Disaster Relief:
How Do You Prepare for the Unknown?

Monday, October 23, 2006, 8:30 am–9:30 am
Roundtable
(CC-02) The Role of Campus Facilities in Regional Disaster Response Activities
Presenters: Christiane Groth, Risk Analyst, United Educators
When disaster strikes, university facilities, including arenas, dining areas, and large meeting areas, are often sought out by first responders to support disaster relief activities. Very few universities, however, are prepared to meet the needs of victims and first responders seeking access to campus facilities. Learn how better partnerships with emergency management and first response agencies, contracts, and personnel training can help your campus be prepared for a regional disaster while also protecting your facilities infrastructure.

Monday, October 23, 2006, 8:30 am–9:30 am
Case Study
(CC-03) Finding Opportunity in The Aftermath of Disaster: Lessons Learned at Mississippi University for Women
Presenters: Daniel R. Kenney, Principal & Director/Institutional Planning, Sasaki Associates Inc; Nora Miller, Vice President/Finance & Administration, Mississippi University for Women; Philip Perlin, Associate Planner, Sasaki Associates Inc
Mississippi University for Women (MUW) was struck by a tornado in November 2002. The tornado damaged 26 of the University's 60 buildings, four beyond repair, and destroyed significant areas of the campus landscape. FEMA assessed damages to the campus at over $17 million. While the impact of the tornado was traumatic, MUW was able to leverage the disaster to advance many of its institutional and campus revitalization goals. This presentation will focus on finding opportunity after disaster strikes with a case study of MUW's recent experience..

Monday, October 23, 2006, 9:45 am–10:45 am
Case Study
(CC-04) The Dollars and Sense of Managing Deferred Maintenance
Presenters: Katharine Mace Learned, President, Learned 1 LLC; Peter D. Zuraw, Assistant Vice President/Management & Planning, Wellesley College
Impending disaster or viable risk management: how do you define deferred maintenance? In this session we will explore the root causes of deferred maintenance and discuss the decisions that lead to its accumulation or its eradication. We will explore its impact on short-term planning to avert campus interruptions caused by faulty buildings and systems, and long-range planning to enhance the overall value of the facilities endowment. The true costs (past, present, and future) of deferred maintenance will be explored; their impact on campus planning and the viability of our institutions will be discussed.

Monday, October 23, 2006, 9:45 am–10:45 am
Panel Discussion
(CC-05) New Disaster Planning: From Katrina to Pandemic Influenza
Presenters: Karol V. Mason, Partner, Alston & Bird LLP; Lawrence Ponoroff, Dean, Tulane University; Peter A. Reinhardt, Director, University of North Carolina
Hurricane Katrina redefined disaster preparedness and demonstrated to educational institutions the need for preparedness and business continuity plans that adequately address three key phases of a crisis: survival, recovery, and renewal. Learn from officials at Tulane University and the University of North Carolina at Chapel Hill how incorporating the three phases not only creates a process for preparing for the unknown, whether it's hurricanes, pandemic influenza, or bioterrorism, but also allows for improved response and mitigates disruption to business continuity.

Monday, October 23, 2006, 9:45 am–10:45 am
Panel Discussion
(CC-06) Lessons Learned in Hurricane Alley: Making a Disaster Plan Work
Presenters: Betsy Bowers, Associate Vice President/Internal Auditing, University of West Florida; Sandra M. Flake, Provost, University of West Florida; Deborah L Ford, Vice President/Student Affairs, University of West Florida
The University of West Florida sustained severe damage (approximately $15 million) in Hurricane Ivan. This presentation will describe the successes and failures of the continuity of operations plan and how the campus was returned to operation in three weeks. Special emphasis will be placed on the triage process for setting recovery priorities on classrooms and residence halls, successful creation of cross-divisional recovery teams, and steps taken to handle financial implications of the damage and closure..

