Assistant Director for Deferred Maintenance – Capital Programs

Champaign, IL

Posted: 6/27/19
Deadline: 7/22/19

About This Organization

University of Illinois at Urbana-Champaign

Job Duties

Assistant Director for Deferred Maintenance – Capital Programs
Facilities and Services
University of Illinois at Urbana/Champaign

Facilities & Services (F&S) at the University of Illinois at Urbana-Champaign is accepting applications for Assistant Director for Deferred Maintenance. The Assistant Director for Deferred Maintenance will manage the on-going evaluation of the condition of facilities on the Urbana-Champaign campus of the University of Illinois. Establish strategies and procedures that prioritize operating and capital funding allocations to optimize the reduction of campus deferred maintenance backlog. Manage and coordinate maintenance and improvements in General Assignment Classrooms. Track and prioritize classroom maintenance.


1. Provide oversight of funds allocated to address Deferred Maintenance projects. Identify significant DM priorities, costs, and potential funding sources. Utilize assimilated deferred maintenance information from the Facility Condition Reports, F&S Focus Groups, and campus stakeholders to prioritize and recommend DM priorities to the Director and various funding committees (AFMFA, Facility Planning Committee, Provost Initiatives, etc.) for consideration and acceptance. Integrate plan with other campus priorities for programmatic renewal and an annual capital plan.
2. Establish metrics that measure the progress made in improving facilities. Maintain the record of improvements to be made. Track completed deficiencies. Condition Reports. Prepare reports summarizing results.
3. Work with Maintenance, Engineering, Utilities, academic departments and other stakeholders to prepare project scope to address deficiencies identified through the Facility Condition Assessment process.
4. Develop strategies for identifying, prioritizing and addressing the most critical work that meets the highest objectives of the campus teaching and research missions.
5. Disseminate deferred maintenance information to funding committees (AFMFA Oversight Committee, Campus Facilities Planning Committee, Library IT Committee), project planners, facility managers and design consultants to insure program objectives are met.
6. Assist Director of Capital Programs with the development of an annual capital plan to ensure systematic improvement of University facilities.
7. Manage requests from campus units for classroom improvements. Determine what maintenance items need to be addressed in classrooms. Independently manage allocated pool of campus funds by prioritizing the most critical repairs to address in those classrooms.
8. Provide oversight of targeted funds for General Assignment Classroom major maintenance and renovations, and for high visibility campus improvements. Review and assess physical condition, technology requirements and strategic composition of general assignment classrooms on campus and benchmark with peer institutions. Identify and propose improvements for general assignment classrooms and seek funding from appropriate sources for implementation.
9. Review construction project designs related to deferred maintenance items and update the condition assessment records.
10. Develop on-going facility condition audit procedures to determine improvement required.
11. Facilitate discussions with campus academic units and stakeholders on future directions for general assignment classroom improvement programs.
12. Supervise 1 – 2 full-time academic professional personnel and part-time students.


1. Bachelor’s degree in engineering, architecture, business or a related field.
2. Seven years’ experience working in a progressively more responsible administrative and supervisory position in an organization responsible for multiple institutional facilities, or for an architectural, engineering or facilities management firm serving institutional clientele, which included:-

  • Oversight of funding allocations
  • Preparing project scope
  • Prioritizing project needs-Maintain records of needs and completed improvements
  • Review and assess facility condition
  • Development of on-going facility condition audit procedures
  • Review construction project designs

3. Current registration as an Architect or Engineer in the State of Illinois.

Successful Candidates will have:

1. Familiarity with ADA Accessibility Guidelines and Illinois Accessibility code.
2. Familiarity with various Building Codes.
3. Familiarity with LEED rating system.
4. Moderate working skills and familiarity with AutoCAD and facilities management systems.
5. Knowledge of computer applications.
6. The ability and personality to work effectively with academic individuals and groups on a variety of issues.
7. Strong communication skills – both verbal and written.
8. The ability to handle numerous issues simultaneously and meet required and sometimes difficult deadlines.

Preferred Qualifications:

1. Master’s degree in engineering, architecture, business or a related field.
2. Work experience in a progressively more responsible administrative and supervisory position in a higher education facilities organization.
3. Experience benchmarking maintenance activities and programs are preferred, but not required.


This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after July 22, 2019. Salary is commensurate with experience.


Applications must be received by July 22, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

1. Submit the Staff Vacancy Application.
2. Submit the Voluntary Self-Identification of Disability forms.
3. You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information, you may contact Keri Frederick, 217-300-1575 or For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University’s commitment to diversity, please visit

Required Qualifications

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