Physical Plant Assistant Director for Facilities Planning

River Falls, WI

Posted: 2/1/21
Deadline: 2/15/21
Salary: Negotiable based on qualifiations.
Reference Number: N/A

About This Organization

The University of Wisconsin River Falls, a member of the University of Wisconsin System, is located in scenic west central Wisconsin, 30 miles from the multi-cultural, multi-ethnic cities of Minneapolis and St Paul. Year-round arts, cultural and recreational events are easily accessible from River Falls. UWRF’s 6,100 undergraduate and graduate students pursue degrees in four colleges: Arts and Sciences, Education and Professional Studies; Agriculture, Food and Environmental Sciences; and Business and Economics.

The University provides an excellent environment for learning, emphasizing the importance of faculty-student interaction in classrooms, laboratories, academic advising, and co-curricular activities. A favorable student-faculty ratio affords opportunity for meaningful interchange between faculty and students. Strong interests in teaching, research and community service are highly valued. More information about UWRF can be found at:

Job Duties

University of Wisconsin-River Falls
Division of Facilities Management

Facilities Planning Assistant Director

This position leads the Planning and Construction Team, including all long-range comprehensive facilities planning efforts for the campus. Provides professional expertise in planning the construction, modification, renovation and design of university facilities and infrastructure. This entails projecting the need for, analyzing and preparing proposals regarding alternative facilities development options from a capital budgeting, environmental, energy conservation, space management and usage perspective.

Responsibilities include project development and design oversight, capital budget development, physical development master plans, space management and other related functions. This position serves as a liaison to the UW-System Capital Planning & Budget Office, the WI Department of Administration-Division of Facilities Development and Management (DFDM), architect/engineer design firms, and both internal and external campus constituents. This position reports to the Executive Director of Facilities Management.

This position will supervise two positions: Construction Project Manager (Admin Prog Mgr III) and Project Engineer (Facilities Planning Specialist).

Anticipated Appointment date: March 5, 2021.

Specific Duties and Responsibilities:
45% A. Facilities Project Development and Design Oversight
1. Lead the development of conceptual scope and cost estimates for projects that support our campus mission, strategic plan and physical facilities master plan.
2. Perform project programming and space tabulations.
3. Anticipate projects required to maintain campus buildings and utility infrastructure at a high level of functional performance and efficiency.
4. Write requests for projects and architect/engineer services in coordination with UW-System Administration and the WI DOA Division of Facilities Development & Management.
5. Coordinate review and approval of projects by the UW Board of Regents and the WI State Building Commission.
6. Provide leadership as the campus project manager from initial concept development through completion of the design phase and coordinate project transition to the campus construction project manager for the construction phase.
7. Collaborate with campus user groups and departments to ensure facilities projects meet their needs.
8. Lead project committees and teams. Plan and facilitate project meetings.

20% B. Capital Budget Development
1. Develop biennial capital budget, including writing agency request documents, preparing six-year plans, creating development plans, and writing major project requests.
2. Budget preparation includes Major, Minor, All Agency and Instructional Space Improvement Program Projects. Total project budgets typically range from $300,000 to multi-million-dollar major projects.

10% C. Physical Development Master Plans
1. Master planning responsibilities include writing requests for master planning services, selecting consultants, coordinating all meetings on campus involving consultants, and advising senior administration on major master planning topics.
2. Planning includes building condition assessments, land use, land acquisition, transportation, parking, future building locations, utilities and services.
3. Lead the preparation of long-range physical development plans, including special area/facility plans. Collect and analyze data for each project.
4. Establish and maintain university standards for planning university facilities development. Develop and implement planning documents that serve as guides and manuals for the planning, design, and construction of campus facilities.
5. Ensure that all campus development is consistent with the approved master plan documents.

5% D. Space Management
1. Provide overall management of space in campus facilities by developing a long-range space management plan.
2. Maintain and update campus Space Use Principles and Guidelines Document.
3. Perform space utilization and space needs assessments.
4. Develop and manage a space request and review process.
5. For each space request, review all available space options on campus and develop space use concept diagrams and a brief summary of available options. Include pros/cons of each potential space solution along with a recommendation.
6. Maintain the CDR Space Database and submit annually as requested by UW-System.
7. Work with the Project Engineer to keep campus base AutoCAD floorplans current.

