Principal Institutional Space Planner

University of California, San Francisco in San Francisco, CA

Posted: 5/14/19
Deadline: 5/30/19
Reference Number: 69164421

About This Organization

University of California, San Francisco

Job Duties

Principal Institutional Space Planner


The Principal Institutional Space Planner provides expert level knowledge, advice and counsel to senior management in development of short-term and long-range space plans, space guidelines, space studies and analytical models and reports. Using UCSF-wide space and utilization standards, analyzes program requirements and provides counsel and technical expertise to UCSF leadership and staffs space committees. Provides complex analyses to support space program justifications including analyses related to proposed space moves / renovations to ensure overall UCSF objectives are met.

The Principal Institutional Space Planner develops and applies space standards to inform research, clinical, instructional, housing, administrative, and logistics space planning, develops models and conducts studies to ensure best practices and most efficient use of space. Provides counsel to UCSF departments in business processes related to space management. Is considered a subject-matter expert within the organization and is often recognized as an expert externally in the industry.


The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.

The department serves to provide the following services, which includes:

-Capital Program Management: manages the execution of the UCSF capital plan and provides project management services to those embarking on campus and real estate renovation or construction projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients.
-Building Department Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the University of California (UC) & California Building Standards Code.
-Office of Campus Architect: provides campus wide aesthetic guidance, design standards, guidelines and policies for the built environment and assures conformance with all University of California Office of the President (UCOP), State and Federal codes in support of UCSF’s mission.
-Physical, Capital and Space Planning: responsible for all UCSF Campus and Medical Center Physical Planning, Space and Capital Planning. Provides professional planning services that guide the physical development of the campus and assists in strategic development and improvements of buildings and space to support UCSF’s mission of research, teaching, health care, and public service. The department maintains the Long-Range Development Plan (LRDP) for UCSF campus sites, develops land use plans, site and new facility evaluation, and conducts environmental analysis to comply with the California Environmental Quality Act (CEQA). Assess campus space needs and requirements, and annually updates the campus Capital Improvement Program that draws upon state, non-state, and campus discretionary resources to fund capital projects.
-Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including:
–Space Analytics: responsible for the data management of UCSF’s space inventory of 10 million square feet of owned and leased space and maintains the space database of record at UCSF, coordinating and reporting that data to UCOP.
–Geographic Information Systems (GIS): provides spatial mapping of the UCSF build environment as a resource for all UCSF applications.
–Project Management Information Systems (PMIS): provides the UCSF Real Estate with coherent organization of the information required for an organization to execute projects successfully.
–Document Management: provides document control, archival and electronic record management and consulting.
-Leasing, Asset Management, Acquisition and Disposition Administration: overseas UCSF’s real estate portfolio and structures and negotiates commercial real estate transactions for Campus and Medical Center real estate. This includes acquisition, disposition, and development ranging from new building construction to tenant improvements in leased properties for research laboratories, clinic spaces, offices, residential uses, animal facilities, and other technical academic research and healthcare facilities for Campus and Medical Center needs. Provides asset management services for over one million square feet of leased office, laboratory, medical, clinic, and residential space.
-Finance, Administrative and Operations Services: provides financial, Human Resources (HR) and administrative management and support services for all UCSF Real Estate functions.

UCSF Real Estate includes approximately 94 UCSF and 21 contract personnel; operating / recharge budgets of more than $30M per year; current year capital project expenditures of $208M; and oversight and responsibility for a $2.8B long-range capital development plan.


The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.


-Bachelor’s degree in business administration, architecture / design, city / urban planning, facilities planning or equivalent field and 10 years of related professional experience (or Master’s degree and six to eight years of related professional experience)
-Expert knowledge / skills in city planning, academic facilities planning, facility design, space management, or other planning-related fields
-Expert knowledge as evident through experience in applying instruction, research, clinical, housing, administrative and logistics space standards. Ability to program facilities using appropriate standards, analyze adequacy of existing space, and make projections based upon standards
-Expert knowledge of facilities / space management, planning and analysis concepts, and information space management systems (such as Archibus) functionality
-Expert experience in interpreting policies, design processes and evaluating resource implications leading to effective strategic planning often outside “business as usual” paradigms of existing campus culture
-Expert working knowledge and proven experience in preparation of facilities and space planning studies and analyses that include formulating strategies and administering policies, processes, and resources; ability to function with a high degree of autonomy
-Expert knowledge and skill in committee support and advisory functions as well as the ability to write concise and detailed agendas and minutes of committee meetings for distribution to campus leaders, faculty and staff
-Expert skills at analyzing complex information using a wide variety of computer software tools including spreadsheets, database applications, word processing and graphical tools
-Experience with graphics programs (Computer Assisted Drafting (CAD), Illustrator and In Design) and concepts. Experience in working with architectural drawings / floor plans
-Expert analytical and project management skills. Demonstrated ability to use independent good judgement in selecting methods and techniques to resolve issues and develop solutions. Proven strong problem solving and analytical skills. Skill at working with great accuracy of detail (both qualitatively and quantitatively) and concentration, and conceptualling with ideas and figures
-Expert written, verbal, and interpersonal communication skills, including expert level political acumen and negotiation skills. Ability to employ interpersonal skills in situations calling for tact and diplomacy. Skill at clearly communicating information to a wide variety of people (including executive leadership) in written form, in person and by phone. Expert skill at speaking before small and large audiences with poise and confidence
-Expert skills in building, maintaining and nurturing strong professional relationships to achieve short and long range organizational development goals
-Expert organizational skills
-Demonstrated expertise to take initiative in developing, researching, and writing special studies and projects in addition to responding to requests for information from campus leadership, including executive leadership


-Master’s degree in business administration, architecture / design, city / urban planning, facilities planning or environmental related field
-Bachelor’s degree or Master’s degree in architecture / interior architecture / occupancy planning
-Expert knowledge of the organization (UCSF), including its short and long range development plans, infrastructure and current, on-going and future design and construction plans
-Background or experience in a university, life / health sciences, medical center or biotechnology setting

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Apply online:

Required Qualifications