Conference Proceedings

The presenter slide shows and/or conference handouts available on this page are provided solely for the personal, educational use of conference attendees, and does not constitute publication of said slide shows/handouts.

Roundtable
(CC-02) The Role of Campus Facilities in Regional Disaster Response Activities
Presenters: Christiane Groth, Risk Analyst, United Educators
When disaster strikes, university facilities, including arenas, dining areas, and large meeting areas, are often sought out by first responders to support disaster relief activities. Very few universities, however, are prepared to meet the needs of victims and first responders seeking access to campus facilities. Learn how better partnerships with emergency management and first response agencies, contracts, and personnel training can help your campus be prepared for a regional disaster while also protecting your facilities infrastructure.

Case Study
(CC-04) The Dollars and Sense of Managing Deferred Maintenance
Presenters: Katharine Mace Learned, President, Learned 1 LLC; Peter D. Zuraw, Assistant Vice President/Management & Planning, Wellesley College
Impending disaster or viable risk management: how do you define deferred maintenance? In this session we will explore the root causes of deferred maintenance and discuss the decisions that lead to its accumulation or its eradication. We will explore its impact on short-term planning to avert campus interruptions caused by faulty buildings and systems, and long-range planning to enhance the overall value of the facilities endowment. The true costs (past, present, and future) of deferred maintenance will be explored; their impact on campus planning and the viability of our institutions will be discussed.

Panel Discussion
(CC-05) New Disaster Planning: From Katrina to Pandemic Influenza
Presenters: Karol V. Mason, Partner, Alston & Bird LLP; Lawrence Ponoroff, Dean, Tulane University; Peter A. Reinhardt, Director, University of North Carolina
Hurricane Katrina redefined disaster preparedness and demonstrated to educational institutions the need for preparedness and business continuity plans that adequately address three key phases of a crisis: survival, recovery, and renewal. Learn from officials at Tulane University and the University of North Carolina at Chapel Hill how incorporating the three phases not only creates a process for preparing for the unknown, whether it's hurricanes, pandemic influenza, or bioterrorism, but also allows for improved response and mitigates disruption to business continuity.

Panel Discussion
(CC-06) Lessons Learned in Hurricane Alley: Making a Disaster Plan Work
Presenters: Betsy Bowers, Associate Vice President/Internal Auditing, University of West Florida; Sandra M. Flake, Provost, University of West Florida; Deborah L Ford, Vice President/Student Affairs, University of West Florida
The University of West Florida sustained severe damage (approximately $15 million) in Hurricane Ivan. This presentation will describe the successes and failures of the continuity of operations plan and how the campus was returned to operation in three weeks. Special emphasis will be placed on the triage process for setting recovery priorities on classrooms and residence halls, successful creation of cross-divisional recovery teams, and steps taken to handle financial implications of the damage and closure..

Case Study
(CC-13) Preparing and Delivering a Green Solution—Goizueta Business School
Presenters: Lily Del C. Berrios, Principal, Sizemore Group; Laura Case, Project Manager, Emory University; Joanna Green, Director of Finance and Administration, Emory University
Emory University has embraced strategies that create a better environment, conserve energy, and prepare for what may be inevitable: a shortage of resources. The Goizueta Business School, a 90,000 gross square foot addition to an existing facility serves as a case study for both campus wide and building specific strategies that promote sustainability. This session will present the benefits and illustrate how green solutions help institutions be prepared to conserve our environment and create a spirit of stewardship in the users.

Panel Discussion
(CC-14) Disaster Planning and Recovery: Houston We Have a Problem
Presenters: Susan Lipka, Executive Director/Capital Planning & Management, The University of Texas M.D. Anderson Cancer Center; Paul H. Sanders, Senior Planner, Broaddus & Associates; Douglas P. Tomlinson, Assistant Vice President, Facilities Engineering and Planning, Rice University
In Houston, the most damage to colleges, universities, and health-research facilities is caused by wind and stormwater from thunderstorms, tropical disturbances, and hurricanes, like Rita. While no two campuses are the same and their facilities unique, the principles for an Emergency Management Plan (EMP) are similar. All EMP's must start with planning, continue with preparation and implementation phases, and conclude with recovery and resumption of the business plan. Learn why the EMP's at U.T. M.D. Anderson Cancer Center within the Texas Medical Center and the adjacent Rice University work. How prepared is your campus to handle an emergency?

Case Study
(CC-15) Preparing for and Managing After a Hurricane: A University's Perspective
Presenters: Sylvia Berenguer, Director/ Academic Space, Florida International University; Jose A. Rodriguez, Assistant Director, Florida International University
Based on actual experience with back-to-back hurricanes during the 2005 season at Florida International University, this session will focus on lessons learned during these events. Though the storms were only classified as Category 1 and 2, the frequency created unique challenges. Presenters will retrace steps taken by the university from physical preparation, documentation of pre- and post-event conditions, documentation and management of claims, personnel management issues, university's role as a shelter, formation of an Emergency Management Group and the need to function as a comprehensive multidisciplinary management team.

Panel Discussion
(CC-16) Planning for the Best—Green Strategies at Oxford
Presenters: Lily Del C. Berrios, Principal, Sizemore Group; Myra Frady, Dean–Resource Planning and Chief Financial Officer, Oxford College; John Wegner, Faculty Lecturer, Emory University
Integrating 'green' elements into the planning process is becoming a common topic. Taking the time to codify this process can yield great results: identify solutions for short and long term consideration, create a spirit of awareness through the campus community, and bring together three key areas of planning: the physical, fiscal, and programmatic. The presenters in this session will discuss the elements, process and strategies considered when a 'sustainable land use framework' is used as part of Oxford's planning process.

Panel Discussion
(CC-20) Dealing With the Unknown Through Flexibility in Planning
Presenters: Mark G Byrd, Senior Project Architect, ISES Corporation; Roger Reich, Associate Vice President, ISES Corporation; Michael R. Renfrow, Assistant Vice President/Campus Planning & Facilities, University of West Georgia
The answer to "How do you prepare for the unknown?" could possibly be answered with one word—flexibility. You will never be able to address the unknown. However, you can develop a solid, practical plan that allows adjustments under extreme conditions. Recovery from an event, be it manmade or natural, is a bigger animal then you may think. Execution of recovery operations depends extensively on a reliable, practical, and practiced plan. The key to any viable plan is "flexibility". This presentation will develop avenues for success, internally and externally, through resources and coordination to assure a successful recovery in the most expedient timeframes with the best available plan.

Case Study
(CC-21) The Disaster-Resistant University: Planning for Survivability
Presenters: Robert J. Emery, Assistant Vice President/Safety, University of Texas Health Science Center at Houston; Gerard B. Marchand, Manager/Facilities & Planning, University of Texas Health Science Center at Houston; Rives Taylor, Sustainable Task Force Leader, Gensler
In June 2001, tropical storm Allison deluged Houston, Texas with 38 inches of rain, causing $5 billion in damage—the most expensive US flood-related incident prior to Hurricane Katrina. This session tracks the three-year recovery of the flooded University of Texas Health Science Center and how it redesigned itself for better emergency preparedness. This session also examines the concept of incorporating passive survivability into campus facilities with sustainable design features. It also takes a futuristic view of the potential impact of devastating climate changes due to global warming.