5% E. Campus Real Estate
1. Coordinate all leases, temporary and permanent easements, land acquisition, and right-of-way adjustments with UW-System Administration and the campus.
2. Coordinate assessable improvements program between the City of River Falls and UW-System.

5% F. Environmental Affairs
1. Determine environmental impact compliance levels on all projects.
2. Prepare or hire a consultant to prepare required environmental assessments and statements.

5% G. Historic Preservation
1. Understand the history of campus facilities and provide counsel to Facilities Management on alterations to listed historical properties (North Hall and South Hall).
2. Work with the Wisconsin Historical Society and City of River Falls Historic Preservation Commission to determine appropriate alterations to historic properties and structures.

5% H. Other Duties as Assigned
1. Other duties as assigned including serve on various ad hoc university committees as needed

Required Qualifications

Qualifications Required:
1. Bachelor’s degree or higher in facilities planning, facilities management, architecture, engineering, construction management, interior design or a related field.
2. Five years or more of progressive experience in facilities planning, facilities management, architecture, engineering, construction management, or a related field.
3. Knowledge of facility planning and basic design principles for educational, institutional, commercial or similar facilities.
4. Ability to communicate effectively (oral and written) and interpersonal skills necessary to interact with coworkers, faculty, students, project teams, the public and campus administrators.

Qualifications Preferred:
1. University campus planning experience, including master planning for physical facilities.
2. Capital budget development and forecasting experience for facilities projects.
3. Facilities project management experience.
4. Meeting leadership and group facilitation skills.
5. Facilities space management experience.
6. Two or more years of supervisory experience.
7. Ability to gather, analyze and interpret information and then develop solutions to solve problems.
8. Reading and comprehension of building construction plans and technical specifications.
9. Basic understanding of central utility infrastructure.
10. Ability to self-direct work without frequent supervision.
11. Basic experience with AutoCAD or similar software would be beneficial, but not required.

Communication – Timely communicates with styles that are approachable and respectable; engages in active listening by holding interruptions and responding concisely.
Customer Service – Engage in all job-related interactions and activities with contacts from within and outside the University in a courteous and professional manner.
Change – Willingly anticipate, identify and adopt change.
Organization – Manage multiple tasks and effectively organize work to be as productive as possible.
Leadership – Support and nurture others in identifying potential solutions to work-related challenges.


Negotiable based on qualifiations.

Other Info

Materials not submitted through cannot be considered.

• Letter of interest specifying qualifications and experience (cover letter)
• Resume
• An unofficial transcript (official copies of transcripts will be required if hired).
• Provide the names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your ability, experience and professional (references).

Inquiries should be addressed to:
Alan Symicek, P.E.
Executive Director
Facilities Management

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by February 15, 2021 [Open until Filled].

A criminal background check will be completed on final candidates.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

UW-River Falls Diversity Statement: We declare that diversity and inclusivity are core values. We dedicate ourselves to build a culture grounded in principles of equity, social justice, and excellence. We fundamentally affirm and embrace the multiple identities, values, belief systems, and cultural practices of all individuals and communities. We will address fundamental issues of bias, discrimination, and exclusion.

The University is committed to creating an educational community which enhances student awareness and appreciation of diverse ethnicities and cultures and identities which actively supports tolerance, civility and respect for the rights and sensibilities of each person without regard to economic status, ethnic background, political views, sexual orientation, or other personal characteristics or beliefs. Awareness of and sensitivity to diverse ethnic and cultural heritages are especially sought in applicants.

UWRF is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran status, and membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or the State of Wisconsin. All persons, especially women, persons of color, people with disabilities and protected veterans are encouraged to apply. Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For a copy of the UWRF campus safety information, see or call University Police at (715) 425-3133 for a paper copy. This material includes crime statistics (Annual Security Report) and information on crime prevention, sexual assault, and drug/alcohol issues.

Required Application Materials

Cover Letter, Resume, Unofficial Transcript and 3 References.