SCUP

Director of Facilities Management

Bradford, PA

Posted: 1/24/20
Deadline: 3/20/20

About This Organization

University of Pittsburgh at Bradford

University of Pittsburgh at Bradford (Pitt-Bradford), a regional campus of the University of Pittsburgh, is a four-year undergraduate institution of some 1,300 students and a friendly, welcoming campus community with strong ties to the Bradford region. Over its 56-year history, Pitt-Bradford has grown from one building, 288 students and two majors, to a campus with 35 buildings and 1,342 students and more than 40 academic majors. Additionally, Pitt-Bradford provides administrative oversight of the Titusville Campus, which is located approximately 144 miles west of Bradford.

Pitt-Bradford has a history and culture of facilities master planning that led to the development of the beautiful park-like campus. Pitt-Bradford enjoys outstanding facilities. The campus is situated on roughly 320 acres, which includes a 130-acre forest reserve. In sum, Pitt-Bradford’s physical plant comprises over 900,000 square feet of buildings, classified as follows:

Academic: 7 buildings / 190,000 square feet
Administrative: 4 buildings / 70,000 square feet
Athletics: 3 buildings / 76,000 square feet
Chapel: 1 building / 4,600 square feet
Commercial: 1 building / 57,000 square feet
Facilities Management: 4 buildings / 30,000 square feet
Residential: 15 buildings / 302,705 square feet
Titusville Campus: 7 buildings / 200,000 square feet
Athletic Fields: Baseball, softball, competition soccer field, two practice fields, six tennis courts

It is a very exciting period in Pitt-Bradford’s history, with the recent appointment of Dr. Catherine Koverola as campus president and plans to move forward with the design and construction of a new 40,000 square-foot, $24 million engineering technology building. Additional residence halls, a stadium project, an athletic fieldhouse, and a future academic administration building are in various phases of planning and development. The Titusville Campus location has several major building renovation projects totaling $17.5 million slated to occur over the next several years.

In the fall of 2019, Pitt-Bradford recruited its largest and most diverse freshman class in its history. The class totaled 442 new students of which 38% were racial minorities – 20.4% black students, 8.6% Hispanic students, 3.9% Asian students and .5% Native Americans.

The total enrollment in fall of 2019 was 1,342 students. The average distance from home for Pitt-Bradford students was 137.8 miles; therefore, most students – 78.3% – live on campus. Students came from 27 states, including Alaska and California, the District of Columbia, and Puerto Rico; and 21 countries, including Burkina Faso, China, Germany, India, Nigeria, and The Russian Federation.

Pitt-Bradford’s faculty and staff provide a personalized and inclusive environment for the students. With 149 full-time and part-time faculty, the student-teacher ratio is 15:1, and the average class size is 18.

Pitt-Bradford consistently has been recognized nationally for the quality of its education, as well as for the financial support it provides its students. The Princeton Review has named Pitt-Bradford one of the Best Colleges in the Northeast for 16 consecutive years. G.I. Jobs has named Pitt-Bradford a Military Friendly School for the past 10 years and most recently a Military Friendly Spouse School. The RN Careers website ranked Pitt-Bradford’s associate of science in nursing program fifth in the state, and Washington Monthly magazine has named Pitt-Bradford a top college for earning a bachelor’s degree and a “best bang for the buck” university. The Council for Aid to Education ranked Pitt-Bradford fourth on a list of colleges that devote the highest percentage of dollars to financial aid, and in 2016, President Obama recognized Pitt-Bradford as one of 13 institutions excelling in enrolling and graduating Pell-eligible students.

With a contribution of $67.5 million to the regional economy in 2011 alone, Pitt-Bradford is recognized as a driving economic force within the communities it serves.

Location:

Located in Bradford, PA

Settled in the 1840s and incorporated in 1879, Bradford was one of the boomtowns of the western Pennsylvania oil rush of the late 19th century. The city’s population is currently about 8,600; the greater Bradford area is about 18,000. With an approximately 5% minority population, the city is less diverse than other regions in the state.

