Assistant Vice President, Facilities Planning & Construction

Orlando, FL

Posted: 5/12/22
Deadline: 6/11/22

About This Organization

About the University

The University of Central Florida (UCF), part of the State University System of Florida, is a public, R1 research university with its 1,415-acre main campus located northeast of the city of Orlando. UCF also has nine smaller regional campuses throughout central Florida, including the Health Sciences Campus at Lake Nona Medical City, the Rosen College of Hospitality Management in south Orlando and the UCF Center for Emerging Media in downtown Orlando. With over 70,000 students as of the Fall 2021 semester, it currently has the second-largest student body of any public university in the United States.

Job Duties

Position Summary / Essential Job Functions

The Assistant Vice President, Facilities Planning & Construction (“AVP”) provides direction and oversight of the Facilities Planning and Construction Department. The AVP is responsible for managing the department’s budget, staff, project workload, and quality of service to campus clients. He or she oversees the University Architect who is responsible for long-term capital planning, space planning, and contract management; and also oversees the Managers of Campus and Support Projects who ensure that major and minor projects are completed expeditiously, meet their programmatic requirements, meet UCF standards, have a high level of customer service, and are completed within available project budgets.

Essential Job Functions

•Planning: Responsible for long-term planning activities that are under the direct supervision of the University Architect. These include the Campus Master Plan, Campus Development Agreement, Educational Plant Survey, Space Administration, Building Program development, annual Capital Improvement Plans, etc.

•Projects: Responsible for the design and construction project execution for both capital and minor projects under the direct supervision of the Director, Facilities Planning and Construction. Review and approve financial documents (invoices, payment applications, change orders, etc.)

•Contracts: Oversee the implementation of design and construction contracts, with the Assistant Vice President and the Director of Design and Construction. Ensure contract renewal and advertisements are taking place in a timely manner. Ensure that contracts are updated to protect university interests.

Additional Job Functions

•Solicitation: Responsible for the oversight of solicitation for design and construction teams for capital projects (under the University Architect) and continuing service vendors (under the Director, Facilities Planning and Construction). Ensure timely advertisements and renewals so that design and construction are expedited.

•Reporting: Regularly report department status and progress of significant planning, design, and construction activities to the Vice President and university leadership. Present data to university leadership and the Board of Trustees when requested.

•Metrics: Develop, track, and present department metrics to division and university leadership. Develop software reporting so that these metrics can be easily tracked with minimal or no manual effort. Take measures necessary to meet or exceed metric targets.

•Staffing: Evaluate department staffing needs, for both permanent and outsourced positions. Hire positions as authorized and needed to ensure the proper delivery of FP&C services. Provide the necessary coaching and training for employee success.

•Budget: Formulate and administer the annual operating budget for the Facilities Planning and Construction department.


•Policy Making and/or Interpretation: Follows university and State University System administrative rules and policy through the office of the Vice President regarding planning and construction of university projects. Supports the development of fixed capital and outlay requests. Provides leadership and direction in policy development related to design, construction, and master plan, both at the department and university level.

•Program Direction and Development: Directs the Facilities Planning and Construction department to ensure established goals and objectives are communicated and attained.

•Monetary Responsibility: This position negotiates contracts, recommends change orders, approves payments, makes construction commitments, etc.

•Level of Public Contact: Frequently visits with architects, contractors, and vendors doing business or wishing to do business with the university. Regularly communicates with Board of Trustees, presidents, vice presidents, deans, directors, faculty, staff, and students regarding facilities in design and under construction, project budgets, and issue resolution. Periodically has contact with the State Regulatory and Compliance agencies, county and state government officials, and the media.

•Responsibility for Confidential Data: May deal with university sensitive proprietary data and personnel records.

Required Qualifications


•Minimum of 15 years of experience in construction-focused positions.

•Possess a degree relevant to the position and use acquired skills and accumulated knowledge in the fields of architecture, landscape architecture, urban design and planning, construction, statistical analysis, and administration.

•Ability to write well and prepare study reports for general and public distribution.

•Adept at giving presentations and relating to people at all levels of an organization.

Other Info

About the Search

The University of Central Florida is conducting a national search with the assistance of Helbling & Associates (

Please Submit Resumes or Nominations to
Helbling & Associates, Inc.
8000 Brooktree Road, Suite 100
Wexford, PA 15090

Joe Wargo, Regional Manager
O: (724) 935-7500 x107
C: (412) 398-3762

Required Application Materials

Resume & Cover Letter