Campus Planning Project Manager (Fixed-Term Two Years)

Pasadena, CA

Posted: 2/26/20
Deadline: 3/1/20
Salary: TBD

About This Organization

ArtCenter College of Design

ArtCenter College of Design offers a new model for art and design education in the 21st century. Our visionary approach is based on the College’s conservatory-like approach to teaching and learning; a desire for rich, intercultural and transdisciplinary dialogue; and a mandate to provide students innovative learning and making spaces.

Job Duties

Project Management — 65%

• Manage feasibility studies for projects, and provide recommendations to the Director, Campus Planning and Vice President, Facilities and Campus Planning
• Participate in the development of the scope of work and financial planning for improvements
• Plan and provide oversight of major repair and capital improvements to existing College real estate assets
• Participate in the selection of project consultants, contractors and architects
• Coordinate and communicate with key representatives of internal departments such as Facilities, HR-Environmental Health and Safety, Campus Security, Network Services, Media Services, Client Services, Support Services and Auxiliary Services
• Oversee all aspects of permitting and site work, and monitor progress of work against designated deadlines in contracts
• Identify risks, critical issues, problems, and present to the appropriate individuals within the College, and provide recommendations on resolution
• Establish relationships within the ArtCenter community, city, and local residents, and work effectively with all members
• Assist in the development of the department’s operation plan, budget, and performance outcomes
• Represent the Campus Planning Department as appropriate at ArtCenter’s Committee and Council meetings
• Manage outsourced owner representatives project managers as assigned

Budget Management — 30%

• Monitor project budgets in collaboration with the Director, Construction Manager and Controller, and track spending to ensure projects are completed within approved budgets
• Coordinate and track project purchasing and expenses, process project purchase orders and check requisitions, ensure project invoices are approved for payment
• Prepare project expense reports and assist in the compilation of project budgets and administrative documentation for the Campus Planning Department
• Regularly coordinates with Facilities and Campus Planning department analyst to ensure accuracy of department and project budgets
• Assist with third-party vendor contracts and Purchase Order Coordination for projects as needed

Non-Essential — 5%

• Assist with special internal projects and other duties as assigned in collaboration with other departments as needed
• Maintain memberships and active involvement in applicable professional organizations
• Serve on college-wide committees

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and multi building setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions. Must be able to travel between campuses.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

Required Qualifications

• Bachelor’s degree in Architecture, Engineering, Planning or Construction Management from an accredited college or institution
• 5 or more years of experience in the direct management of small to mid-size projects, including responsibility for site analysis, permits and approvals, budget control, estimating, design and construction coordination, and project scheduling
• Experience managing staff and vendors on multiple projects
Working knowledge of environmentally sustainable materials and operational practices related to construction
• Working knowledge of California Building Codes, Americans with Disabilities Act codes, and local jurisdictional codes
• Excellent knowledge of sound safety practices, and identification of safety risks
• Ability to conform to shifting priorities, demands and timelines.
• Computer skills using construction industry software, MS Office Suite, AutoCAD 2007 or newer, Revit, Adobe Creative Suite, Bluebeam
• Must possess excellent communication skills (oral and written), effective customer service, problem solving, and analytical skills
• Experience working both independently and in a team oriented, collaborative environment
• Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
• Must be effective in building relationships both inside and outside of the College
• Adept at conducting research into project related issues and products
• Knowledge of all phases of the planning process
• Strong prioritization and time management skills
• Valid California driver license, and proof of insurance



Other Info

Qualified applicants should email their resume with cover letter and employment application to and reference “Campus Planning Project Manager (Fixed-Term)” in the subject line.

ArtCenter Employment Application:

Required Application Materials

ArtCenter Employment Application