Described as “a cool town with a warm heart,” Bradford recently completed a $3 million revitalization effort and secured several million dollars more for streetscape improvements to the historic downtown. It also has been successful in recruiting new industries and services to the community and is interested in continuing to partner with Pitt-Bradford in innovative campus-community development projects. In 2017, Pitt-Bradford opened its Marilyn Horne Museum and Exhibit Center on the Bradford Town Square, providing exciting new academic programming, and event space, as well as the new home of the Bradford Creative and Performing Arts Center. Horne, a world-renowned opera singer and a native of Bradford, has supported a variety of programs that benefit both the community of Bradford and Pitt-Bradford students.
Major employers in the Bradford region include the American Refining Group, Zippo Manufacturing Company, Case Cutlery, and the Bradford Regional Medical Center. A multitude of outdoor recreational opportunities surrounds the campus, including the 42-mile Tuna Valley Trail system – part of which runs through campus – boating and kayaking, camping, skiing, and snowmobile and ATV trails. Pitt-Bradford is located within the Pennsylvania Wilds and moments away from the 517,000-acre Allegheny National Forest, which is the largest national forest east of the Mississippi River, and the 65,000-acre Allegany State Park, which is the largest state park in New York. The campus is less than a one-hour drive to Lake Chautauqua and an hour and a half to both Erie, PA and Buffalo, NY. Bradford enjoys a low cost of living, a comprehensive high school, and access to quality health care.

Mission Statement:

Founded in 1963 as a regional campus of the University of Pittsburgh and set in the heart of the scenic Alleghenies, Pitt-Bradford provides affordable access to a distinguished four-year higher education. Pitt-Bradford offers high-quality teaching supported by the resources of a world-class research university in a friendly, inclusive and student-focused academic environment. In service to our region and the Commonwealth of Pennsylvania, Pitt-Bradford connects communities to new ideas, innovative research, and exciting arts and cultural programming, partnering with key stakeholders to build opportunities for continued regional development and growth.

Job Duties

Essential Functions:

The Director of Facilities Management will support institutional goals and priorities through stewardship of physical and financial assets, and the implementation of sustainable practices. The director will ensure the college provides an environment that is aesthetically pleasing, sustainable, establishes a sense of place, and is conducive to the learning process.

• Plan for and provide emergency services in the event of facilities problems caused by such things as an accident, severe weather, or utility outage. This will require a continuous “on-call” availability for the Director of Facilities Management.
• Establish and maintain mutually beneficial working relationships with local government and other external authorities responsible for economic development, zoning, permitting, construction approvals, and other regulations affecting the safe and efficient operation of campus facilities.
• Support operational safety and disaster planning for the campus and indirect oversight of environmental health and safety/risk management functions.
• Budget management and financial stewardship for areas under the director’s purview.
• Ensure proper upkeep of facilities, including heating, ventilation, plumbing, electrical, trash and recycling, and general appearance of buildings and grounds.
• Planning, scheduling, and overseeing preventive, deferred, and major maintenance in partnership with the University’s Office of Facilities Management.
• Coordinate and collaborate with the University’s Construction Project Manager (CPM) to ensure new construction, major renovation projects, and other projects assigned to the CPM are completed effectively.
• Oversee the administration of utilities, design, and construction renovations, as well as administration of contracts for equipment and services for new facilities.
• Advise, discuss, and inform senior administration, college officials, deans, department heads, and staff members of issues with physical plant or problem areas on campus.
• Monitor and manage the campus fleet of motor vehicles and maintenance equipment utilizing a fleet management system.
• Coordinate purchase of necessary supplies, equipment, and services from appropriate sources and maintain inventory control of central storage.
• Maintain repository for all campus blueprints and drawings in a central location and control updates by hard copy or electronic copy.
• Assist Director of Campus Police and Safety in the maintenance of adequate fire, security, health, parking, and other related campus programs.
• Serve as a point of contact for the campus emergency management plan and emergency notification system.
• Develop or assure training programs are sufficient for maintenance and grounds employees who need them or are required to maintain credentials essential to job function.
• Represent Pitt-Bradford to prepare, develop and negotiate with Local 95 for Union/Management contract.
• Maintain sufficient records, files, documents, and control procedures to ensure appropriate management of work by the maintenance and grounds employees, as well as contractors hired to perform work for Pitt-Bradford.
• Provide administrative and technical direction to administrative support staff and student employees.
• Support energy efficiency and sustainability initiatives across the campus and oversee related best practices.

