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Expo: July 21–22, 2003

The Society for College and University Planning invites your organization to participate in the SCUP Expo to be held in conjunction with the Society's 38th Annual International Conference and Expo July 19–23, 2003 at the Hilton Fontainebleau Hotel in Miami Beach, Florida USA.

SCUP–38 Attendees
SCUP's membership of more than 4,400 represents the leaders and decision-makers of higher education. The annual international conference brings together presidents, vice-presidents, provosts, directors of facilities, research, finance, information technology and other planning disciplines from all types of colleges, universities and related organizations. More than 1,400 attendees are expected at SCUP–38. Exhibitors have opportunities to share their products, projects and services with these leaders, and explore emerging trends and issues in higher education planning.

Booth Costs and Benefits

SCUP member: $1,625 US
Nonmember: $1,875 US

You Receive:

  • Two complimentary conference registrations (approximately a $500 value each) which includes name badge, all conference educational sessions, receptions, continental breakfasts, refreshment breaks, and brunches
  • Electronic mailing list of pre-registered attendees as of June 8, 2003 for a one-time use
  • Firm listing in Preliminary and Final Programs
  • Listing on SCUP's Web Page
  • Visibility at the conference

Decorator and Exhibitor Kits
Vista Exposition Services is the official decorator for the Expo. They will set up each 8' x 10' booth with a draped background-8' high along the back line and 3' high along the sidewalls, a 7" x 44" identification sign with booth number and company name, one skirted 6' x 2' table, two chairs and wastebasket. The Grand Ballroom is carpeted. VISTA will send Exhibitor's Kits to each exhibitor in April 2003 which will include information on ordering furniture, electrical services, telephone, plants, labor, and/or shipping. To contact the decorator, write or call:

Exhibitor Selection and Booth Assignment
The Expo for SCUP–38 will be located in the Grand Ballroom, directly across from the registration area. There are no obstructing poles or columns in this room, the ceiling is high and the floor is carpeted. We have made every attempt to lay out the floor plan so all locations will be in high-traffic areas. Exhibitors are selected based on the applicability of their products and/or services to SCUP's higher education community.

Security
SCUP will provide 24-hour security during set-up, the show and break-down, July 19–22, 2003 and will exercise reasonable care for the protection of exhibitor materials and displays. Exhibitors desiring special security precautions may arrange for private guard services at their own expense.

SCUP–38 Expo Schedule

Saturday, July 19, 2003
All day
VISTA sets up exhibit hall

Sunday, July 20, 2003
9:00 AM–4:00 PM
Exhibitors set up booths

Monday, July 21, 2003
7:30 AM–8:30 AM Continental Breakfast
10:45 AM–11:45 AM Refreshment Break
12:15 PM–1:45 PM Lunch in Expo
4:00 PM–5:00 PM Indoor Beach Party in Expo

Tuesday, July 22, 2003
7:30 AM–8:30 AM Continental Breakfast
10:00 AM–10:30 AM Refreshment Break
11:30 AM–12:30 PM Expo last hour and drawing

Raffle Prize Drawings
Raffle prizes are welcome for drawings held during the times the Expo is open. You may award your prizes during the Expo or mail them to the winner. We will not be making loudspeaker announcements of winners to avoid disrupting conversations.

Payment Schedule
An $825 US deposit for each booth must accompany your exhibitor application. SCUP will invoice the balance with your letter of acceptance. The balance is due within 30 days of receipt of invoice and the total payment must be received by June 1, 2003 or booth space may be reassigned without obligation for refund of deposit. If the application to exhibit is not accepted, the deposit received with the application will be fully refunded. Notice of cancellation must be in writing to the SCUP Central Office on or before June 1, 2003. Refunds will not be granted after June 1, 2003, unless all exhibit space has been sold and cancelled space is resold.

To sign up, use the "Application and Contract for Exhibit Space" and mail, fax or e-mail to:

Society for College and University Planning
Betty Cobb
339 East Liberty, Suite 300
Ann Arbor, MI 48104-2211 USA
Phone: +1.734.998.7832
Fax: +1.734.998.6532
www.scup.org

For questions or more information, contact Betty Cobb at +1.734.998.6595 or bcobb@scup.org.
Conference
Home

List of Sponsors & Exhibitors as of 06/11/03

Application
and Contract
for Exhibit
Space (pdf)

Expo Layout

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Plan Ahead

339 East Liberty, Suite 300 · Ann Arbor, MI 48104 · phone: +1.734.998.7832 · fax: +1.734.998.6532 · email: info@scup.org