Project Coordinator

Princeton, NJ

Posted: 2/6/20
Deadline: 3/5/20

About This Organization

Princeton University

Job Duties


Princeton University Library’s Office of Finance and Administration is seeking a Library Facilities Project Coordinator who has successfully coordinated projects of various scopes and complexity. Princeton University Library (PUL) encompasses Firestone Library, eight campus libraries, as well as an off-site departmental building and a collections storage facility.

Reporting directly to the Library Facilities Manager, the Library Facilities Project Coordinator will be responsible for managing current and upcoming full-scale renovation projects, as well as various smaller scale projects. Small scale projects would include furniture projects, renovation projects, building maintenance and repairs, contractor coordination, painting, and annual building testing and inspections. The Library Facilities Project Coordinator represents the Library’s interests throughout the design and construction process by working closely with the Library Facilities Manager and the Library Facilities Coordinator.

The Library Facilities Project Coordinator will coordinate scope, resources, schedules, financials, and adhere to quality controls throughout the project life cycle. This also includes managing challenges, mitigating risks, and project change requests to ensure successful and timely project delivery. The Library Facilities Project Coordinator will engage and build collaborative relationships with Princeton University departments such as the Office of Capital Projects (OCP), Public Safety, Maintenance, Environmental Health and Safety, University Facilities, and others, as well as Princeton University Library colleagues.

Princeton University Library, one of the world’s leading research libraries, has a dedicated, knowledgeable staff of 300 in a large central library, 9 specialized branches and 3 storage facilities. PUL supports a diverse community of 5200 undergrads, 2700 graduates, 1200 faculty, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data and images. Further info:

This is a three (3) year term position.


• Partner with Library Facilities Manager to successfully coordinate the project life cycle from initiation to planning to execution to closure;
• Ability to share project management expertise, lessons learned, and best practices from prior project implementations;
• Demonstrate practical acumen to show how solutions will address requirements and maintain alignment with best practices;
• Develop project plans for small scale renovations to aid with mitigating project risks and identifying opportunities;
• Assist with large scale project plans to support Library Facilities Manager organize and prioritize key project milestones;
• Develop appropriate project documentation and cost estimates of project(s) to support the successful implementation and prioritization of requirements;
• Collaborate and maintain reports for work assigned and keep project information up-to-date in Princeton University reporting systems;
• Develop swing space and collection storage requirements by surveying existing spaces and equipment to determine project organization, scheduling and planning;
• Provide floor plan documentation (space planning) using CAD or sketches including swing space plan(s) and requirements;
• Present status reports to Library Facilities Manager (i.e., monthly financial expenditures, quarterly projections and resource utilization reports);
• Attention to communicating with accuracy and reliability when sharing information on project milestones, deliverables, dependencies, and risks, including any performance issues, to Princeton University Library Leadership team and Library Facilities Manager, as well as Princeton University Public Safety, Building Services, Maintenance, and Facilities;
• Build and maintain relationships with Library Committees, Library Leadership, Branch Library Leaders, Director of Library Finance and Administration, and Technical Support partners;
• Work creatively and analytically in a problem-solving environment, demonstrating teamwork, innovation and excellence. Be proactive, forward thinking and analytical;
Manage: 1) the day-to-day project activities and resources and; 2) project scope, risk management, communication and changes through the change management process; 3) process improvement initiatives, assessing current and future state solutions contributing to improving the success of the project; and 4) on-going Quality Control and participate in quality issue resolution; and
• Guide post-project support; supporting internal staff to fix any outstanding issues or configuration changes.

Required Qualifications


• BA/BS in Architecture or closely related field and at least five (5) years of verifiable experience in related field;
• Basic knowledge of CAD;
• Strong writing, organizational, time-management and planning skills;
• Strong leadership and motivational skills include the ability to influence across multiple business and technology organizations;
• Strong leadership communication (written, verbal, and presentation) and interpersonal skills;
• Self-motivated, decisive, with ability to adapt to change and competing demands;
• Understanding of industry standards for design, review, construction site safety, construction, and close-out phases of a project; an understanding of applicable codes; an understanding of architectural design; an understanding of mechanical, electrical, and plumbing systems; able to effectively organize work for self and others; able to establish clarity of roles and expectations of others on a project;
• Basic knowledge of methods associated with maintenance, repair, and operation of building systems;
• Basic knowledge of industrial safety regulations and safe work practices;
• Ability to read, interpret, and understand drawings, specifications, and other related technical data;
• Effective negotiation skills to gain agreement on projects when faced with conflicting requirements;
• Able to assist with the creation and generation reports, schedules and budget information;
• Ability to provide project management support for various unforeseen major maintenance and repair projects that develop;
• Proficient in the use of standard business application software (MS Office, Sharepoint, G-Suite); working knowledge of construction project management/scheduling software tools; and

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be able to be able to lift and/or carry 20 pounds.
• Must have the physical agility to walk to multiple campus locations and handle storage areas and/or areas under construction.

Princeton University is an Equal Opportunity/Affirmative Action Employer ( and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW (

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Required Application Materials

Princeton University Library