Monday, October 23, 2006, 11:00 am–Noon
Case Study
(CC-07) Surviving the Creation of an Advanced Instructional Technology Classroom
Presenters: Watson Harris, Director/Academic Technology Planning & Projects ADA Campus Coordinator, Middle Tennessee State University
Designing classrooms for multiple instructional technologies can be a survival challenge, especially if the technologies have been recently introduced. This presentation discusses the new advanced technologies classroom at Middle Tennessee State University. Topics include the classroom configuration for electronic collaboration, podcasting, and serious games, and the use of multiple LCD projectors, Thunder, tablet PCs, iPods, and Smartboards to support these instructional methods. A virtual tour of the classroom features and a handout of the design specifications will be provided.

Monday, October 23, 2006, 11:00 am–Noon
(CC-08) Coastal Marine Laboratories Must Endure Nature's Forces
Presenters: Keith Bailey, Principal/Science & Technology, HDR Architecture, Inc
Coastal sites present unique design challenges against severe storm damage for marine science laboratories. Ten case studies, discussed by architect and university scientist, address site planning, facility programming, building design, and construction issues. Some issues of coastal-site factors that will be discussed include; storm surge design and planning, types of weather monitoring stations, coastline erosion, difficult geotechnical issues, saltwater corrosion-resistant design, seawater life-support plans and systems to sustain tank farms and aquaria rooms, and dock facilities and boat storage facilities.

Monday, October 23, 2006, 11:00 am–Noon
Case Study
(CC-09) Riders of the Storms: Preparing, Waiting, and Recovering
Presenters: James B. Crosby, Director/Public Safety & Security, Spring Hill College; Charmane P. May, Executive Vice President, Spring Hill College
The college had performed all the preparations it possibly could for the impending hurricane. The Hurricane Committee had met often in the days leading up the storm. The chapel windows were boarded, everything that could fly was stowed away; additional generators had been rented, cleanup crews had been scheduled; a hurricane hotline had been activated; students that were leaving were gone. Now the wait began. Hurricanes are the natural disasters the Gulf coast residents must face on a yearly basis. Thus it is imperative that colleges and universities who are entrusted with the care of its residential students must not only prepare for these storms, but also provide a safe haven during the storm and execute an effective recovery plan afterwards. This session will provide highlights of such a plan combined with case studies of the recent hurricanes Ivan and Katrina—-examining all aspects of preparing, waiting, and recovering as well as lessons learned.

Monday, October 23, 2006, 2:15 pm–3:15 pm
Demonstration
(CC-10) Portable Bridge
Presenters: Maqsood Ahmed, Adjuct Professor, State University of New York, Buffalo
One of the common scenes immediately after a disaster is the loss of bridges—loss of access to help the victims. Pictures in the recent earth-quake disasters showing helicopters carrying the wounded—piled one on top of the other—is an indication of a shortage of aircraft dedicated for disaster relief work. The intent of developing the lightweight transportable bridge is to provide emergency access for relief workers and medical teams to recover the wounded in a timely fashion and minimize the loss of lives..

Monday, October 23, 2006, 2:15 pm–3:15 pm
Demonstration
(CC-11) Continuity of Education: Preventing Future Failures of Imagination
Presenters: Kimberley Klein, Senior Associate, Booz Allen Hamilton; Bridger McGaw, Associate, Booz Allen Hamilton
The September 11th attacks were called a "failure of imagination" and the response to Hurricane Katrina labeled a "failure of initiative." Drawing upon proven alternative analysis methodologies, called "Red Cells," from within the homeland security, defense, and intelligence community, participants will learn how to capture new outside-the-box insights on current crisis planning processes and leverage their university's unique catalytic assets to explore blind spots in emergency preparations while also developing actionable insights to improve their crisis management.

Monday, October 23, 2006, 2:15 pm–3:15 pm
Panel Discussion
(CC-12) Black & Blue? Managing the Aftermath of Mold, Floods, and More
Presenters: Nancy Bayly, Associate Director, Emory University; George Caras, Project Manager, Disaster Services Inc.; Mary Romestant, Facilities Management Liaison/Residence Life & Housing, Emory University
From flooded office buildings and mold in residence halls, to the classroom shortage struggles due to renovating entire buildings—all create chaos on campus. We will discuss how to develop a relocation plan, handle damage control issues with faculty, students, and parents, safely renovate the spaces and maintain harmony. We'll share our experiences in dealing with the challenges resulting from the natural and man-made disasters. Participants will be encouraged to interact and share their experiences.

