Director of Facilities Management and Planning

Willimantic, CT 06226

Posted: 3/25/22
Deadline: 6/1/22

About This Organization

Eastern Connecticut State University is seeking a qualified candidate to fill the Director of Facilities Management and Planning position. Eastern is located in Willimantic Connecticut 1.5 hours from Boston and 2 hours from New York City. Eastern is one of four universities in the Connecticut State College and University System (CSCU) and as state university employees enjoy substantial health and retirement benefits.

Job Duties

The Director of Facilities Management & Planning operates under the direction of the Vice President for Finance and Administration and is responsible the implementation of the campus Master Plan, overseeing the capital plan implementation including the planning, budgeting, and oversight of construction, the operation and maintenance of the university buildings, grounds and utilities. The Director oversees a staff of over 100 employees that include Capital Projects, HVAC, Heat Plant, Plumbing, Electrical, General Maintenance, Carpentry, Locks, Custodial, Grounds, Warehouse & Stores, and Vehicle Maintenance functions. The position, by attention to details, supports the mission and strategic plan for the institution by ensuring maintenance of campus facilities, grounds, equipment and fixtures that provide a safe and attractive environment for the campus community and supports student success and excellence.

Primary Accountabilities:

1. Serves as technical advisor to the President of the University and other members of the President’s Staff.
2. Prepares reports required by the Board of Regents, Department of Transportation, Department of Public Works, and other Federal and State agencies.
3. Serves as a resource and campus contact person for all Department of Administrative Services Major Capital Projects. Takes a lead role in the development of project scope, schedule, budgeting, coordination of design and construction oversight for new construction, renovations and deferred maintenance projects.
4. Is responsible for budgeting & planning of current capital projects, code compliance and infrastructure improvements, and deferred maintenance programs. Develops the annual capital improvement and deferred maintenance budgets and provides updates for the five-year facilities plan. This includes estimating costs, determining long range schedule and priority of projects.
5. Responsible for the development and management of the operating budget and resources for the operation of the physical plant, utility distribution systems as well as the budgeted resources for personnel, contract services, supplies, projects and grants. Provide quarterly updates and budget projections. Reviews and approves all expenditures and monitors fiscal performance of the department.
6. Responsible for ensuring the plans and specifications for alteration and renovation work contracted or performed by University Personnel meet code requirements, state regulations and procurement policies. Oversee processes to review project designs for adherence to program requirements, constructability, value engineering, cost estimating, commissioning, code compliance, long term facility serviceability & care as well as compliance with Campus Design Standards
7. Assist in drafting and directing RFP’s, bids, procurement and contract document preparation for maintenance contracts as well as Capital Improvements.
8. Is responsible for the annual physical inventory of capitalized assets and controllable assets.
9. Assists with the development of policies in conjunction with Human Resources department for the management operations of the department and in alignment with current labor contracts.
10. Responsible for submitting staffing requests to V.P. for Finance & Administration for approval to ensure that staffing levels and skills meet the operational needs of the department. Ensures hiring, staff training, performance evaluations, and recommendations for promotion of staff in the maintenance department and Capital Projects Office meet the needs of the department. Assumes responsibility for affirmative action efforts and adherence to procedures in recruitment, hiring, and promotion of staff in alignment with annual operating budget.

11. Assists in the development and implementation of the Facilities Master Plan.
12. Supervises the maintenance and operation of all vehicles and physical plant equipment, and furniture.
13. Member of the Green Campus Committee and responsible for monitoring the Greenhouse Gas inventory and producing measures for the overall reduction in greenhouse gas emissions and the promotion of sustainability in operations and maintenance of the campus.
14. Member of the Safety Committee.
15. Identify and develop strategies in which the university can repurpose space for maximum utilization and responsible for updating campus space inventory.
16. Prepare for emergency response from all areas within Facilities Management and act accordingly
17. Performs other duties and responsibilities related to those enumerated above which do not alter the basis level of responsibility of the position.

Required Qualifications

Bachelor’s Degree in architecture, engineering, or a related field and a minimum of five years of managerial experience in facilities management, administration, and planning is required.

A Master’s Degree, professional engineering license, Certified Educational Facilities Professional (CEFP), Facilities Management Professional (FMP) or Certified Facility Manager (CFM), and experience in a college or university setting are preferred. Experience including a minimum of ten years of progressive facilities experience with a minimum of five years being in a supervisory/management role is also preferred.

These Qualifications may be waived for individuals with appropriate alternate experience.

Other Info

Eastern Connecticut State University does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following person has been designated to handle inquiries regarding the non-discrimination policies: LaMar Coleman, Vice President for Equity and Diversity, (860) 465-5112,

Required Application Materials

To apply, please submit a cover letter, current resume and contact information of three professional reference to Rebecca Davis at