Frequently Asked Questions 

Where will I present my session?
Who will be in my session’s audience?
How will my room be set?
How many people will be attending my session?
Can I promote my product, service, or book during my session?
Will my session be evaluated?
Will I receive a copy of my evaluations?
How are they used?

Where will I present my session?

All educational sessions will be held at the Oregon Convention Center. A free light rail system, about two blocks from the Hilton Hotel, will drop you off a block away from the Convention Center. Give yourself plenty of time to get to your session room, especially if you’re one of the morning presenters. We recommend that you depart your hotel for your session room at least 40 minutes before your session starts, so that you are relaxed—and get there before your audience. Signage in the lobby of the Hilton Hotel and Portland Marriott will direct you to the light rail system.

Your session’s specific room assignment in the convention center has been sent to presenters by email. Questions? Call 734.998.9907, or email Kate Hanson, kate.hanson@scup.org.

Who will be in my session’s audience?

Attendees at SCUP conferences include provosts, directors, principals, presidents, architects, institutional researchers, facility directors, finance and budget officers, and planners of all kinds from academic, architecture, and construction fields. Our conference also attracts attendees from municipal governments, non-profit groups, and other schools. Your abstract and stated learning outcomes will help determine who chooses to attend your session.

How will my room be set?

Rooms will either be set all theater, theater with round tables in the back, or all rounds. Sets are mixed to provide a variety of experiences, and to accommodate presenters who indicated early that they would prefer a particular kind of set. The Herman Miller room (107-109A) is a showcase room with mixed seating options including sofas, café tables, and classroom tables.

How many people will be attending my session?

Room sets range from about 100 people to 225 people. A session survey that we distributed earlier helped inform the room sizes assigned to each session. We do our best to assign adequate room space for each session, and must work within the space provided within the facility. If you know your room number, you can check your room set.

Can I promote my product, service, or book during my session?

Presenters are prohibited from making any type of commercial announcement in their presentation room. This is a requirement of SCUP and also of the various professional groups who allow us to extend continuing education to their members.

Even in the nine "Vendor Sessions," presenters are asked to focus on an exchange of knowledge and not on the vendor's background and capabilities.

For more information, please read the SCUP Culture Guidelines

Will my session be evaluated? Will I receive a copy of my evaluations? How are they used?

Your session’s convener will pass out and collect evaluation forms for your session. After the conference, they are compiled and every presenter in a session will receive a copy of them. Individual session evaluations are also shared with members of the conference planning committee. A cross-section of evaluations will be shared with academy reviewers, to determine whether the sessions initially selected were successful.