Monday, October 23, 2006, 3:30 pm–4:30 pm
Case Study
(CC-13) Preparing and Delivering a Green Solution—Goizueta Business School
Presenters: Lily Del C. Berrios, Principal, Sizemore Group; Laura Case, Project Manager, Emory University; Joanna Green, Director of Finance and Administration, Emory University
Emory University has embraced strategies that create a better environment, conserve energy, and prepare for what may be inevitable: a shortage of resources. The Goizueta Business School, a 90,000 gross square foot addition to an existing facility serves as a case study for both campus wide and building specific strategies that promote sustainability. This session will present the benefits and illustrate how green solutions help institutions be prepared to conserve our environment and create a spirit of stewardship in the users.

Monday, October 23, 2006, 3:30 pm–4:30 pm
Panel Discussion
(CC-14) Disaster Planning and Recovery: Houston We Have a Problem
Presenters: Susan Lipka, Executive Director/Capital Planning & Management, The University of Texas M.D. Anderson Cancer Center; Paul H. Sanders, Senior Planner, Broaddus & Associates; Douglas P. Tomlinson, Assistant Vice President, Facilities Engineering and Planning, Rice University
In Houston, the most damage to colleges, universities, and health-research facilities is caused by wind and stormwater from thunderstorms, tropical disturbances, and hurricanes, like Rita. While no two campuses are the same and their facilities unique, the principles for an Emergency Management Plan (EMP) are similar. All EMP's must start with planning, continue with preparation and implementation phases, and conclude with recovery and resumption of the business plan. Learn why the EMP's at U.T. M.D. Anderson Cancer Center within the Texas Medical Center and the adjacent Rice University work. How prepared is your campus to handle an emergency?

Monday, October 23, 2006, 3:30 pm–4:30 pm
Case Study
(CC-15) Preparing for and Managing After a Hurricane: A University's Perspective
Presenters: Sylvia Berenguer, Director/ Academic Space, Florida International University; Jose A. Rodriguez, Assistant Director, Florida International University
Based on actual experience with back-to-back hurricanes during the 2005 season at Florida International University, this session will focus on lessons learned during these events. Though the storms were only classified as Category 1 and 2, the frequency created unique challenges. Presenters will retrace steps taken by the university from physical preparation, documentation of pre- and post-event conditions, documentation and management of claims, personnel management issues, university's role as a shelter, formation of an Emergency Management Group and the need to function as a comprehensive multidisciplinary management team.

Tuesday, October 24, 2006, 8:30 am–9:30 am
Panel Discussion
(CC-16) Planning for the Best—Green Strategies at Oxford
Presenters: Lily Del C. Berrios, Principal, Sizemore Group; Myra Frady, Dean–Resource Planning and Chief Financial Officer, Oxford College; John Wegner, Faculty Lecturer, Emory University
Integrating 'green' elements into the planning process is becoming a common topic. Taking the time to codify this process can yield great results: identify solutions for short and long term consideration, create a spirit of awareness through the campus community, and bring together three key areas of planning: the physical, fiscal, and programmatic. The presenters in this session will discuss the elements, process and strategies considered when a 'sustainable land use framework' is used as part of Oxford's planning process.

Tuesday, October 24, 2006, 8:30 am–9:30 am
Case Study
(CC-17) A Partnership for Public Health Research and Community Development
Presenters: Steve Clepper, Architect, Jacobs; Joel E. Putterman, Principal, Jacobs
A strong public health infrastructure is needed in Palm Beach County to meet public health challenges in preventing and containing existing, emerging, re-emerging and antibiotic-resistant infectious diseases. Attendees will learn about the overall planning process applied to this campus planning and community planning effort, which was one of collaboration between state, local, town and private interests. The involvement of surrounding area residents gave great value and validity to the overall planning and decision making process. What began as a somewhat hostile environment of townspeople feeling they should have total control of the land that the state had neglected over the years, ended in a truly win-win for everyone in the creation of the Institute for Public Health, being able to provide health services and education and research space, with the potential for positive spin off of incubator related clean industry for the Town. A truly collaborative decision making process was reinforced and illustrative of a true shared authorship in the overall planning process and development of the plan.