Other Functions:

• Assist with campus events as requested by administration.
• Demonstrate strong oral and written communications.
• Act as project manager for projects throughout the academic year.
• Assist with or participate in the work of department or college-organized committees.

Required Qualifications

Required Qualifications:

• Demonstrated experience with all major components of facilities planning, construction, renovation and maintenance, and other major operational functions and their management for a campus or similar environment.
• Bachelor’s degree in engineering, construction, business or related fields or a combination of bachelor’s degree plus specialized training in the management of facilities.
• At least eight (8) years of leadership experience in facilities management or a comparable field, with increasing responsibilities.
• Experience in the preparation of annual and long-range facilities plans and budgets.
• Excellent technical, interpersonal, written and oral communication skills.
• Demonstrated ability to successfully collaborate with diverse user groups, including faculty and administrative staff, advisory board, students, parents, and alumni, and success in maintaining high levels of user/occupant satisfaction in the provision of facilities and support services.
• Demonstrated experience leading a complex and multi-dimensional business unit and team.
• Experience in leading an organization that relies on integrated electronic information systems and their use in the automation of such functions as work orders, inventory control, scheduling, and timekeeping.
• Knowledge of current trends and best practices in facilities management with the ability to adapt strategies and approaches to changing trends and conditions.
• Demonstrated experience in managing multiple priorities and constituencies in a fast-paced environment requiring quick turnaround on key decisions.
• Demonstrated experience in enhancing internal controls and operational and organizational efficiency.

Desired Qualifications:

• Higher education, or other campus facilities leadership experience, such as in health care or the military is preferred.
• Advanced degree such as a master’s in engineering, public administration, business administration or related field.
• Demonstrated success in enhancing workplace diversity and inclusion.
• Previous experience working with a collective bargaining unit.
• Demonstrated success in addressing and managing conflict.
• Demonstrated success in establishing clear expectations and holding responsible parties accountable for their performance.
• Professional certifications such as Project Management Professional (PMP), LEED Accredited Professional (LEED AP), Facilities Management Professional (FMP), Certified Facilities Manager (CFM), etc.
• Experience with organizational assessment and restructuring to promote organizational success.

Competencies

• Strong communicator who is able to communicate the vision and expectations established for facilities management.
• Collaborator who is able to motivate others and make them part of the process for success. Encourages engagement as part of the educational process to enhance learning outcomes.
• Team builder who will establish a team approach to facilities management.
• Team player who is approachable and able to motivate others in a positive manner and seek feedback.
• Customer service oriented who will thoroughly engage students and others on campus and effectively manage expectations.
• Priority focused who is able to establish organizational structure and communicate priorities.
• Respectful who will honor and respect others and garner respect.
• Entrepreneurial who is passionate about the future and able to inspire and energize others.
• Patient who is able to accept that a project lifecycle is often five years or more.
• Proactive leader who will maintain a big vision and holistic mindset.


Other Info

Compensation:

Within the range established for this position, salary will be commensurate with qualifications and experience and includes an excellent benefits package.

Commitment to Diversity and Inclusion:

Women and applicants from traditionally underrepresented populations are strongly encouraged to apply. Individuals with experience in a setting committed to multiculturalism and/or campus diversity are of particular interest. The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO/AA/M/F/Vets/Disabled
For position finalists, employment with the University will require successful completion of a background check.

Helpful Links:

• Pitt-Bradford Website: https://www.upb.pitt.edu/
• Pitt-Bradford Benefits: https://www.hr.pitt.edu/current-employees/benefits
• Pitt-Bradford Retirees Benefit Information: https://www.hr.pitt.edu/retirees/overview-benefit-coverage
• Pitt-Bradford – Facilities Management: https://www.upb.pitt.edu/administrative-offices/facilities-management

About the Search:

Pitt-Bradford is conducting a regional search with the assistance of Helbling & Associates, Inc. (www.helblingsearch.com), an executive search firm specializing in areas of facilities management, construction, engineering, and real estate development.

Please Submit Applications or Nominations to:
Helbling & Associates, Inc.
8000 Brooktree Road, Suite 100
Wexford, PA 15090

Mr. Alex G. Kumnik, Search Consultant
E: alexk@helblingsearch.com
O: (724) 935-7500 x105

Please visit Helbling & Associates’ Candidates Page for more information.