Facilities Planning Specialist

Madison, WI

Posted: 1/14/20
Deadline: 1/16/20
Salary: Minimum $50,000 Annual (Depending of Qualifications)
Reference Number: 214777

About This Organization

University of Wisconsin School of Medicine and Public Health

The University of Wisconsin School of Medicine and Public Health in Madison is committed to improving the health of Wisconsin and beyond through service, scholarship, science and social responsibility. We are developing new approaches for preventing, diagnosing and treating illness by uniting the principles and power of traditional medicine and public health. Learn more about our mission and vision (

Job Duties

Position Summary:
The Facilities Planning Specialist reports to the Assistant Dean for Facilities and is responsible for spatial data management, space analysis/reporting, programming/planning of space and occupant relocation for the University of Wisconsin School of Medicine and Public Health (SMPH); including architectural and interior design components with working knowledge of mechanical, electrical, plumbing and technological systems. Duties include participating in long and short-range planning and operations for the SMPH Department of Medicine (DOM) and other departments assigned by the Assistant Dean. The position will advise on the most efficient and effective use of current and future space resources following established policy and guidelines.

The School of Medicine and Public Health has a deep and profound commitment in diversity both as an end in itself, but also as a valuable means for eliminating health disparities. As such, we strongly encourage applicants from candidates who foster and promote the values of diversity and inclusion.

Principal duties:
Strategic Planning – 10%
Responsible for supporting strategic planning in SMPH facilities to build enduring, sustainable and quality communities while supporting the mission of the SMPH. Coordinate planning efforts with various stakeholders, including the DOM, other departments and centers, UW, UWHealth, the Veteran’s Administration, State and local government entities. Serve as the SMPH liaison with consulting firms to facilitate planning initiatives. Develop and plan options for current space needs and future growth. Follow established framework for prioritizing projects and managing financial resources. Participate in the continued development and maintenance of master plans. Prepare and provide planning status reports and presentations to the various constituents.

Space Management – 35%
Collect data to review and model options. Update records in the SMPH computer-aided facility management (CAFM) database system. Analyze and recommend cost-efficient and effective utilization of the SMPH’s 1.6 million assignable square feet (fourteen campus and research park buildings and over 45 facilities statewide). Entirely responsible for the Department of Medicine space allocation data maintenance and metrics. This position will be responsible for monitoring progress towards aligning space allocation with the University and School goals. Prepares specials studies as assigned.

Project Management & Design – 55%
Lead facility planning initiatives from concept through occupancy and achieve objectives on budget and schedule. Meet with stakeholders to ascertain all the requirements of construction, reuse, or renovation projects. Provide architectural and technical expertise in design, modification, and development of academic, medical, research, and administrative buildings. Carry out activities subject to all regulatory and professional standards of Architectural practice. Provide and approve construction documents by various stakeholders including building regulatory officials when not provided by multiple consulting professionals. Responsible for organizing bidding strategy, budget, and schedule for facility planning projects. Work with internal stakeholders, contractors, and consultants to advise on the negotiation and award of project work. Identify and develop facilities project budgets and expenditures and work with SMPH Fiscal to reconcile invoices. Oversee the progress of the contracted work during construction. Keep all involved parties informed of project progress. Periodically review contractor shop drawings and submittals, prepare and issue site instructions and provide construction management and contract administration services.

Required Qualifications

A Bachelor’s degree required. Degree in architecture or a related field is required.

-At least three years of relevant professional experience.
-General knowledge of building systems, the ability to read design plans and blueprints, and construction project management.
-The selected candidate must have a minimum of three years of experience using Microsoft Office, AutoCAD, Revit, or Adobe Acrobat/ Bluebeam software.

Professional training and experience in an academic and biomedical research environments.

Prefix assignment determined by years of relevant work experience.

A minimum of 7 years’ experience is required for appointment at the senior level.


Minimum $50,000 Annual (Depending of Qualifications)

Other Info

All applications must be submitted online:

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Required Application Materials

You will be required to submit a cover letter, one document containing 3 to 5 examples of your written work, and resume for consideration. Your cover letter should highlight your experience and skills as they relate to the listed qualifications for maximum consideration. This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.