Graduation Evaluator

California State University, Dominguez Hills in Carson, CA

Posted: 5/14/19
Deadline: 12/31/19
Reference Number: 1357184

About This Organization

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Job Duties



Graduation Evaluator – Non-Exempt (Evaluator I), Records and Registration
Recruitment # 3448

California State University Dominguez Hills was established in 1960 and is one of the 23 campuses that comprise The California State University System. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of approximately 14,000 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Conditions of Employment:

The person holding this position is considered a `mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Position Information:

This is a full-time, permanent (probationary) position.

Special Working Conditions: May require some Saturdays


Records and Registration

The Division of Student Affairs supports the University’s education mission through the proactive recruitment and retention of students through the development and implementation of enrollment-centric recruitment marketing plans for short and long-term goals, along with the development of a comprehensive retention program that engages the campus community. The Division provides services and programs in support of the educational development of students. This is achieved by a student-centered philosophy, student life activities, and an array of support and developmental services.

Major Job Duties:

Under the general supervision of the Associate Registrar for Graduation Evaluation and receiving work lead direction from the Graduation Lead Evaluator, the Graduation Evaluator is responsible for processes related to the graduation verification, evaluating graduation requirements have been met, and awarding degrees. This position provides the following, but limited to: evaluation of records for graduation completion and credit toward degrees; interprets and applies provisions of Title V of California administrative code and University policies relating to transfer credit and graduation; evaluate continuing transfer credit for undergraduate degrees and specialized programs; advise students, advisors, and faculty on state and university requirements for degree completion at the undergraduate and graduate level; utilizes the universities degree audit to monitor the flow of graduation applicants throughout the graduation process; performs initial, preliminary, and final degree review to verify student progress toward degree completion; receive, analyze, and process course substitutions and exceptions requested by advisors and department chairs; prepare and provide presentations to academic departments regarding graduation processes and procedures; and performs other related duties as assigned. The objective for all interactions is to provide timely and quality customer service and information regarding policies and procedures and to establish cordial and collegiate relationships with those contacting the Records and Registration department.


Required Knowledge, Skills, and Abilities:
General office procedures, methods and practices: knowledge of techniques used in processing information. Knowledge of the format and interpretation of course records from various institutions, such as foreign records or documentation; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special programs and knowledge of application of campus resource guidelines for making determinations using various criteria. Ability to be thorough, consistent and accurate in the interpretation of records against criteria for graduation; ability to comprehend and interpret complex regulations or requirements and apply them towards the evaluation process; ability to make records accurate; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.

Communicate effectively with a diverse population (students, faculty, staff, and administrators) in both written and oral; work independently with guidance from the Graduation Lead Evaluator in analyzing and assessing situations; be thorough, accurate, and consistent in the review and interpretation of compliance with admissions, records, and graduation requirements; comprehend and interpret complex policies and requirements and apply them to a variety of complex situations; and, safeguard the confidentiality and security of records.

Assure compliance with the university, State and Federal regulations, and laws regarding admissions and records functions, including Title V Administrative Code, the Accounting & Reporting Manual, the California Education Code, and FERPA law.

Evaluation of academic records as required for evaluation of degree requirements; and, prioritizing and organizing work to meet deadlines.

Specialized Materials: Central computer (student service information system), personal computer, calculator, photocopier, FAX, multi-line telephone system, email.

Experience and Education:
Minimum Qualifications:

Required Education: None

Preferred Education: High school diploma and/or possession of a baccalaureate degree from an accredited college or university or equivalent.

Required Experience: Equivalent to completion of a formal training program in academic records; OR one year of work experience in the area of admissions and records; OR any 12-month combination training and experience related to academic records.

Preferred Experience: Preferred Qualifications: Quantitative methods and data entry.

Prior experience as a Graduation or Admissions Evaluator or related experience in admissions and records unit.

Salary Range:
The salary range for this classification is: $3,504 – $4,931 monthly.

How to apply:
You can only apply by completing an electronic application at the campus job web site at Click on “view job opportunities” under “New and returning applicants.” View the list of jobs and click on the one with the job title listed above. The application deadline is: Wednesday, January 9, 2019

CSU Dominguez Hills is an Equal Opportunity /ADA Employer.

California State University, Dominguez Hills
Human Resources Management
1000 E. Victoria St.
Carson, CA 90747

Required Qualifications

See Description