, facilitating staff and faculty involvement, and coordinating workshop schedules and sign ups.
• Serve as an ongoing consultant for faculty and staff to discuss Early Alert processes, etc., to continue to improve the program and its outcomes.
• Manage existing and develop new academic and campus partnerships. Collaborate with faculty, academic departments, student affairs and other administrative services to identify and provide support to students. This includes, but is not limited to, Academic Advising, Conduct, the CARE Team, etc.
• Collaborate with campus partners to develop initiatives to increase retention of “at risk” student populations using predictive analytics
• Develops and assesses programmatic and student learning outcomes that contribute to the overall mission of the Early Alert Program
• Provide regular reports on program usage and effectiveness to identify areas for growth and development
• Conduct outreach to promote understanding of the Early Alert Program
• Maintain website and online resources for the Early Alert Program

Integrated Student Supports Workgroup Lead

• Serve as Integrated Student Supports (ISS) Workgroup Lead under the Achieving the Dream (ATD) initiative
• Provide leadership and accountability for members of the ISS workgroup and subgroups
• Facilitate monthly ISS workgroup meetings to ensure that various student success initiatives/priorities within ISS continue to grow in strength and move forward.
• Coordinate resources and implement trainings faculty and staff as it relates to the work of ISS
• Conduct educational workshops, presentations, and other campus outreach as needed
• Attend ATD Core team and ATD Workgroup leads monthly meetings
• Attend conferences as they relate to ATD and BC pathways as necessary

Communication and Collaboration

• Collaborate with college and community stakeholders to implement college processes and communicate effectively
• Serve on the Bellevue College CARE Team
• Provide campus, division, department, and student trainings as needed
• Represent the college/department at National, State, regional functions and committees
• Build support networks and partnerships between students, faculty, and staff
• Communicate effectively with students, faculty, staff, and administration
• Consult as a department subject matter expert with college departments as needed


• Administer the Early Alert database as lead administrator for the College
• Identify metrics to measure the effectiveness of the Early Alert Program and assess effectiveness on ongoing basis; Conduct assessment and identify usage trends in preparation for yearly and other reports
• Maintain student and other administrative records in accordance with records retention policies and FERPA
• Create yearly department goals and forecast resource needs for the department
• Participate in staff/team meetings and Student Affairs Cabinet
• Interpret and implement institutional, state and federal policies, procedures, and regulations as applied to the College
• Perform other duties as assigned

Required Qualifications

• Bachelor’s Degree from an accredited institution. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year-to-year basis.
• One (1) year of academic advising and/or program coordination in a higher education setting
• Experience working directly with students on academic probation
• Experience working in a collaborative team environment with diverse employees and student/customer groups.
• Demonstrates understanding of Guided Pathways and Achieving the Dream as campus success initiatives
• Ability to effectively work across various functional areas in an effort to achieve a common goal.
• Experience leading and facilitating workgroups involving key stakeholders across campus and various functional areas
• Experience developing and leading workshops and trainings for students, faculty and staff
• Effective interpersonal skills and communication skills in the areas of collaboration, team participation, creative problem-solving, and conflict resolution
• Ability to use Microsoft Word, Excel, and Outlook, Teams and OneNote (office Suite)
• Ability to use computers for data entry, web applications, searching the internet, and troubleshooting basic computer issues

Other Info

To apply, visit