Tuesday, October 24, 2006, 8:30 am–9:30 am
Case Study
(CC-18) Recovering, Improving, and Growing: Lessons from Georgia's Campus Master Plans
Presenters: Linda Eastley, Principal, Sasaki Associates Inc; Richard F. Galehouse, Principal, Sasaki Associates, Inc.; Alan S. Travis, Director/Planning, University System of Georgia Office
In 1993, Albany State University was flooded by Hurricane Andrew, prompting the need for a master plan identifying campus expansion potential outside of its floodplain. This comprehensive master plan highlighted a need for all 34 University System of Georgia universities and colleges to undergo master-planning initiatives addressing future growth and development. With significant projected population growth in Georgia, this overall master-planning process ensures and maintains safety, quality, and stability on all USG campuses and assesses more than just expanding demographics. This session reflects on the University System of Georgia's methodology for preventing crises due to unprepared-for growth and expansion and outlines endeavors meant to avoid flood-prone and environmentally contaminated land.

Tuesday, October 24, 2006, 9:45 am–10:45 am
Panel Discussion
(CC-19) Preparing for the Unthinkable: Disaster Preparedness, Response Mitigation, and Recovery
Presenters: Michael Ralph, Assistant Vice President/Planning, Research, Academic & Student Affairs, Southern University System
Would your institution be adequately prepared to respond to an emergency like the disastrous hurricanes of 2005? How would you continue providing services? Was your disaster preparation plan shaped by information from a hazard risk assessment and insurance risk assessment of your institution? Even the most thorough emergency plans are constantly refined—shaped by new observations, growing reliance on technology, and a greater interdependence between the institution and the surrounding community. Presenters will discuss their observations of the devastation, the impact on the campus from the community after the disaster, the rebuilding of their campuses, and the lessons and recommendations they have for your institution.

Tuesday, October 24, 2006, 9:45 am–10:45 am
Panel Discussion
(CC-20) Dealing With the Unknown Through Flexibility in Planning
Presenters: Mark G Byrd, Senior Project Architect, ISES Corporation; Roger Reich, Associate Vice President, ISES Corporation; Michael R. Renfrow, Assistant Vice President/Campus Planning & Facilities, University of West Georgia
The answer to "How do you prepare for the unknown?" could possibly be answered with one word—flexibility. You will never be able to address the unknown. However, you can develop a solid, practical plan that allows adjustments under extreme conditions. Recovery from an event, be it manmade or natural, is a bigger animal then you may think. Execution of recovery operations depends extensively on a reliable, practical, and practiced plan. The key to any viable plan is "flexibility". This presentation will develop avenues for success, internally and externally, through resources and coordination to assure a successful recovery in the most expedient timeframes with the best available plan.

Tuesday, October 24, 2006, 9:45 am–10:45 am
Case Study
(CC-21) The Disaster-Resistant University: Planning for Survivability
Presenters: Robert J. Emery, Assistant Vice President/Safety, University of Texas Health Science Center at Houston; Gerard B. Marchand, Manager/Facilities & Planning, University of Texas Health Science Center at Houston; Rives Taylor, Sustainable Task Force Leader, Gensler
In June 2001, tropical storm Allison deluged Houston, Texas with 38 inches of rain, causing $5 billion in damage—the most expensive US flood-related incident prior to Hurricane Katrina. This session tracks the three-year recovery of the flooded University of Texas Health Science Center and how it redesigned itself for better emergency preparedness. This session also examines the concept of incorporating passive survivability into campus facilities with sustainable design features. It also takes a futuristic view of the potential impact of devastating climate changes due to global warming.