S O C I E T Y   F O R   C O L L E G E   A N D   U N I V E R S I T Y   P L A N N I N G      

Dates: Sunday, January 19 and Monday, January 20, 2003
Target Audience: This workshop will give the novice and practiced planner a comprehensive understanding of the principles of space management planning, and an opportunity to discuss questions and issues from your own institution or organization.

Outcomes:

This intense workshop is devoted exclusively to the exploration of the broad issues and concepts of space management on the college campus. It is designed for individuals who are either new to the field or who have space management experience and want a more solid grounding in the area. Participants will learn sound principles of space management planning and exchange ideas and experiences with their colleagues. Faculty will assist participants through team exercises, in researching and solving assigned case studies by integrating and applying the fundamentals of space management. Solutions are shared with the group.

The faculty emphasizes a comprehensive approach to space management to appropriately respond to the changing needs, financial resources, and political realities of the institution. Participants will take home a resource-filled workbook, Program of Requirements Guidelines, and Space Planning Guidelines.

Preliminary Agenda

Saturday, January 18
2:00 PM-5:00 PM Pick up workshop registration packets
5:30 PM-6:30 PM Welcome Reception

Sunday, January 19
8:30 AM-5:00 PM (with some case study work in the evening)
Continental breakfast and lunch provided

Developing and Implementing a Space Management Plan

• Participants gain an understanding of the skills necessary to manage space and to achieve a cooperative and integrated involvement from all members of their campuses in the pursuit of effective and efficient use of space.

• Learn about the essential elements of a space inventory system, the criteria for designing the space inventory to serve multiple institutional purposes, and the mechanics of creating and maintaining an inventory of campus space.
• Build your understanding of space management terminology used throughout the higher education system.

• Review the role of utilization within the space management plan and the value to the organization of examining use and utilization for various types of space.
• Review studies based on the space inventory, enrollment data, department staff, and activities using standards and guidelines.
• Analyze the use of a room based on the concepts learned about space inventory, space standards/guidelines, and considerations of enrollment data and institutional goals.

• Discuss approaches to developing guidelines, the difference between space guidelines and standards, and the appropriateness of their use.

• Participants break into teams to discuss their case and begin to solve an actual space management problem, integrating and applying the fundamentals learned in the workshop.

Space Management

• Review processes, organization staffing, and implement the tools to administer a sound space management plan at your institution.
• Combine the analytical tools you've learned with human relations and political reality to create a systematic approach to manage space at a college or university.
• Space management is a comprehensive process that can produce the desired results with the proper time, thought, and effort.

• An opportunity to ask questions and share experiences with the faculty and other workshop participants.

Case Study Team Preparation and Presentations
Workshop Wrap-up

"The best part is that this workshop was reality-based; I had a real opportunity to share and learn from others.

Donald Flack, Senior Planner
Minnesota State Colleges and Universities

Workshop Faculty

Clinton N. Hewitt—Professor in the College of Architecture and Landscape Architecture at the University of Minnesota, and former associate vice president for master planning. Initiated the development of the Minnesota Facilities Model and the creation of the first computerized inventory of campus space. Recipient of SCUP's "Founder's Award" and a past president of SCUP. Author of numerous articles on space planning and frequent presenter at various international conferences.

O. Robert Simha—Director emeritus of planning for the Massachusetts Institute of Technology. Chairman of the Advisory Committee on the NSF Survey of Scientific and Engineering Research facilities, and content team member of the SCUP Campus Facilities Inventory. Consultant to international organizations and private foundations concerned with the planning and management of higher education. Past president of SCUP and international lecturer on institutional planning and development.

William R. Tibbs—Architect, planner, and senior consultant for OFMS, Inc. Former owner and principal of Tibbs Associates. Specializes in the evaluation of a client's procedures and organizational structures and provides planning, process management, space management and other decision support services. He served for 13 years as a planner and staff architect at the Massachusetts Institute of Technology. Previously chaired SCUP's Facilities Academy, and currently serves on the Board of Directors as North Atlantic Regional Representative.

Elizabeth Anderson—Manager of space management and space information systems at Yale University. Former director of space management in the Office of Campus Planning & Space Management at the University of Massachusetts Amherst. Involved in the original creation and use of a computerized space needs assessment model for the University, where she received the "Chancellor's Citation Award for Outstanding Service." An active SCUP member and presenter at SCUP and other national facilities conferences.

All four faculty members were awarded the 2000 SCUP Distinguished Service Award for their development and leadership of this workshop.