Saturday, July 19, 2008, 1:00 PM–4:30 PM
Beginning Space Management: Understanding the Key Indicators of Space Use
Presenters: Ira Fink, President, Ira Fink & Associates, Inc
Audience: Newcomers to college and university facility planning and space management.

A campus space management program should make two major contributions. First, the program should provide a detailed picture of the campus by describing the composition and size of the existing physical plant. Second, it should identify the facilities needed to accommodate future changes in enrollments and academic plans of the institution. This workshop will focus primarily on the nomenclature used to address academic space needs and the metrics and indicators of space use and utilization. You will learn about:

1. The basic nomenclature of space management

2. How to assess the nature and size of the existing physical plant

3. How to identify the distribution of rooms (spaces) by their type of use, size, and assignment

4. How to use the National Center for Education Statistics room database coding system

5. How to create and use a room-by-room space database

Workshop includes workbook and refreshments.
Cost: $185US

Sunday, July 20, 2008, 8:30 AM–Noon
Integrated Metrics for Instructional Spaces
Presenters: Watson Harris, Director/Academic Technology Planning & Projects ADA Campus Coordinator, Middle Tennessee State University; Lisa H. Macklin, Principal, Comprehensive Facilities Planning, Inc
Audience: Beginning and experienced architects, space planners, campus planners, administrators, registrars, and academic planners interested in understanding classroom use and scheduling, and understanding internal processes of higher education.

This workshop provides an integrated approach to analyzing instructional spaces to help you create effective learning environments. Instructional spaces are the smallest percent of the total square feet of campus space, yet they are of prime importance to students and faculty. An integrated approach to any space analysis is necessary because the data and responsibility for instructional spaces are shared among many departments. Moving the institution toward sharing the data and speaking a common language is a key. Measures such as time and station utilization are commonly known, but are sometimes viewed too simply. You will:

1. Learn how to dissect these measures to increase their value for decision-makers

2. Gain a comprehensive, collaborative learning experience, including group analysis and decision-making using institutional data and laptops

Workshop includes workbook, continental breakfast, and refreshments.

Cost: $185US

Monday, July 21, 2008, 1:15 PM–2:15 PM
Keywords: Miscl.Facilities/Shared /Various Types
Collaborative Facilities Strategies
Presenters: Bob MacKenzie, Manager/Plant Operations Support, State of Washington
Collaborative facilities management can be leveraged by public agencies and non-profit organizations on limited budgets to maximize scarce resources and to operate "champagne" facilities. Learn how public agencies, schools, colleges, utilities and municipalities are making great things happen in the northwest and Canada. Sharing and cooperation have been elevated to new heights, driven by fiscal constraints and the need to operate sustainable buildings. You'll learn how a core staff can facilitate, orchestrate, broker and respond to myriad requests for assistance from a "Consortium" of public facility managers. Discover how a general government agency has partnered with Washington State University to validate the concept of collaborative facilities management and saved its 125 members more than $31 million in the process!
TAGS: Partnerships; Space Management; Collaboration; Capital Planning

Monday, July 21, 2008, 1:15 PM–2:15 PM
Vendor Presentation
Growing Enrollments in a Fixed Amount of Space
Presenters: Patricia Kraigher, Systems Development Coordinator, University of British Columbia; Tom Shaver, Founder & Chief Executive Officer, Ad Astra Information Systems
Efficient use of space and resources is a necessity in higher education operations. Innovative institutions have implemented data-driven academic scheduling policies and academic capacity management strategies to effectively manage space while growing enrollments. Join us to learn how colleges and universities have improved space management on campuses with a fixed or shrinking amount of classroom space.
TAGS: Space Management; Performance Measures

Monday, July 21, 2008, 2:30 PM–4:00 PM
Keywords: Space Utilization/Programming /Utilities/Compliance
Space Charging: Insights From the Universities of Cape Town, Michigan, and Stanford
Presenters: Geoffrey Peter De Wet, Director, Physical Planning Unit, University of Cape Town; Margaret Dyer-Chamberlain, Senior Director/Capital Planning and Space Management, Stanford University; Phil Hanlon, Vice Provost, University of Michigan; Frances Mueller, Project Manager, Space Utilization Initiative, University of Michigan; Stephen Olson, Associate Director, Budget Planning, Stanford University
The University of Cape Town, the University of Michigan, and Stanford University are each developing space utilization tools and space charge systems. These strategies are designed to encourage efficient space use and to discourage the notion of space as a "free good." Tools developed by these universities (which span public, private and international), share similarities and differences. This "work in progress" presentation will compare and contrast the three university's tools, applying concepts and ideas to a range of institutional settings.
TAGS: Space Management; Budget Planning; Research Focused Institution;Research I

Tuesday, July 22, 2008, 10:30 AM–11:30 AM
Keywords: Learning Environments: Classrooms/Laboratories
Learning by Doing: The Use of Simulation Technology in High-Risk/High-Cost Learning Environments
Presenters: Roger Jaeckel, Director, Facilities Planning, California Maritime Academy; Steve Kreta, Academic Dean, The California Maritime Academy; Mark Nickerson, Vice President/Administration & Finance, California Maritime Academy
Simulation technology has achieved a level of sophistication that enables educational institutions to develop learning laboratories that were impossible to create until recently. The California Maritime Academy (CMA) conceived, designed, built and opened a Simulation Center this past year that allows its students to operate a variety of vessels, under virtually any condition, with a degree of realism that is startling. They are able to monitor simulated oil spills and manage multi-faceted crisis management scenarios as well. You will receive a brief history of the uses of simulation technology; the opportunities and challenges encountered in creating this world-class facility; and a virtual tour of the building and its labs.
TAGS: Student Learning; Sustainability; Crisis Management; Learning Space Design; Teaching Focused Institution

