SCUP

Director, Infrastructure Development

Kelowna

Posted: 12/10/19
Deadline: 1/5/20
Salary: Range: $116,178.00 (min) - $145,220.00 (mid) - $181,524.00 (max)
Reference Number: Job ID: 36178 (please visit our website to apply)

About This Organization

University of British Columbia, Okanagan Campus

JOB SUMMARY
The Director, Infrastructure Development (Okanagan) is responsible for leading and managing the campus’ infrastructure development function, which includes the project planning, design, construction, renewal and renovation of campus facilities and physical infrastructure. The scope of responsibilities covers all institutional facilities, including Student Housing and Athletics. Individual projects range in size up to $150 million. The Director, Infrastructure Development reports jointly to the Associate Vice President (AVP), Finance and Operations (Okanagan) and the Managing Director (MD), Infrastructure Development, who reports to the Associate Vice President (AVP), Facilities.
Locally this position works extensively with UBC Okanagan Directors for Campus Planning and Campus Operations and Risk Management (Campus Operations). As a part of the UBC system this position works with the UBCV Infrastructure Development team. Additionally, this position works with campus stakeholders including the UBCO Executive, UBCO Student Leadership, Academic leadership and departments, UBC Properties Trust, Treasury, Development and Advancement Office, Sustainability, IT Services, Student Housing & Hospitality Services and Athletics to create great spaces for people to teach learn, live, conduct leading edge research, and enjoy the life of the campus community.
This position is responsible for ensuring that processes, procedures and policies are followed and align with Vancouver campus for Okanagan activities, where appropriate.
The Director, Infrastructure Development is responsible for the following functions on the UBC Okanagan campus:
• Capital Planning & Strategic Project Development,
• Facilities Planning,
• Project Services.
Additionally, the Director, Infrastructure Development UBCO has responsibility for the development of the campus’ Capital Plan that is aligned and integrated into the overall UBC Capital Plan developed by the Managing Director, Infrastructure Development.
ORGANIZATIONAL STATUS
Working autonomously under the joint executive direction of the Associate Vice-President Finance and Operations (Okanagan) and the Managing Director, Infrastructure Development. The Director, Infrastructure Development, Okanagan is a member of the Okanagan Finance and Operations leadership team and participates as a member of the AVP Facilities Senior Management team and the Infrastructure Development management team in Vancouver. Participates in the development and implementation of strategic and long term plans to ensure effective delivery of facilities infrastructure for the Okanagan campus. Works closely with the UBCO AVP’s Direct Reports teams, Okanagan Provost, Deans, Faculty Administrators, Department Directors, and UBC Properties Trust. The Director is directly responsible for providing leadership to the UBCO Senior Facilities Planner and the UBCO Senior Project Manager and administrative support.
The Director, Infrastructure Development works closely and collaboratively with the Director of Campus Planning and the Director of Campus Operations within the AVP, Finance and Operations Okanagan leadership team.
System wide they are responsible to the Managing Director – Infrastructure Development (UBCV) and works collaboratively with their direct reports within the AVP, Facilities leadership team. The Managing Director, Infrastructure Development is responsible for the system wide policies and procedures relating to Infrastructure and Project Development to ensure consistency and alignment across both campuses. The UBCO Director of Infrastructure Development works closely with the Managing Director to implement and oversee these policies and procedures on the Okanagan campus as well as inform and influence how these are developed or revised system wide.

