Institutional Space Planner

San Francisco, CA

Posted: 9/15/21
Deadline: 9/30/21
Salary: Depends on Experience - TBD
Reference Number: 60961BR

About This Organization

The University of California, San Francisco (UCSF)

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Job Duties

Working closely with the Assistant Director and/or the Principal Institutional Space Planner, the Institutional Space Planner provides technical expertise for campus leadership and participates in deliberations of committees for space planning. Supports the Assistant Director and/or Principal Space Planner by providing complex analyses to support space program justifications including analyses related to proposed space moves/renovations to ensure overall campus objectives are met. Works with campus units regarding space planning. Develops, promotes, and implements solutions that enhance campus wide reporting of facilities and space data. Develops and applies space standards to inform departmental space planning, develops models and conducts studies to ensure best practices and most efficient use of space. Supports campus departments in business processes related to space management systems, including Archibus.

The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. UCSF Real Estate is a newly formed unit that brings together Capital Programs, Campus Planning, Real Estate Assets and Development, UCSF Health Design and Construction, UCSF Health Major Capital Projects and Benioff Children’s Hospital Oakland Capital Program Management. This integrated unit will enable better alignment of development, planning, design, construction, and management of all space across UCSF.
Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.

The department serves to provide the following services, which includes:

• Design & Construction: manages the execution of the UCSF capital plan and provides project management services to those embarking on campus and real estate renovation or construction projects
• Building Permit Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the UC & California Building Standards Code
• Office of Campus Architect: provides campus wide technical and aesthetic guidance, design standards, guidelines and policies for the built environment and assures conformance with all UCOP, State and Federal codes in support of UCSF’s mission
• Physical, Capital and Space Planning: responsible for all UCSF Campus and UCSF Health Physical Planning, Space and Capital Planning
• Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including:
• Space Analytics: responsible for the data management of UCSF’s space inventory of 10 million square feet of owned and leased space and maintains the space database of record at UCSF, coordinating and reporting that data to the University of California Office of the President;
• Geographic Information Systems (GIS): provides spatial mapping of the UCSF build environment as a resource for all UCSF applications;
• Project Management Information Systems (PMIS): provides the UCSF Real Estate with coherent organization of the information required for an organization to execute projects successfully;
• Document Management: provides document control, archival and electronic record management and consulting.
• Leasing, Asset Management, Acquisition and Disposition Administration: overseas UCSF’s real estate portfolio and structures and negotiates commercial real estate transactions for Campus and UCSF Health real estate
• Finance, Administrative and Operations Services: provides financial, HR and administrative management and support services for all UCSF Real Estate functions.

The combined UCSF campus and UCSF Health organizations include approximately 130 UCSF and 39 contract personnel; operating/recharge budgets of more than $45.2M per year; current year capital project expenditures of $450M; and oversight and responsibility for > $2.6B long-range capital development.

Required Qualifications

Required Qualifications :
• Bachelor’s degree in business administration, project construction administration, architecture, city/urban planning, facilities planning, or related area and 3-5 years of relevant experience and/or equivalent experience/training
• Thorough working knowledge/skill in city planning, architecture, space planning, or other planning-related fields
• Strong knowledge in applying instruction and research space standards. Ability to program facilities using appropriate standards, analyze adequacy of existing space, and making projections based upon standards
• Strong knowledge of facilities/space management, planning and analysis concepts, and information/space management systems (such as Archibus) functionality
• Strong working knowledge and experience in preparation of facilities and space planning studies that include formulating strategies and administering policies, processes, and resources; ability to function with some autonomy
• Strong knowledge and skill in committee support and advisory functions as well as ability to write concise and detailed agendas and minutes of committee meetings for distribution to campus faculty and staff
• Strong skills in analyzing complex information using a wide variety of computer software tools including spreadsheets, database applications, word processing and graphical tools
• Strong skills with graphic programs (Computer Assisted Drafting (CAD), Illustrator, and InDesign) and concepts. Experience in working with architectural drawings/floor plans
• Strong ability to take initiative in developing, researching, and writing special studies and projects in addition to responding for requests for information from campus leadership
• Strong written, verbal and interpersonal communication skills, including political acumen. Ability to employ interpersonal skills in situations calling for tact and diplomacy. Skill at clearly communicating information to a wide variety of people (including executive leadership) in written form, in person, by phone, and by videoconference. Skill at speaking before small and large audiences with poise and confidence
• Strong analytical and project management skills and demonstrated ability to use good judgment in selecting models and techniques to resolve issues and develop solutions. Skill at working with great accuracy of detail and concentration both quantitatively and conceptually with ideas and figures
• Ability to work as part of a collaborative team as well as accomplish tasks individually
• Strong organizational skills
Preferred Qualifications :
• Knowledge of research laboratory planning
• Thorough knowledge of the organization (UCSF), including its architectural history, short and long range development plans, infrastructure and current, on-going and proposed design and construction plans


Depends on Experience - TBD

Required Application Materials

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