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Director, Space Planning

St. Louis, Missouri

Posted: 5/20/22
Deadline: 8/1/22
Salary: $86,700.00 - $152,600.00

Reference Number: JR67049

About This Organization

Washington University’s collective success is greatly attributed to the passion and outstanding efforts of our community. Our faculty and staff are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care.

WashU prides itself on being a place where people matter and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems.

We value the well-being of our people. Washington University strives to create a positive employee experience where faculty and staff thrive, both personally and professionally. Our faculty and staff find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world

Job Duties

Director of Space Planning is a strategic and collaborative leader to serve in the newly created role in the Office of the University Architect (OUA) to lead a comprehensive effort to manage and quantify space planning, allocation, standards and utilization.

The allocation, management, and use of space on the 169-acre Danforth, North and West Campuses and other university owned and leased spaces is a complex topic that touches all aspects of the university. Over the last two decades, 2.8M GSF of the Danforth Campus proper’s 6.5M GSF of program space was built. This is a 75% increase compared to the total space added over the previous 100 years, and there are very limited opportunities for future expansion onto contiguous real estate.

The University’s current systems offer many opportunities for significant process improvement and organizational efficiencies for space planning implementation in the future. The effort led by the Director of Space Planning will result in right-sizing space planning and utilization at the university-wide level in the future, incorporating the impact of hybrid and remote work on space standards.

The position is responsible for the collection and management of campus space information and will create meaningful reports and graphics about the use of space on campus, including benchmarking against peer institutions.

The space planner must distill complex ideas into concise presentation materials showing options and tradeoffs to enhance leadership decision making and strategic planning.

The Director of Space Planning will coordinate closely with Facilities Planning & Management, Financial Services, Provost’s Office, Registrar, Libraries (Data Services/GIS), schools and other CFU units, and collaborate with OUA Planners on projects and planning initiatives.

Primary Duties & Responsibilities
-Working closely with the University Architect, develop and establish a university-wide multi-year plan for space needs, inventory and tracking through a broad range of creative and efficient strategies, standards and processes with to ensure the University’s strategic goals with respect to space and utilization are being met.
-Implement the policies, procedures, and standards developed from the multi-year plan to advance the University’s spatial initiatives, space/asset acquisitions, and technological platforms.
-Work with Departmental and University Administrators to assess requests and provide solutions to space needs including recommendations for improved efficiencies and consolidation of functions and/or units as appropriate.
-Collect, manage and report campus space information and data. Create meaningful reports and graphics about the use of space on campus. Conduct audits of campus space to ensure information is kept up to date and accurate.
-Lead publication of annual space report.
-Management of Records Department and Space Utilization employees.
-Day-to-day oversight to assigned outside consultants.
-Perform other duties as assigned.

Required Qualifications

Preferred Qualifications
-Advanced degree in Architecture, Engineering or related field.
-15+ years of professional experience in higher education campus planning, space utilization, facility assessment, records management or equivalent.
-Registered as a professional architect.
-Additional certifications or licenses demonstrating commitment to continued education in relevant areas.
-High-level visioning and strategic planning skills with experience in office, higher education or research workplace planning and programming strategies.
-Must be detail-oriented and highly organized, with the ability to manage multiple projects and meet deadlines with minimal supervision.
-Excellent diplomacy and interpersonal skills capable of interacting with a wide range of stakeholders.
-Sensitivity to and ability to navigate group and organizational dynamics. Ability to establish and maintain professional working relationships across a wide range of individuals and levels within the university including upper management and end users.
-Exceptional oral, graphic and written communication skills, active listening, conflict resolution, and the ability to deal with difficult and sensitive situations in a positive manner. Ability to communicate and present to all levels of a complex organization and diverse stakeholder groups. Able to adapt to a variety of styles to meet the needs of a diverse audience.
-Strong foundation of industry-wide best practices and trends.

Required Qualifications
-Bachelor’s degree in Architecture, Engineering or related.
-Ten years of professional experience in higher education campus planning, space utilization, facility assessment, records management or equivalent.
-Experience analyzing space data to identify and extrapolate spatial solutions, resolve implementation/scheduling challenges, and retain/increase usability.
-Experience supervising employees.
-Demonstrated experience in Computerized Maintenance Management System (CMMS)/Integrated Workplace Management System (IWMS), e.g., ARCHIBUS and Maximo or similar tools.
-An understanding of AutoCAD or Revit and graphic presentation tools and an understanding of Geographic Information Systems (ESRI products) and their use in higher education facilities planning & design.


$86,700.00 - $152,600.00

Other Info–Space-Planning—Capital-Projects_JR67049