Stony Brook, NY

Posted: 1/6/22
Deadline: 4/5/22
Salary: $100,000-$110,000 plus $3,026 location pay

About This Organization

Stony Brook University is one of America’s most dynamic public universities, a center of academic excellence and an internationally recognized research institution that is changing the world. After less than 60 years of existence, it is ranked among the top 100 universities in the nation and the top 40 public universities.

Job Duties

Brief Description of Duties:

The Architect will be directly responsible for providing architectural design services as a New York State Registered Architect in the form of developing working construction drawings and specifications for alterations to State and State Research Facilities.


Design and Construction Documents and Building Codes:

• Provide existing condition assessments and Budget Scope Reports and detailed evaluation of project requirements.

• Preparation of design and construction documents and coordination of the project design team, and other University departments such as Campus Operations and Maintenance, and Environmental Health and Safety, Directors of Laboratories, and Building Managers.

• Develop detailed architectural design and construction drawings which translate the required scope of work into working drawings. The working drawings shall include all required plans including: demolition plans, construction plans, reflected ceiling plans, door and finish schedules, hardware types, architectural details, cross sections, location plans, and dimensions of all elements of the structure to be modified.

• Writing bid specifications, which includes defining and specifying all materials and products required to complete the project and produce specifications for purchasing.

• Review their own design work to ensure they follow current NYS building codes and adhere to ADA design guideline requirements.

• Review completed work with supervisor to ensure technical accuracy and compliance to appropriate building codes and instructions.

• Incumbent may be asked to prepare project budget estimates for Scope Reports.

Perform data take offs for estimates required for Scope Reports.

• Incumbent must have the ability to sign and seal construction drawings as a New York State Licensed Registered Architect/Architect of Record.

Design Management:

• Manage multiple design projects concurrently. Preparation of project design schedules and prioritization of projects. Ensure that project information is kept current both in the department database as well as the project file.

• Work with other departments such as Campus Residence, and Campus Operation and Maintenance. This includes assisting with tracking the projects’ design development through construction.

• Report project status to Director of Design, Assistant Vice President for Campus Planning Design and Construction, or any other University department of managerial personnel when required.

• Create and update overall project schedules and/or Gantt charts accordingly.

• Attend project meetings and take detailed meeting notes as assigned.

• Coordinate with Engineers, and engineering system selections for successful project, including the structural, mechanical, and electrical engineers and/or designers.

• Provide Design Development Drawings, as required, to better define the project as the design moves forward.

• Prepare all documents for public bids including maintaining the project drawing set, including any sub-consultant drawings, and specifications for bidding purposes.

• Revise Project Scope Reports and final design due to changes in program or as design Development progresses and may changes may occur, and determine if the changes are within the Project Budget.

Pre-Design, Programming, and Verify Existing Conditions:

• Conduct field visits with clients and assist in developing a complete project scope of work.

• Communicate with clients as the design evolves for required information and provide project status.

• Develop detailed programming documentation to support the project design and budget.

• Perform field measurements and documentation as needed for pre-design and construction documents.

• Coordinate Engineers for selection of engineering systems.

• Develop Design Phase schedules, along with general overall project schedules.

Work with Outside Consultant on larger Capital Planning Projects:

• Attend project meetings as coordinated by the Consultant Architect or Engineer.

• Coordinate projects with other University Departments such as Campus Operations Management, Network Services, or University Education Departments.

• Report project status to Director of Design, Assistant Vice President or any other University Management personnel when required.

• Review design drawings and construction drawings and make review comments that support a successful completion of the project.

• Oversee projects during construction, maintain communications with Consultants, Project Managers and Construction staff when needed.

Construction Administration:

• Make architectural drafting calculations and check shop drawings for all work assigned.

• Review construction progress, and provide detailed progress reports, and progress photographs during the construction phase.

• Maintain project files during construction including field sketches, bulletins, field reports or memorandums, shop drawings, change notices, and project close out documents.

• Create Punch lists for contractor corrections for project closeout

Office and Design Standards:

• Perform reproduction of drawings for rehabilitation projects as assigned.

• Help develop Campus Standards, and CPDC CAD Standards on an on-going basis.

• Follow all policies and procedures established for the Architectural and Engineering Office with the Campus Planning, Design, and Construction Department.

• Help develop and maintain Green and Sustainable Design Practices.

• Help maintain the department plan room, including large format plotter, and help organize flat file archive drawers.

Additional Duties and Responsibilities as Assigned:

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver’s license within 30 days of acceptance of offer.

In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes “continuously require all personnel to be fully vaccinated against COVID-19,” Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later.

The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit

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Job Number: 2104702

Official Job Title: Associate Facilities Program Coordinator

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: Campus Planning, Design, and Construction

Schedule: Full-time

Shift: Day Shift

Shift Hours: 8:00am – 4:30pm

Appointment Type: Term

Salary Grade:SL4

To apply, visit

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Required Qualifications

Required Qualifications (as evidenced by an attached resume):

Bachelor’s Degree (foreign equivalent or higher). In lieu of degree, a combination of education and/or experience totaling four (4) years may be considered. New York State Registered Architect. Four (4) years directly related experience in Architectural Design and Construction Documents and/or a related field. Three (3) years of experience with Computer Aided systems, preferably AutoCAD 2021 or greater. Must have, keep and maintain the appropriate valid NYS Driver’s License and have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see “Special Notes”).

Preferred Qualifications (as evidenced by an attached resume):

Bachelor’s Degree (foreign equivalent or higher) in Architecture. Four (4) years of directly related design experience with an architectural design firm or Federal, State, or Local Municipality Facilities Design department. Experience with University/Higher Education and/or Science/Research related projects. Working knowledge of current NYS Building Codes and ADA design guidelines and requirements. Working knowledge of State University of New York and State University Construction Fund.


$100,000-$110,000 plus $3,026 location pay

Other Info

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