Manager, Space Data

Philadelphia, PA

Posted: 4/7/22
Deadline: 6/30/22
Salary: $50,684.00 - $77,716.00

Reference Number: JR00047861

About This Organization

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Job Duties

The Space Data Manager is responsible for organizing and executing efforts for the continuous maintenance of digital plans, models, and space database for all property occupied by PSOM. The position also serves as subject matter expert in data governance, mining, analysis, visualization, reporting, and related inquiries while enabling the integration of space and project tracking databases. Working under limited supervision, the Space Data Manager will collaborate with stakeholders across Penn Medicine and the University to provide informed space planning metrics for advancing PSOM leadership strategy and decision-making, overseeing nearly three million square feet, and growing, of educational, research, and administrative space throughout the Philadelphia region. This position is considered “essential.”

Required Qualifications

Bachelor’s degree in Architecture, Facilities Management, Information Systems, Data Science, Business, Library Science, or related field and 3-5 years of experience or an equivalent combination of education and work experience required.

Professional Experience: Three to five years of managing data in an occupancy or space planning capacity or relevant work experience is required. Experience managing data through its lifecycle; including collection, standardization, loading monitoring/remediation and reporting. Five to seven years of relevant work experience, preferably in higher-education, research, or clinical sectors, is preferred.

Job Knowledge and Personal Skills:
Excellent written and oral communication skills. Good managerial and people skills. Accurate and precise, organized, and willing to follow procedures/regimen. Ability to manage concurrent projects while meeting project deadlines and navigating a political landscape with internal and external stakeholders. Ensures accountability, demonstrates self-awareness and resilience, and values differences. Strong critical thinking and problem-solving skills. Ability to manage conflict and ambiguity. Nimble learning and self-development skills. Ability to work in a collaborative environment and instill trust with supervisor, peers, and constituents.
Proficiency with MS Office Suite (MS Project, PowerPoint, & Excel) & CAD (Revit proficiency is preferred).Advanced proficiency with MS Excel including ability to sort, merge, and filter data, create pivot tables, use macros functions, lookup functions, and conditional statements/formulas.Working knowledge of space measurement and categorization principles (e.g. NCES/FICM, BOMA, OSCRE, etc.). Literate in reading and interpreting floor plans.
Able to demonstrate and display a comfortable proficiency in database driven systems, preferably in CAFM/IWMS applications (e.g. Tririga, Archibus, FM Systems, etc.). Expertise in using technology and tools for creating dashboards that support data-driven decisions.
Dynamic and tech-savvy leader with excellent communication skills. Outstanding organizational skills, resilience, and an inclusive attitude. Understands the commitment to client service, and desire to work within a diverse, collaborative, and professional environment.A self-motivated professional, who can work independently. Ability to work with a team, build relationships, and interact effectively with diverse stakeholder groups. Flexible enough to adapt to shifting priorities.Ability to effectively manage time, prioritize deliverables, organize workload.


The Perelman School of Medicine is a multi-building research and teaching complex with emphasis on biomedical research. As such, and to ensure successful fulfillment of its mission (research and education), the School Community requires a much higher level of support service delivery than usually experienced in a typical academic environment. Problems that would be mere annoyances in some facilities have the potential of destroying thousands of dollars and months or years of often-irreplaceable work. The Department of Space Planning & Operations is responsible for coordinating and assuring uninterrupted delivery of the necessary utility and other support services.

The above statement is included in this position description in an attempt to provide the reader with an understanding of:

1) The responsibilities of this Office;

2) The importance to both the School and the University of the work performed; and

3) The stress and pressure placed upon employees by the emergency situations to which they must repeatedly respond.

4) All employees of the Space Planning & Operations department are considered to be “essential.”


$50,684.00 - $77,716.00

Other Info

Apply online at:–Space-Data–Space-Planning—Operations-_JR00047861-2