Assistant Director, Facilities Development

Bellingham, WA

Posted: 9/10/19
Deadline: 10/4/19
Salary: $85,500 - $95,000 commensurate with experience, including an excellent benefits package.
Reference Number: 497311

About This Organization

Western Washington University

Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.

Job Duties

Under the direction of the Associate Director, FDCB, the Assistant Director supervises a team of eight employees who are responsible for managing the programming, planning, engineering, design, construction and acceptance of varied and complex, major and minor public works and in-house projects for Western. This position’s primary responsibility is the leadership and day-to-day support of the Project Management team, providing support and assistance to ensure successful project completion and ensuring collaboration between the Project Management and Project Services teams. This position also performs the duties of Project Manager on assigned projects, and supports continuous improvement by identifying, analyzing and implementing process improvements and best practices.

Position Duties/Responsibilities:

Supervise Project Management Team
•Supervise and support a staff of 8-10 construction and project professionals and handle all supervisory duties as required by University policies and procedures
•Provide leadership, direction and guidance to project managers, architects, and engineers
•Oversee the design and ongoing progress of public works projects supervised and coordinated by staff
•Conduct individual employee progress meetings (weekly or bi-weekly)
•Train and develop staff to ensure they maintain professional licensure requirements as needed
•Provide day-to-day support of team, including assistance with resolving issues and challenges
•Onboard new employees in a manner that effectively supports their success in the first year and beyond
•Provide regular and ongoing coaching of employees to ensure their continued professional development
•Identify performance issues and provide recommendations to Associate Director on how to support employee success
•Communicate regularly with Associate Director, ensuring they are apprised of progress and challenges
•Review all contracts and construction documents prior to issuance as a Quality Control point to ensure Industry Code and University compliance.
•Coordinate with Facilities Management to review and update University Standards for the built environment.
•Review workload and resource management to assign projects to the project managers, architects, and engineer.

Project Management
•Work with clients to establish and verify program needs and budgets, establish design criteria which most effectively fits within this context, prepare working drawings and project manuals;
•Provide technical advice and services to University departments concerning their current and future built-environment needs;
•Provide technical and program related direction and information to the University’s Facilities Management construction and maintenance crews;
•Conduct consultant selection process by issuing the advertisement for proposals, head a selection committee, facilitate consultant review and interview process, recommend consultant selection, negotiating fees, and preparing the consultant agreement;
•Oversee work of consultants and contractors retained by the University on assigned design and construction projects;
•Meet with and keep clients and project committees informed of project process;
•Present project status to the Board of Trustees;
•Review pay applications, workmanship, and project compliance of contractors;
•Work with budget authorities;
•Work with public agencies and groups for master planning, neighborhood plans, etc. on behalf of the University;
•Represent the University to Federal, State and local planning and regulatory agencies by preparing the proper documentation required, issue specific notices required, meet with representatives of these agencies as required, attend public hearings and/or meetings as required;
•Ensure design and construction compliance with International Building Code, Fire Codes, Americans with Disability Act (construction portion) and other codes and regulations;
•Work with other project team members.

Continuous Process Improvement
•Implement continuous improvement processes to capitalize on lessons learned and apply solutions to support the success of future projects
•Identify, analyze and determine improvements needed. Work with team to ensure modifications to existing processes are implemented and sustained

Required Qualifications

Required Qualifications •Registration in the State of Washington as a licensed architect or engineer or ability to obtain licensure within 6 months of start date and have a minimum of five years of professional experience in their field
•Highly motivated individual who demonstrates management and supervisorial experience with a professional staff which encourages team building, goal setting, self-motivation, delegation, and professional development
•Demonstrated experience in project management, contract management, and multiple project delivery methods
•Demonstrated experience working effectively in dynamic work environments where multi-tasking and prioritization of tasks are required to meet tight or pressured deadlines
•Ability to promote an equitable and inclusive work environment
•Strong skills in written, verbal and interpersonal communications
•Ability to manage time well and under pressure, and handle multiple projects and responsibilities simultaneously
•Ability to work collaboratively and effectively with employees at all levels of the organization and outside agencies
•Working knowledge of architecture, engineering, planning, construction and project management of public works and alternative public works projects
•General knowledge of project budgeting
•General knowledge of hazardous materials used in construction
•Ability to travel as necessary to conduct routine work duties
•Working knowledge of word processing, spreadsheets, relational databases, and page layout programs.

Preferred Qualifications •At least five years’ architectural and/or engineering project management experience related to a University/Institutional setting
•CAD proficiency
•LEED certified professional


$85,500 - $95,000 commensurate with experience, including an excellent benefits package.

Other Info

Required Application Materials

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. Also required is a separate statement (one page or less), describing your ability to promote an equitable and inclusive work environment.