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Associate University Planner

California State University in Long Beach, CA

Posted: 6/19/19
Deadline: 12/31/19
Reference Number: 1500097

About This Organization

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Associate University Planner. The CSU Chancellor’s Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation’s largest and most diverse system of higher education. The CSU Chancellor’s Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Job Duties

Responsibilities

Under the general direction of the Chief of Facilities Planning, the Associate University Planner will:
-Review long-range development plans proposed by the campus, including changes in academic and enrollment plans and participates on campus planning committees; review all major/minor master plan changes requested by the campus and determines if appropriate environmental quality procedures have been followed. Make recommendations to the Assistant Vice Chancellor and/or prepares agenda material for Board of Trustees approval as required. Monitor and prepare appropriate reports of minor master plan changes for submission to trustees as required by board policy. Assist the Chief of Facilities Planning in developing the systemwide priority list for the annual and five-year capital programs.
-Review and recommend for approval projects proposed for the Five-Year Plan by campuses, reviews budgets and schedules for capital outlay projects, and reviews campus five-year Capital Improvement Programs.
-Review, evaluate and edit Capital Outlay Budget Change Proposals for project justification, scope of project, and building costs to insure that the programs are consistent with established trustees’ policies and the requirements of other control and review agencies. Assist campuses with coordination of grants and other initiatives to improve conservation and sustainability in capital projects. Review academic program changes with Educational Programs. Provide support to the campus to justify projects during review by the Legislative Analyst’s Office and the Department of Finance.
-Review and recommend for approval minor capital outlay projects and infrastructure improvement projects.
-Maintain a regular schedule of campus visits to understand campus needs in support of mutually developed solutions for capital program and master plan development.
-With minimal supervision, review and provide comment on schematic, preliminary, and working drawings of major capital outlay projects for scope and budget. Conduct project review meetings with campus and CPDC staff. Prepare and/or review draft agenda items and finalizes schematic information to be presented to the trustees.
-Monitor construction progress and reviews reports on expenditure of project funds. Develop justification in support of requests for project augmentations or scope changes.
-Review and recommend for approval space changes proposed by campuses for the Space and Facilities Database to ensure that changes in use of space are consistent with space utilization guidelines and in compliance with the intent of the Academic Master Plan. Perform analyses of campus capacities, space utilization, course section reports and other prepared documents as required. Prepare Quarterly Reports on project status and maintains the Capital Projects Database for project tracking and reporting.
-Help campuses identify and report private activity uses in tax-exempt bond funded facilities and to conduct annual updates of the subleased and private use areas in such facilities in order to provide full disclosure for IRS audits and public bond sales.
-Review campus performance on delegated projects and contributes to post project performance reviews.
-Coordinate capital outlay planning with the divisions of Academic Affairs and Information Technology Services.
-Participate in systemwide advisory committees and training workshops on the planning, design, construction, and maintenance of CSU capital projects. Participate in the development of process improvements to streamline the capital planning, design and construction document submittal process.
-Maintain current program and budget information on the CPDC website and the CPDC database, and participate in process improvements to streamline the capital planning, design and construction document submittal process. Analyzes capital programs and procedures, performs detailed studies and prepares reports for submission to the Chief of Facilities Planning and the Assistant Vice Chancellor.
-Update the State University Administrative Manual to reflect policy and procedure used for campus development.
-Prepare, develop and deliver training to campuses to support the Facilities Planning Unit and CPDC.
-Other duties as assigned.

Required Qualifications

This position requires:
-Bachelor’s degree in architecture, engineering, urban planning, construction management, public administration, business administration, accounting or related field or equivalent combination of education and experience. Advanced degree preferred.
-One year of professional experience in higher education or planning, demonstrating the ability to interface successfully with constituents, review and analyze documents, and develop and give presentations.
-Ability to prioritize campus problems as related to long-and short-term needs.
-Ability to analyze and review capital outlay requests as well as plant capacity and utilization.
-Excellent communication skills, verbal and written.
-Excellent skills in developing and maintaining effective and collegial working relationships.
-Current computer knowledge and skills with the Microsoft Office Suite.
-Excellent time-management skills. Ability to manage multiple priorities and meet established deadlines.