Annual Conference Local Host Committee Member

One key value of SCUP membership is connecting the planning community together on a global, national, and local level. This is where the role of the local host chair becomes vital to our community’s success.

The local host chair and committee support the conference committee in identifying optional campus tours that highlight local campuses and complements the educational program.


  • Participates as a full member of the Conference Planning Committee. The local host chair’s role is to work with SCUP staff to plan campus tours and recommend local attractions that may be of interest to attendees to enhance their conference experience.
  • Assembles and leads a committee of volunteers from local institutions and firms who are interested in planning for SCUP visitors in their city or region. This typically includes representatives from area institutions that would be willing to organize a tour of their campus, as well as corporate members who can help organize the tours with the institutional contacts.
  • The committee submits potential campus tours to SCUP for confirmation and for slotting on the official program. Identify a tour coordinator who will serve as the primary contact for all aspects of the tour. The tour coordinator will work with the local host committee to determine areas of interest on campus, coordinate all campus logistics, such as; arranging to have buildings open, checking to see if security will need to be provided, if a construction site securing permission to be there and obtaining hard hats if necessary, coordinating with campus and corporate colleagues on the content of the tour; oversee the tour logistics on the campus, and draft a tour description for promotion and program.  SCUP staff will work closely with the tour coordinators to coordinate the logistics of the tour, and are responsible for contracting and securing any outside vendors for catering and transportation that may be necessary.
  • Review post-conference special event/tour feedback and participation totals, and share recommendations with subsequent conference’s local host chair.

Training: Limited Training by Staff

Membership Required: yes

Minimum Qualification:   The annual conference local host chair must be a member-in-good-standing (dues paid), have excellent project management and organizational skills, and be able to work in an online environment.

Time Commitment: 1-5 Hours Month

Travel Requirements: none

Term of Service: One Year

Be sure to visit the SCUP’s Annual Conference Committee page to learn more about the responsibilities and the conference.

Please note that SCUP appreciates our volunteers greatly, but cannot offer complimentary conference registrations for your participation. All board and committee volunteers pay for their conference registration.