Tuesday, July 22, 2008, 10:30 AM–11:30 AM
Keywords: Project delivery models
Partners Separated by a Common Language
Presenters: William J. Flynn, Managing Director, National Council for Continuing Education & Training; Jeff Vredevoogd, Manager/Education Solutions Channel, Herman Miller
When developing new or renovated facilities, do college leaders effectively articulate their vision, specifications and requirements? Do architects and designers really hear and understand their clients? What goes wrong? Why does this process often prove unsatisfactory to all parties? This session will present the collective wisdom and experiences of college and university planners and leaders in implementing effective learning spaces. You'll participate in the problem solving exercises, and receive recources for facilities development and planning.
TAGS: Learning Space Design; Project Management

Tuesday, July 22, 2008, 1:00 PM–2:00 PM
Keywords: Space Utilization/Programming /Utilities/Compliance
Space Utilization—Not Just for Classrooms Anymore
Presenters: Robert Boes, Senior Systems Planner, Campus Planning & Design, Massachusetts Institute of Technology; Ann K. Newman, Senior Associate, Shepley Bulfinch Richardson and Abbott
When the pressure is on to increase space utilization, what part of the campus has the most potential for improvement? Classrooms are typically only three percent to five percent of campus space, whereas labs and offices comprise thenty-five percent to thirty-five percent of the campus and provide the most leverage to planners trying to meet space demand. This talk will provide a framework for analysis of existing occupancy conditions (including politics) and discuss various tools and remedies for any problems you may discover.
TAGS: Space Management; Research Focused Institution

Tuesday, July 22, 2008, 2:15 PM–3:15 PM
Keywords: Space Utilization/Programming /Utilities/Compliance
The Laboratory as Workplace: More Space Is Not Always the Answer
Presenters: June Hanley, Principal & Senior Planner, CUH2A; Robin Morris, Vice President, Research & Regents Professor, Psychology, Georgia State University
This session will offer practical advice on how university administrators and facilities officers can assess their science facilities. Additional square footage does not solve all space-related issues. This presentation will examine space in terms of capacity, and how to determine whether it is underutilized, at optimal capacity, or truly overcrowded. A comparison of space standards at various universities will offer a practical perspective on trends in science education and how these trends are translated into the physical workplace for both teachers and students.
TAGS: Space Management; Research; Performance Measures; Facility Design; Research Focused Institution

Tuesday, July 22, 2008, 3:30 PM–4:30 PM
Keywords: Space Utilization/Programming /Utilities/Compliance
Academic Schedule Planning to Meet Student Needs
Presenters: Keith Murray, Director, Space Management & Academic Scheduling, Purdue University Main Campus
This session will introduce an integrated approach to planning and scheduling classes at colleges and universities that can better meet student course needs and adapt to changing curricular requirements. This approach is based on many years of practical experience planning course needs at a major US university and collaborative research efforts on timetabling and student scheduling with several European universities. The session also seeks to explain some of the fundamental ways in which scheduling can influence both academic outcomes and the efficient use of instructional resources. Practical tools that have resulted from recent research in this area will be used to illustrate this process.
TAGS: International Planning; Students; Space Management; Space Utilization

Tuesday, July 22, 2008, 3:30 PM–4:30 PM
Keywords: Facilities Funding: Project Costs/Benchmarks/Development/Financing
BIM—Discover Enhanced Planning With Building Information Modeling
Presenters: Stuart A. Adler, Senior Project Manager, Emory University; Chirag Mistry, Lab Planner, HOK; Andrew C. Yantis, Senior Vice President, Holder Construction Company
This session will provide an overview of how Building Information Modeling (BIM) is being used to transform the way we collaborate to develop budgets, programs, planning, design and construction scenarios. Presenters will highlight the benefits from the BIM model created for the new Emory Psychology building. You'll see examples in 3D, 4D and 5D. The result is a new integrated process for planning, designing and building buildings: one that reshapes how we work together, integrates teams, and adds intelligence.
TAGS: Integrated Planning; Space Management; Facility Design; Research Focused Institution

Tuesday, July 22, 2008, 3:30 PM–4:30 PM
Keywords: Planning Systems/Data
From Data, to Information, to Knowledge: Connecting Institutional and Space Data for Integrated Strategic Planning
Presenters: Jennifer L. Dam, Campus Planner, University of Nebraska–Lincoln; William J. Nunez, Director/Institutional Research, Planning & Space Management, University of Nebraska–Lincoln; Ronald Roeber, Associate Vice Chancellor, Academic Affairs, University of Nebraska-Lincoln
This session reviews the many sources of institutional information available to decision makers and explains how information rarely evolves into usable knowledge. This is due in part to a lack of commonality and linkages between transactional and reporting systems.

The presenters will review an existing institutional data hierarchy that ties together student, financial, staffing, space, and other sources and will explain how this linkage enhanced a university operational Strategic Plan, particularly in the area of space management.
TAGS: Institutional Research; Integrated Planning; Space Management; Research Focused Institution

Tuesday, July 22, 2008, 3:30 PM–4:30 PM
Vendor Presentation
Master Planning and Accountability Through CollegeNET's X25
Presenters: Julia Noonan, Associate Vice President, Sales, CollegeNET, Inc
During this session participants will discover an accurate, yet thorough method of collecting data for their college's master planning process. CollegeNET, Inc. has developed a tool designed to work with Resource 25 that provides accurate reporting of building utilization, space needs of the campus and programmatic needs related to space. Using X25, learn how to provide accurate forecasting of space needs by program, by building and by campus.
TAGS: Performance Measurement; Space Management