SCUP-48 Concurrent Session Call for Proposals

Concurrent sessions—exchange planning strategies, knowledge, and solutions.

Concurrent sessions are the major means for sharing knowledge and best practices.  Concurrent sessions will be offered on Monday, July 29, and Tuesday, July 30, 2013. A variation of concurrent sessions, called "Ideas to Action," will also be held on Wednesday, July 31. Read more about this submission option.  

We seek proposals for interactive sessions:

• 60 minutes with a three-presenter maximum, or
• 90 minutes with a five-presenter maximum.

Presenter Registration
All concurrent session presenters must agree to register and pay the registration fee for either a one-day or full conference registration.

Concurrent Session Proposal Guidelines and Submission Requirements

Note: Below are the exact questions we ask you on the online proposal form. Read them now and start preparing your proposal.

Proposals must be submitted online through SCUP's website. You will be asked to respond to the following items. Prepare well-developed and thorough responses to optimize the scoring of your proposal. Reference the examples we have provided you for learning outcomes and outlines. Below are the exact questions from the proposal form. Please use them to prepare your responses.

1.  Presentation Title: Accurately reflect the learning focus of your session (10-word maximum). Create a title that makes the reader want to learn more about your session.

2.  Identification of All Presenters: Full contact information including name, title, address, telephone, fax, and email address.

3.  Biography: For each presenter, describe the relevance of her/his expertise to the presentation topic or related sessions in higher education planning, plus presenting experience (150-word maximum).

4.  Session Abstract: Concisely describe your presentation and what attendees will learn (80-word maximum). Note: This is the session description that SCUP will publish.

5.  Requested Length of Session:

• 60 minutes
• 90 minutes

Why 90 Minutes?: If you request 90 minutes, why do you need a longer session? Examples: Panel discussions, debates, role-playing, group activities.

6.  Application-focused Learning Outcomes: Specifically describe four (4) learning outcomes that describe how participants can use the content from your session, or what they will be able to know or do as a result of attending your session. The focus here is on what the learner will gain, not what you want to tell them. Note: Your learning outcomes will be published with your session abstract; attendees evaluate your presentation by how well learning outcomes were met.

RESOURCE: Important: How to write great learning outcomes (and meet submission requirements).

7.  Session Organization and Content: Clearly identify the topic, presenter, and timeframe for each segment. IMPORTANT: include the times you have set aside for active learning and participant interaction (Q&A, exercises, roundtable discussion, etc.).

RESOURCE: See examples of outlines in proposal samples below.

8.  Instructional Method: Which interactive methods will you use to best enhance active participant learning in your session? NOTE: We encourage highly interactive sessions that go beyond Q&A. How will your session offer a unique and engaging learning experience?

• Roundtable discussion
• Small group exchange
• Clicker systems (not provide by SCUP)
• Exercises
• Role-playing
• Panel discussions
• Hands-on case studies
• Virtual presentation (presenters are remote)
• Other: please describe

9.  Session Materials: List the materials that you will make available to attendees online.

10.  Key Terms: Choose 3 key terms that categorize your session. Note: A list will be provided on the online proposal form.

11.  Room Set: What type of room set would you prefer to best enhance participant learning in your session? Note: We try to provide preferred room sets, but cannot guarantee them.

• Round Tables
• Theater Style
• Presentation in the Round
• Other? (please specify)

12.  Audiovisual Requirements: Each room will have...

• 1 Data Projector
• 1 Screen
• 1 PC Computer
• 1 Lavalier (Lapel) Microphone
• 1 Podium
• 1 Podium Microphone

Additional equipment may be requested if required for the presentation. Additional equipment includes:

• Audio patch (for recordings that will play from your computer)
• Flipchart and markers
• Internet access
• Telephone access
• Additional screen, data projector, or lavalier microphone
• Other (please specify)

Use of Presentation Materials

Following the conference, presentation materials (such as PowerPoints) from each accepted concurrent session will be posted on the SCUP website for conference attendees and SCUP members to view and download as a PDF. By participating as a concurrent session presenter, you agree to provide SCUP with a digital copy of your presentation or a version we can post for your session’s proceedings.

How Proposals Are Reviewed 
Members spanning SCUP's planning academies—academic planning, resource and budget planning, facilities planning, and institutional direction—review concurrent proposals. Proposals are reviewed on your responses to the above criteria. Space availability, presenter mix, and presentation type may also be considered. You may also view the questions used to guide the proposal reviewers in evaluating and scoring proposals.

RESOURCE: Examples of accepted concurrent session proposals from previous years to guide you:

Sample #1

Sample #2

Sample #3

Confirmation of Receipt
SCUP sends out an automatic response to all presenters when a proposal is submitted and received. If you do not receive a notice of receipt within 30 minutes after you submit your proposal, your proposal was not received and you should contact SCUP's professional development staff at 734.764.2001 or 734.764.2008.

QUESTIONS?  Call 734.764.2001 or 734.764.2008, or email: sadie.wutka@scup.org or kathy.benton@scup.org.

The call is closed.

Thank you to everyone who submitted a proposal.

All proposal submitters will be notified of selection decisions in early November 2012.