Assistant Director for Facility Information Management

Chicago, IL

Posted: 8/30/21
Deadline: 9/24/21

About This Organization

University of Illinois at Chicago (UIC)

The University of Illinois at Chicago is an affirmative action, equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or status as an individual with a disability.

Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit

Job Duties

The University of Illinois at Chicago’s (UIC) Office of Planning, Sustainability and Project Management (PSPM) coordinates campus master plans, space and capital plans, designs learning environments, manages the design and construction of buildings and grounds projects, maintains campus facility records, manages over 16 million square feet of space in 180 buildings across 250 acres and develops strategies, services and programs to achieve the UIC Climate Commitments.

We seek an Assistant Director for PSPM’s Facility Information Management (FIM) section who, with minimal supervision, will oversee the development and maintenance of FIM and serve as a senior advisor to the Director on matters pertaining to campus land, facility, and space inventory. The Assistant Director will provide oversight on the reporting, interpreting and use of FIM data to internal and external constituents, and manage facility & space studies, reports and surveys associated with teaching, research, public service and administrative functions. The Assistant Director will also develop and implement policies and design architecture of information systems across multiple platforms, enabling analyses of complex space data.

• Manages and oversees the integration of facilities data (including space data, floor plans, risk management archives, record drawings and other facility documentation) from across multiple platforms to provide internal and external constituents convenient access through efficient systems and in compliance with state legislation, civil laws and university policies.

• Develops facility & space studies, reports and surveys associated with teaching, research, public service and administrative functions.

• Provides and interprets facility and space data to internal and external constituents for use in monitoring and reporting compliance in many areas of operations including, but not limited to, safety, research, facility management, continuity planning and budget & resource planning.

• Develops long-range strategies for the maintenance of the FIM database, facility archives and document management system by identifying needs and staffing requirements, and by establishing implementation plans and procedures. Hires, trains, develops and manages the team that provides technical expertise to the department in areas of AutoCAD, Archibus, archival functions, web design and data visualization.

• Researches standards and reporting mechanisms, typically defined in Post-Secondary Education Facilities Information and Classification Manual, Facility & Administrative Study Guidelines, UIC systems and cost accounting principles and Building Owners and Managers Association (BOMA) codes and definitions, in the evaluation and recommendations of facility and space planning issues.

• Writes policies and procedures regarding the development, reporting and maintenance of space, capital and facility information management systems data in compliance with University, government and regulatory requirements. Oversees records management policies and procedures to ensure the systematic control regarding the creation, receipt, maintenance, use and disposition of land, historical photographs, facility and space records in all formats.

• Develops and negotiates Scope of Work with consultants and vendors for technical services software upgrades and modifications to the database, operating system, document management system and FIMweb.

• Performs other related duties and participates in special projects as assigned.

Required Qualifications

• Requires a Bachelor’s Degree in Library Sciences, Information Knowledge, Architecture, Engineering, Business, Planning, or a related field. Master’s Degree preferred.

• A minimum of 5 years of progressively responsible experience in database systems, archival management, project management, web applications, preferably in higher education space planning or management.

• Working knowledge of concepts pertaining to document or content management systems.

• Preferred familiarity with database structures, programming languages, Post-Secondary Education Facilities Information Classifications and Building Owners and Managers Association’s standard methods of measurement as well as working knowledge of general higher education space planning principles.

• Strong interpersonal, management, presentation, communication and computer/PC skills. Proficient in Microsoft Excel, PowerPoint and Word. Able to work with data sets and organize into Excel and other programs.

• Preferred experience in use of graphics and planning software applications, including Adobe Creative Suite, CAD, GIS; experience with space administration software such as Archibus; working knowledge of computer-based web, database or content management systems software.

• Demonstrated ability in project management overseeing a diverse range of projects. Ability to communicate effectively at all levels of the organization, manage projects to meet deadlines. Ability to analyze data and think critically. Ability to lead and motivate staff. Preferably, an excellent communicator, time manager and skilled at graphic presentations, communicating complex data through reports and/or dashboards.

Other Info

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