Academic Programs Specialist

Carson, CA

Posted: 10/11/19
Deadline: 10/23/19
Reference Number: 1656412

About This Organization

California State University, Dominguez Hills

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Job Duties

Under the general direction of the Dean of Undergraduate Studies and in collaboration with the Academic Program Office Lead Specialist, the incumbent oversees central curriculum activities (i.e., addition, modification, or deletion of courses and programs, monitoring progress through the curriculum and program review processes), provides administrative oversight to the university committees responsible for curricular review, updates and maintains databases and web pages related to the course catalogue, and is responsible for reviewing and editing of the University Catalog and serves as the assistant to the Dean of Undergraduate Studies. The incumbent also serves as the primary contact for Program Review.

Required Qualifications

– Knowledge of and ability to understand complex university and CSU system-wide curriculum polices, how to apply them and the ability to convey these policies to others.
– Thorough knowledge of office systems and ability to use a broad range of technology and software packages;
– Knowledge of SmartCatalog and Common Management System (PeopleSoft);
– Knowledge of modern office procedures, practices, methods, and records management;

– Exceptional problem-solving and organizational skills in order to develop procedures and administrative systems for filing, tracking, coordinating flow of information and documents;
– Excellent time-management skills: Experience working in a busy, high-traffic office with a wide range of people, handling multiple requests, prioritizing tasks, and meeting deadlines;
– Excellent written communication skills; thorough mastery of English grammar, punctuation, and spelling; clearly organized thought using proper sentence construction, punctuation, and grammar;
– Excellent verbal and interpersonal communication skills with faculty, staff, and students from multiple units in face-to-face one-to-one settings, in group settings, or via email or telephone regarding academic processes;
– Skill in using software applications to prepare spreadsheets, maintain databases;
– Skill in researching and analyzing problems;

– Ability to train others on new skills and procedures;
– Ability to multi-task and take on additional responsibilities as needed;
– Format and compose clear and concise correspondence and standard reports;
– Ability to proofread and edit documents;
– Ability to exercise sound judgment and independently handle and prioritize multiples work unit projects; – Handle effectively a broad range of interpersonal contacts, including those at a higher level and sensitive in nature;
– Ability to perform standard business math, such as calculating ratios and percentages
– Ability to identify errors and reasonable complicated problems contained within curricular proposals.
– Ability to recommend resolutions to problems and correction of errors to others.
– Ability to maintain a good working relationship with all levels of University personnel.

Experience and Education:
Required Education:
Bachelor’s degree from a four-year college or university.

Required Experience:
Three years of work experience in a progressively responsible office administrative position.