Contract Specialist

Carson, CA

Posted: 1/7/20
Deadline: 1/9/20
Reference Number: 1755033

About This Organization

California State University, Dominguez Hills

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Job Duties

Under the general supervision of the Director of Procurement, Contracts, Logistical and Support Services, the Contract Specialist III is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent’s main focus will be the processing of
affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU’s), major and minor construction/public works projects, architecture and engineering agreements. The incumbent will be responsible for administrating processes such as project job walks, bidder’s conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The incumbent will also be expected to procure goods and services, and other associated purchasing activities. The incumbent shall be able to apply and interpret the public code regulations, standard business practices and the CSU ICSUAM for Contracts and Procurement. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, insurance matters and annual reporting. The majority of assignments are at the advanced level.

Required Qualifications

Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by:
Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process.
Ability to lead or review the work others; act promptly to actual or potential problems when required; develop long-range plans, including recommendation for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process.

Skill in: Contract writing, insurance, leases, and agreements.
Knowledge and use of PeopleSoft Financial System.

Experience and Education:
Required Education: Bachelor’s degree from a four-year college or university.

Required Experience:
Three years of work experience in a progressively responsible office administrative position.
A minimum of eight (8) years of progressively related experience.

Other Info