Integrated Web Based Facility Management Systems

Archived Webcast

Format: CD
Original Broadcast: March 29, 2006
Running Time: 90 minutes

A robust, accurate, automated facility management system that ties your space, mapping, document and maintenance management systems with people and financial data can be a cost-saving opportunity for campuses in today's fiscal climate.

A web-based automated system can provide unlimited reporting about space utilization by department, by type, by functional use, and can be easily integrated with registration systems to track utilization of classrooms. Space being utilized today can be easily extracted for planning of new space. Work-order data can be integrated with graphic interfaces to CAD and GIS. With this type of automation, utilities or any lineal asset can be reported on in a graphical format, to facilitate quicker maintenance and repairs to facilities.

This presentation will give you a road map of the process used to develop a fully integrated web-based facility management system using the example at the University of Missouri at Columbia. The considerations they had in the development of their system could help inform your own deliberations as you consider pursuing this route for facility management—or if you already have one, it could give you ideas on how you can fully maximize the utilization of your own system.

This type of system uses quality data to reduce facilities costs and increase productivity while improving the facilities and administrative cost rate. This web-based deployment improves processes, and provides measurable savings when multiple systems are integrated to legacy campus systems for enhanced operational management.

Attention will be paid to the cost of operation before and after automation, and the cost savings. Also, screen shots, maps, reports etc., will be displayed as examples in each of the sections. You'll see graphically how all of these systems tie together via the web with slides on lessons learned as a result of this web deployed system. You'll walk away with data, explanations of the issues at hand, how these issues were solved through implementing these processes and systems, along with the numerous benefits, including the proven cost savings. You'll also take a guided tour of the MU space management site, and have the opportunity to ask questions during the broadcast.

Benefits of a Web-Based System:

Visit the University of Missouri's Space Planning and Management's web page at www.missouri.edu/~umcspace/main.htm.

Learning Outcomes Resulting From This Session:

Who Should Participate?

This program is designed for anyone who is considering building a web-based system for their managing their campus space—or those who are interested in enhancing the capability and functionality of the web-based space management system they now have. This includes facility space planners and directors, administrative services, physical plant, institutional researchers, and information technology.

To Order the CD From the Event

If you were unable to attend the live broadcast, you can purchase a CD from the program in SCUP's online store. The CD is an entire archive of the live 90-minute program, with the PowerPoint synced with the audio from the program, and the audience interaction.

Format: CD
Original Broadcast: March 29, 2006
Running Time: 90 minutes

Moderator:

Bruce Flye originated the Office of Campus Space Planning at East Carolina University (UNC) and is the institution's first director of campus space planning. His responsibilities include space planning, space management, and long-range planning. He also serves as a sub-consultant in higher education planning. From 1992–2002, Flye was university architect, where he was responsible for approximately one-quarter billion in design and/or construction and two campus master plans. He had an active role with the UNC system, working closely with their independent consultant in developing the 2000 North Carolina Higher Education Facilities Bond Bill, which passed at $3.1 billion dollars. Flye was an architect in private practice from 1976 to 1992, and has been a registered architect since 1982.

Webcast Presenter:

Scott Shader is the director of space planning and management at the University of Missouri at Columbia (MU), and has more than 15 years of facilities/space planning and archive management experience in higher education. Shader is responsible for the determination of space needs at MU. He also is the director of the MU Building and Infrastructure Archives, which is a collection of historical and current documents pertaining to all buildings at MU dating back to the mid 1800's. He has been nationally recognized for his planning and archive management efforts in higher education, and has presented at numerous conferences—most recently at the 2005 National Collegiate CAD Conference at Iowa State University; at the 2005 Tradeline New Management and Operations for Technically Complex Facilities Conference; and at the 2005 CAPPA Conference for Physical Plant Administrators. Shader was awarded the 2005 Osmund Overby Award for Historic Preservation and has recently been selected to receive the 2006 Dean's Distinguished Service Award for his planning efforts at MU. He also has recently been named the director for the National Collegiate Facilities Management Technology Conference, which will be held on the University of Missouri—Columbia campus in August 2006.

AIA Members and Continuing Education Opportunity

SCUP is a registered provider of continuing education units for the American Institute of Architects (AIA). If you are eligible to earn continuing education units from AIA, sign the AIA report form that will be sent to each listening site in advance of the program, and fax it back to the SCUP office. SCUP will submit completed session forms to AIA for you. This webcast offers 1.5 hours of continuing education units. Anyone attending the broadcast may request a certificate as a record of his or her attendance.

Webcast questions? Please contact:

Corrie Migneco
corrie.migneco@scup.org
Professional Development Assistant
Society for College and University Planning
339 East Liberty Street, Suite #300
Ann Arbor, MI 48104
734.998.6690