Associate Director of Business and Administrative Services

Las Vegas, NV

Posted: 10/14/19
Deadline: 11/1/19
Salary: Salary competitive with those at similarly situated institutions
Reference Number: R0118526

About This Organization

University of Nevada, Las Vegas

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 31,000 students and more than 3,900 faculty and staff. To date, UNLV has conferred more than 136,000 degrees, producing more than 120,000 alumni around the world. UNLV offers a broad range of respected academic programs and has been classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region’s diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. For more information, visit us online at:

Las Vegas is more than gambling and conventions. With a metro population of over 2 million people, the area includes lovely suburban communities, world-class restaurants, a variety of cultural offerings, nearby national and state parks, professional sports (hockey and coming soon – football!), and abundant sunshine. Also, there is no state income tax in Nevada. Learn more about Las Vegas from the Las Vegas Metro Chamber of Commerce and U.S. News and World Report 2019 Best Places to Live

Job Duties

The Associate Director of Business and Administrative Services position exists to plan, manage, oversee, supervise and execute the business, administrative and fiscal activities of the Planning and Construction Department. This includes direct supervision and management of department administrative staff (typically 2-3 full-time staff and student worker(s) as needed, although this may vary), collaboration with and support of Planning and Construction staff on project administrative, business and fiscal activities related to projects, the development, submittal and management of departmental budgets and plant accounts, management of departmental state accounts and related activities, working with internal university and external third party entities relative to business, administrative, operations, budget and fiscal activities (i.e. working with the Budget Office, Controller’s Office, funding source entities and others related to establishment, funding, modification and close-out of a large amount of project plant and other accounts of varying scale and complexity, managing business and financial activities related to annual one-time project and year end funding sources, i.e. state, non-state, CIP-U, CIF, GIF, UNLV Foundation account funds transfers, central funds, departmental funds and other accounts, serving as the interface with Purchasing for common procurement activity, updates and status reports, working with the Controller on capitalization, audit and annual financial statement support activities, etc…), developing/improving business and administrative standards, managing vendor rotation administrative processes and procedures, and reporting on all of these activities.

The Associate Director of Business and Administrative Services will manage, oversee, apply sound judgement/expertise and report on financial, business and administrative programs specific and unique and beneficial to design, construction and capital projects activities, both generally, and related to any ongoing or future programs of this nature, such as support for prevailing wage administrative activities, Purchasing Agency Agreements, New Markets Tax Credits, IRS Section 179-D pass-through credits, among other programs and initiatives, as they exist or become available for application and are feasible to implement, to provide benefit to the project and to the institution.

Responsibilities also include internal department, vendor and external third-party project item invoicing, billing, payments and reconciliations. The Associate Director of Business and Administrative Services may take on other duties as assigned by the Associate Vice President of Planning, Construction and Real Estate, and may also serve in an ‘Acting’ department management role for other department areas for appropriate activities, when other department managers are off-site or on-leave, as is needed.

The Associate Director of Business and Administrative Services is expected to manage departmental business activities, operations, budget, fiscal and other procedures and activities to support Planning and Construction, and develop and implement improvements to these procedures and activities to expand the effectiveness and efficiency of the business and operations process and environment for the department. This may include management of existing business and administrative items, changes to existing business and operations practices/procedures and implementing new business and operations software and systems, including supporting Integrate II/Workday, supporting systems implementation that impact Planning and Construction, management of department space management and procurement systems activities and migrations/evolutions, department and project inventory items, and other processes as-is needed, supporting business and financial activities related to State of Nevada Public Works Division Annual Permit program items, engaging in and providing support for department recruitment/HR activities, engaging in allied department recruitment activities, providing support, recommendations and oversight for departmental one-time and year end funded items, and other items for Planning and Construction business and administrative related activities.

The Associate Director of Business and Administrative Services will provide to the Associate Vice President of Planning, Construction and Real Estate reports and information updates on business, fiscal and administrative items, as well as regular updates on item status, areas of concern, items in need of attention, staff issues and other items to support the timely, high-quality and success of administrative, business and fiscal departmental items and the success of overall department and project efforts. The Associate Director of Business and Administrative Services will also provide input and recommendations to the Associate Vice President of Planning, Construction and Real Estate regarding department initiatives, department strategic planning and direction, policies, procedures, issues in need of attention, department standards, business and administrative staffing items, working both independently and with the Associate Vice President of Planning, Construction and Real Estate on the development of major departmental business and administrative reports (i.e. Budget and Planning Documents, vendor tracking data, other items) and business/operations items, and will support enacting items that are determined to move forward in these areas.

Required Qualifications

Qualified applicants must possess a minimum of ten years of experience in a related professional role, with a minimum of five of those in a management and administrative supervisory role. This person must have experience managing administrative budget, fiscal and business operations services and support, or comparable experience.

Qualified applicants must have experience in developing and managing administrative, office budgets and project plant account and similar budgets, collection, analysis and reporting of financial data, data management, retrieval and reporting relative to administrative, business and fiscal items, business/administration systems implementation/management knowledge of general accounting standards and practices and demonstrated experience in managing and delivering routine administrative and business operations (i.e. developing and processing invoices, developing purchase order requests, creating budget request forms, engaging in and managing front office activities (such as walk-in customer service, phones, filing, scanning, other items.)

This position requires a Bachelor’s Degree in Business, Accounting, Finance or a related field from a regionally accredited college or university and 7-10 years of comparable professional, supervisory, and operation experience.
Credentials must be obtained prior to the start of employment.


Salary competitive with those at similarly situated institutions

Other Info

Karlie Passey
Human Resource Business Partner

Required Application Materials

Resume and cover letter