Job Duties

WORK PERFORMED
1.0 Capital Program Planning
Formulates and maintains a campus Capital Priorities Strategy which aligns with the campus’ short and long term planning documents such as Campus Master Plan. This Strategy is developed within the context of the University’s Strategic Plan, working with the UBC Okanagan Leadership and the AVP Finance and Operations team and with input from key stakeholders. The Strategy sets out and prioritizes infrastructure development projects required to achieve University objectives, determines life-cycle cost requirements associated with each project, identifies proposed funding sources and financing requirements, and identifies critical issues to be addressed in order to achieve the overall Strategy.
Prepares a quarterly update and status report for Okanagan capital priorities and projects which becomes included in the system wide reporting to the UBC Executive and Board of Governors. These reports includes explanation for variances and recommended appropriate modifications.
2.0 Project Development
Within the UBC project development process, develops and maintains an effective project development process and necessary policies for infrastructure projects and an organizational structure that reflects the campus’ needs for infrastructure development and prescribes the authority and responsibilities of staff as they relate to the accomplishment of infrastructure development objectives.
Specifically performs, or ensures performance, of the following duties:
• Leads the process to identify the physical infrastructure needs, and formulates plans to address them, in cooperation with Campus Planning, Campus Operations and the campus’s senior academic and administrative leadership.
• Prepares and may present project reports and proposals for approval to the Okanagan executive leadership, the UBC Executive and Board of Governors under the direction and guidance of the Managing Director Infrastructure Development.
• Coordinates with the Development and Advancement Office, Treasury and Finance on funding and financing for capital projects
• Coordinates with Campus Planning to address land use and permitting issues associated with capital projects including project siting, conformance with Campus Plan, and compliance with UBC Land Use Rules, City of Kelowna and the Regional District of the Central Okanagan.
• Coordinates with Campus Operations to ensure life-cycle cost, technical requirements, owners project requirements, and operational issues are properly addressed in capital projects
• Assigns project manager for capital projects, generally UBC Properties Trust for large new building projects and Project Services for projects involving renovation and renewal of existing facilities that typically require professional project management and expertise in contract or consultant management
• Oversees project governance through steering committee structure to ensure effective decision-making on individual capital projects.
• Responsible for operational liaison with UBC Properties Trust project managers for capital projects assigned to them. Works with project management staff to ensure projects are delivered “on time, on budget and at an appropriate level of quality”
• Works with Campus Operations to facilitate effective building commissioning and project turnover processes.
• Ensures that new and renovated facilities meet University objectives for functionality, reliability, sustainability, maintainability and achievement of minimum life-cycle cost
• Undertakes post-occupancy evaluation of capital projects to ensure that project functional and performance objectives are achieved in cooperation with Campus Planning and Campus Operations.
• Communicates project results to AVP Finance and Operations (Okanagan), Managing Director, Infrastructure Development and AVP Facilities, UBC Executive and UBC Board of Governors
3.0 Facilities Planning
Ensures the following facilities planning activities are effectively carried out to support UBCO campus objectives:
• Leads the facilities and space planning services for Faculties, Administrative and Ancillary departments
• Prepares feasibility studies and cost estimates
• Develops project business cases for application for government funding
• Maintains campus space inventory and administers space use policies
• Develops strategies to ensure efficient and effective usage of building space
• Ensures new and renovated facilities comply with BC University space standards
• Works with the Facilities Information and Inventory Systems team to maintain records pertaining to campus infrastructure including permits, building and utilities drawings, and maintenance manuals and records
4.0 Project Services
Directs all projects handled by Project Services through the Senior Project Manager., including renovation projects that typically require professional project management and expertise in contract or consultant management and major facility renewal projects generally up to $5 million in value. This includes assisting clients with feasibility planning, cost estimating, design, regulatory and construction work required to complete these projects.
5.0 Service Quality
Ensures the provision of timely and effective support to the Administration, Deans, Faculty Administrators, and Ancillary Unit Heads relative to infrastructure development, facilities planning, and project management services.
Maintains a strong service orientation in the Department by ensuring that open and effective two-way communications exist between Infrastructure Development and the Administration, Deans, Faculty Administrators, Ancillary Unit Heads, City of Kelowna and UBC Properties Trust.
Ensures an effective project follow-up assessment process is in place to evaluate the services provided by Infrastructure Development and UBC Properties Trust and overall satisfaction with individual projects.
6.0 Team Building
Develops and maintains a strong and motivated team that is accountable for infrastructure development services and results and ensures that all its activities and support are consistent with the mission, vision, goals and objectives of the University.
Ensures a high quality of personnel in the Department through effective staff selection, appraisal, promotion, succession planning, and retention programs.
Encourages employees to identify innovative approaches to enhance infrastructure development services and performance.
7.0 Internal Relationships
As a Director, develops strong relationships across the campus and University including the Okanagan DRT Executive, AVP Finance and Operations team, Deans, Unit Heads, AVP Facilities team in Vancouver, Board of Governors and UBC Properties Trust. As requested, sits as a member of University committees and task forces.
8.0 External Relations
Supports Campus Planning and Campus Operations in their relationships with officials of the Ministry of Advanced Education, the City of Kelowna, the member groups of the Okanagan Nation Alliance, the property development and construction community, property management organizations and other institutions and organizations with an interest in furthering the interest of the University’s infrastructure development.
9.0 Trends in Infrastructure Development
Keeps abreast of information as it relates to infrastructure development, facilities planning, project management, sustainability and facility life-cycle cost. Identifies new and innovative approaches that could be implemented at the University of British Columbia.

Required Qualifications

A university degree in Engineering, Architecture or Business is required. A Master of Business Administration would be an asset.
Eligible for membership in the appropriate provincial professional association and therefore qualified for professional registration as an Engineer (Engineers & Geoscientists BC) or Architect (Architectural Institute of British Columbia). A minimum of 10 years senior management experience in capital development, project management or facilities planning.
Comprehensive knowledge of capital planning and budgeting, infrastructure development processes in an institutional setting, facility planning, project management, contract, administration, and construction management.
Experience in preparing and presenting information at the Board and Executive level to assist in decision-making.
Strong communication skills to effectively represent issues and options to the campus community.
Thorough understanding of relevant government departments and ability to maintain relations with them.
The ability to demonstrate leadership and motivate staff through empowerment. Strong interpersonal and oral and written communication skills, emphasizing listening, and negotiating; bargaining, compromising, and conciliation; ability to summarize needs, determine priorities and necessities.
Demonstrated leadership and organizational abilities; mature judgment, ability to make decisions under time constraints, managing risk and uncertainty, multi-tasking, and ability to set priorities.
Knowledge and skills in financial planning, project development and management, and facilities administration.
Advanced level computer skills, specifically with MS Windows programs.


Salary

Range: $116,178.00 (min) - $145,220.00 (mid) - $181,524.00 (max)

Other Info

For more information and to submit resume please visit our website under Job ID 36178: https://www.hr.ubc.ca/jobs/faculty-s.php?job_id=index.html


Required Application Materials

For more information and to submit resume please visit our website: https://www.hr.ubc.ca/jobs/faculty-s.php?job_id=index.html